RFP - public meeting video recording services - 090424

The City of Clarkston, Georgia is seeking proposals from qualified firms to provide public meeting video recording and related services, including live streaming and recording of the City's Mayor and Council workshops, meetings, and special meetings. The selected vendor will be responsible for providing all necessary personnel, equipment, and services to capture and finalize the video and audio content for upload to various social media platforms and the City's website. The scope of work may also include video production services for other events as requested by the City. The RFP has a bid number of 090424 and a proposal due date of September 4, 2024. A mandatory pre-bid and on-site visit was held on August 22, 2024, and additional questions will only be accepted from the pre-bid attendees until August 27, 2024. The contract will be awarded for one year with options to renew for four additional one-year periods based on performance.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The City reserves the right to reject any or all proposals and will make the award to the most responsive and responsible offeror, not necessarily the lowest cost. The RFP does not provide information on any listed incumbent vendors or current contractors, nor does it indicate the available budget or funding source for this procurement. The City will provide fiber internet connectivity for the meetings, but the selected contractor will be responsible for providing all other necessary audio equipment.