Purchase Variable Frequency Drives and Motors

The Kissimmee Utility Authority (KUA) in Polk County, Florida, is soliciting competitive quotes for the purchase and installation of three Variable Frequency Drives (VFDs) and motors for chilled water air handlers on a fixed-price basis. The procurement includes two 7.5 horsepower, three-phase, 460-volt motors with Frame size S213T and one 15 horsepower, three-phase, 460-volt motor with Frame size S254T. The scope of work encompasses removal of old variable inlet valves, installation of new static pressure sensors where required, installation of new motors and fan/blower sheaves, cleaning of fans and blowers, and integration into Siemens Desigo Optic control software using BACnet protocol. While Yaskawa is the preferred brand, KUA will accept any brand of drives and motors meeting the specified technical requirements. All work must be performed during non-business hours (outside Monday through Friday, 7 AM to 6 PM) to avoid operational disruptions. Bidders must demonstrate a minimum of five consecutive years of verifiable experience servicing commercial accounts of equal size and scope and currently serve a minimum of four commercial accounts. Pricing must be submitted as lump-sum, all-inclusive unit prices on a fixed-price basis with delivery FOB Destination to Kissimmee, Florida, with all freight and transportation costs paid by the vendor. The bid submission deadline is March 10, 2026, at 2:00 PM EST via electronic submission through Vendor Link only; the question submission deadline was extended to March 3, 2026, at 2:00 PM, and a non-mandatory pre-bid meeting and site visit were held on February 24, 2026, at 11:00 AM at KUA offices located at 1701 West Carroll Street, Kissimmee, Florida 34741.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences; however, all bidders must comply with various Florida Statutes requirements, including drug-free workplace certification, OSHA safety history documentation, conflict of interest statements, and cybersecurity network access policies. Bidders must submit completed certifications and forms addressing compliance with these requirements along with experience and references demonstrating their qualifications. The procurement requires integration with existing infrastructure consisting of three McQuay chilled water air handlers (Model LSL117DH from 1992, Model LSL122DV from 1992, and Model LSL122CH from 1996), and the successful bidder must coordinate with Siemens for static pressure sensors and Desigo Optic control software integration, with Elliott Russell (407-462-2846) designated as the Siemens contact. The RFQ requests four specific data points from the VFD integration: start/stop, faults, status, and static pressure readings, with wire gauge specified as 18 gauge and all wiring required to be in conduit. Building drawings containing duct work details will be provided to the winning bidder. The specific contract award value or budget range is not disclosed in the available solicitation documents.