Online Golf Tee Sheet

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Tourism, Arts & Heritage Cabinet's Department of Parks, is seeking a comprehensive online golf tee sheet solution for 13 state park golf courses. The procurement, identified as RFP 758 2600000061, requires a vendor to provide an advanced digital platform enabling real-time tee time bookings, customer account management, group reservations, dynamic pricing, and seamless integration with Club Prophet Point of Sale (POS) system. The solution must support all major credit/debit cards and SVS gift cards, generate detailed revenue reports, and allow each pro shop location to have a unique Merchant Services ID with daily automated reconciliation. Vendors will be evaluated using a 3,000-point scoring system, with 1,500 points allocated to the technical proposal, 500 points for the cost proposal, and potentially 1,000 points for oral presentations. The initial contract term is one year, with options to renew for ten additional one-year periods. The proposal submission deadline has been adjusted multiple times, with the most recent due date set for October 7, 2025, at 3:30 PM ET.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The system must comply with the Commonwealth of Kentucky's technology and security standards, including the Protection of Personal Information Security and Breach Investigation Act. Vendors are required to provide a robust solution with 99.9% system uptime, responsive web and mobile interfaces, and comprehensive administrative tools for staff management. The total annual revenue from golf-related transactions is approximately 8 million dollars, with daily green fees accounting for about 4.3 million dollars. While no incumbent vendor is specified, the new solution must fully integrate with the existing Club Prophet POS system and support the operational needs of 13 specific state park golf courses, including Barren River, Yatesville Lake, General Burnside, Grayson Lake, John James Audubon, Kentucky Dam Village, Lake Barkley, Lincoln Homestead, Mineral Mound, My Old Kentucky Home, Pennyrile Forest, Dale Hollow, and Pine Mountain State Resort Parks. The compensation structure will be a cash payment model exclusively for solution usage, with no bartered tee time inventory or revenue percentage arrangements permitted.