ILSOS Court of Claim Electronic Filing Management and Case Management Software

The Illinois Secretary of State (ILSOS) is seeking bids from vendors to provide an electronic filing manager (EFM) service to facilitate e-Filing and case management for court administration purposes. The EFM service must provide a FedRAMP Cloud-based online portal that allows users to electronically file new cases, manage and sort case information, receive notifications on document updates, and integrate with payment systems. The project implementation must go live within six months of contract execution. Vendors must have a minimum of five years' experience providing e-Filing services to government and/or judicial agencies. The resulting contract will have an initial term upon execution through June 30, 2025, with ILSOS having the option to renew for up to 8.5 additional years. Pricing shall be submitted for implementation, training, and annual licensing costs, and the contract will be awarded to the vendor with the lowest total cost over the initial and renewal terms.

This procurement includes a 3% aspirational goal for the participation of Business Enterprise Program (BEP) certified vendors registered with the Illinois Commission on Equity and Inclusion (CEI) or certified by the City of Chicago or Cook County. Bidders must demonstrate their commitment to meeting the BEP goal through self-performance, subcontracting with BEP certified vendors, or a good faith effort to obtain BEP participation. The solicitation does not specify an incumbent vendor or budget range, and the procurement is focused on transitioning the ILSOS from a legacy system to a new, entirely electronic filing and case management process.