HW_SW_SV-AV & Broadcast Solutions Products and Services

The City of Austin is seeking qualified vendors for a Request for Qualifications Statements (RFQS 5000 GAZ4010) to provide comprehensive Audio/Visual and Broadcast Solutions Products and Services. The procurement encompasses five distinct categories: television equipment systems, professional data storage and network design, broadcast lighting systems, professional broadcast audio systems, and commercial audio/video presentation systems. Vendors must design, supply, and install equipment for various City facilities including conference rooms, training rooms, and broadcast facilities at City Hall. Qualified contractors are required to demonstrate technical expertise in AV and broadcast systems, provide five customer references with diverse installation types, submit detailed project management structures, and show comprehensive training capabilities. Key evaluation criteria include technical proficiency, personnel qualifications, and system integration capabilities. The solicitation includes a pre-offer conference scheduled for January 21, 2026, at 1:00 PM CST via Microsoft Teams (attendance is optional), with written questions due ten calendar days prior to the offer deadline. Formal offers are due February 10, 2026, at 2:00 PM CST, with offer opening at 3:00 PM CST on the same day.

The solicitation does not include specific set-asides for small, minority, or women-owned businesses beyond standard compliance requirements per Austin City Code Chapters 2-9A and 2-9B. Contractors must comply with Austin's living wage requirements of $22.05 per hour minimum and provide comprehensive system warranties of at least one year from acceptance. Insurance requirements include professional liability insurance of $1,000,000 per occurrence and technology errors and omissions insurance at $5,000,000 per claim. The contract will have an initial term of twenty-four months with potential extensions for up to three additional twelve-month periods at the City's discretion. Pricing will be determined through a qualifications-based selection process, with the City negotiating separately with the highest-rated offerors. Contractors are responsible for all costs related to transportation, installation, wiring, and modifications, and must provide documentation including as-built drawings, operation and maintenance manuals, and system integration test reports. While no specific contract value is mentioned, the solicitation is structured as an indefinite quantity contract with no minimum purchase quantities specified.