City Hall Wind Mitigation

Santa Rosa County, Florida is procuring a complete housing reconstruction project for 8616 Baxter Road, Milton, FL 32583 through Invitation to Bid (ITB) No. 26-008. The project involves full demolition and reconstruction of a residential structure to comply with the 2023 Florida Building Code and includes foundation work (monolithic or slab-on-grade design), engineered roof trusses, exterior envelope systems (vinyl siding, windows, doors), mechanical systems (HVAC heat pump or gas units), electrical wiring and fixtures, plumbing with specified fixtures, cabinetry, interior finishes, flooring, appliances (stove not exceeding $500, refrigerator not exceeding $1,500, dishwasher not exceeding $700), landscaping with centipede sod and winter rye seeding, and termite pre-treatment with one-year guarantee. The contract timeframe requires 120 consecutive calendar days for substantial completion from the Notice to Proceed, with an additional 30 days for final completion, subject to liquidated damages of $250 per calendar day for delays beyond the specified timeframes. A mandatory pre-bid meeting is scheduled for 9:30 a.m. on Tuesday, November 18, 2025, at the project site, with attendance required for bid eligibility. All questions must be submitted through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl by 12:00 p.m. on Wednesday, November 26, 2025, and sealed bids must be submitted by 10:00 a.m. on Monday, December 8, 2025, at which time they will be publicly opened via Microsoft Teams. Qualified contractors must possess current Florida Department of Professional Regulation registration, a county contractors certificate, appropriate liability and workers' compensation insurance, and demonstrated financial capacity through bonding company documentation. Bids must be submitted as lump-sum pricing with unit costs for 32 line items, accompanied by a 5% bid guarantee (certified check or bid bond), performance and payment bonds equal to 100% of the contract amount, copies of appropriate licenses, and a completed Contractor's Statement of Qualifications form.

Santa Rosa County explicitly encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises and confirms that the county does not discriminate in contract administration based on race, color, religion, national origin, disability, sex, or age. The project is funded through the Santa Rosa County SHIP (State Housing Initiatives Partnership) Program or HOME Program, with no incumbent vendors or existing contractors identified in the procurement documents. The contract structure provides for three phased progress payments: 20% upon slab completion, 30% upon framing completion and county inspection, and the remaining 50% upon overall project completion including certificate of occupancy issuance, final inspections, homeowner acceptance, and submission of all warranties and subcontractor information. The contractor must obtain and maintain comprehensive insurance coverage throughout construction, including workers' compensation with employer's liability of $100,000 per accident, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability with $500,000 coverage, and builders risk/installation floater coverage for the full contract amount. No specific total contract award value is disclosed in the procurement documents, as the contract amount will be determined based on unit prices and estimated quantities submitted in the contractor's bid form; however, the county reserves the right to reject any or all bids for documented reasons and to award the contract it determines to be in the best interest of Santa Rosa County.