4337-285-R_Agreement_(5).pdf

This is an Agreement document related to Santa Rosa County, Florida's housing reconstruction procurement. The project involves the complete demolition and reconstruction of a residential structure located at 8616 Baxter Road, Milton, FL 32583, to comply with the 2023 Florida Building Code. The scope includes foundation work, engineered roof trusses, exterior envelope systems (vinyl siding, windows, doors), mechanical systems (HVAC heat pump or gas units), electrical wiring and fixtures, plumbing with specified fixtures, cabinetry, interior finishes, flooring, appliances (stove not exceeding $500, refrigerator not exceeding $1,500, dishwasher not exceeding $700), landscaping with centipede sod and winter rye seeding, and termite pre-treatment with one-year guarantee. A mandatory pre-bid meeting is scheduled for 9:30 a.m. on Tuesday, November 18, 2025, at the project site. Questions must be submitted through the Santa Rosa County Procurement Portal by 12:00 p.m. on Wednesday, November 26, 2025, and sealed bids are due by 10:00 a.m. on Monday, December 8, 2025, with public opening via Microsoft Teams. The contract requires 120 consecutive calendar days for substantial completion from Notice to Proceed, with an additional 30 days for final completion, subject to liquidated damages of $250 per calendar day for delays.

Bids must be submitted as lump-sum pricing with unit costs for 32 line items and accompanied by a 5% bid guarantee (certified check or bid bond), performance and payment bonds equal to 100% of the contract amount, copies of appropriate licenses, and a completed Contractor's Statement of Qualifications form. Qualified contractors must possess current Florida Department of Professional Regulation registration, a county contractors certificate, appropriate liability and workers' compensation insurance, and demonstrated financial capacity through bonding company documentation. The contract structure provides three phased progress payments: 20% upon slab completion, 30% upon framing completion and county inspection, and 50% upon overall project completion including certificate of occupancy issuance, final inspections, homeowner acceptance, and submission of all warranties and subcontractor information. Required insurance includes workers' compensation with employer's liability of $100,000 per accident, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability with $500,000 coverage, and builders risk/installation floater coverage for the full contract amount. The project is funded through the Santa Rosa County SHIP (State Housing Initiatives Partnership) Program or HOME Program, with no incumbent vendors identified. Santa Rosa County explicitly encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises.