Hired Trucks and Road Building Equipment for 2023

Portage County, Wisconsin is seeking bids from owner/operators of quad-axle trucks and road building equipment to establish a call list and contracts for county road projects and roadway maintenance. The procurement involves multiple equipment types including chip seal trucks with rear tow bar capability, graders, dozers, pavers, milling machines, diggers, rollers, and logging equipment. Bidders must submit sealed bids with an original and one copy to the Portage County Purchasing Department by 2:00 PM on March 14, 2023, with a public bid opening immediately following. Evaluation criteria will focus on lowest net unit price per hour with operator, with awards potentially made to multiple responsive and responsible bidders meeting all specifications. Bidders are required to demonstrate three years of business experience operating trucks or road building equipment and provide three references from comparable-sized firms serviced within the past five years. All bid inquiries must be submitted in writing to Karen Kluck, Procurement Specialist, by the bid deadline, with potential addenda to be posted on VendorNet and the Portage County website.

The contract will have a 12-month term from the date of award through the following year's bidding process, with potential extensions requiring mutual agreement. There are no specific set-aside designations mentioned for disadvantaged enterprises. Contractors must maintain minimum commercial liability insurance of one million dollars per occurrence and motor vehicle insurance of one million dollars combined single limit, with Portage County listed as an additional insured. Pricing must remain firm for the entire contract period, with no increases allowed, though potential adjustments may be considered for renewals with supporting documentation of industry-wide increases. Bidders must be properly licensed and trained in accordance with federal, state, and local laws, and all subcontracting requires pre-approval from the County. While specific award values are not explicitly stated, the procurement suggests a comprehensive equipment rental and services contract for county infrastructure maintenance and road-related projects. The scope indicates a potentially significant ongoing engagement with multiple equipment providers to support Portage County's infrastructure needs.