Grant Reporting Software

Closed State & local contract opportunity Posted

Solicitation number
RFP25-18568-KM
State
Texas
Responses due

Opportunity facts

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Opportunity details come from txsmartbuy.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Lubbock, Texas is seeking a comprehensive Grant Reporting Software solution through a Request for Proposals (RFP 25-18568-KM) specifically designed for the Community Development department's Comprehensive Energy Assistance Program (CEAP) and Low Energy Home Energy Assistance Program (LIHEAP). The software must be capable of auto-mapping services with outcomes, maintaining compliance with Texas Department of Housing and Community Affairs (TDHCA) reporting guidelines, and uploading monthly reports in the required state format while ensuring data confidentiality. Proposals are due electronically through the Bonfire portal or via hard copy by February 26, 2025, at 2:00 PM, with a contract term of one year and potential for four additional one-year extensions. The evaluation criteria includes Technical Specifications/System Requirements (35 points), Implementation and Training (15 points), Cost (30 points), and Qualifications of Firm and Staff including Experience and References (20 points). Vendors are required to provide on-site training and submit a detailed pricing breakdown and lump sum amount in the bid table. The procurement is being conducted under High-Technology guidelines, which allows for some flexibility in meeting functional requirements.

The RFP does not explicitly mention specific set-aside designations or restrictions on respondent types. While no incumbent vendor is identified in the documentation, the software must integrate with existing TDHCA reporting systems and be adaptable to current community development infrastructure. The procurement is being conducted as a competitive bid, suggesting that multiple vendors may be eligible to submit proposals. Although a specific budget range is not explicitly stated, the City does not guarantee any minimum compensation or service volume. The successful vendor will need to demonstrate robust capabilities in grant reporting software, with a particular focus on energy assistance program tracking and comprehensive reporting mechanisms that meet state regulatory requirements. Potential respondents should carefully review the technical specifications and be prepared to provide a solution that can seamlessly capture and report grant-related data for the City of Lubbock's Community Development department.

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File Type Posted
ESBD_393735_1738621520065_01 RFP 25-18568-KM.pdf PDF

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