Fire Extinguisher Inspection, Maintenance & Replacement

The City of Sebastian, Florida is seeking a licensed company to provide comprehensive fire extinguisher inspection, maintenance, and replacement services through Invitation to Bid (ITB) No. 25-14-ITB. The procurement covers annual inspection, maintenance, and potential replacement of 387 fire extinguishers across multiple municipal facilities, including administrative buildings, public works areas, airport facilities, and other city properties. Bidders must be licensed Fire Extinguisher Technicians in Florida with a minimum of three years of experience and must have been in business under the same Federal Employer Identification Number for three years. The contract has an initial two-year term with an option for one additional two-year renewal period. Key procurement dates include a non-mandatory pre-bid meeting on April 8, 2025, at 10:00 AM, with questions due by April 15, 2025, at 2:00 PM. Bids are due on April 24, 2025, at 2:00 PM, with a tentative award recommendation scheduled for May 14, 2025. The comprehensive scope requires contractors to perform on-site testing, recharging, hydrostatic testing, and maintain detailed inspection reports for various types and sizes of fire extinguishers.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though it does indicate a potential local vendor preference for businesses located in Sebastian or Indian River County. The current incumbent appears to be Summit Fire & Security LLC, which has been providing fire extinguisher recertification services through recent purchase orders in fiscal years 2023 and 2024. While specific budget ranges are not explicitly stated, previous purchase orders for similar services ranged from approximately $5,344 to $7,771, suggesting a modest but consistent annual investment in fire safety equipment maintenance. The city will require the selected contractor to provide comprehensive insurance, including Commercial General Liability, and to include the City of Sebastian as an additional insured on all insurance certificates. The electronic price sheet allows for pricing across four years, covering both the initial contract period and the potential renewal period, with the expectation that quoted rates will include all associated costs such as mobilization, transportation, overhead, and miscellaneous expenses.