Facility Asset Inventory Services

Tacoma Public Schools (TPS) District No. 10, the fourth-largest school district in Washington State located in Pierce County, is issuing a Request for Proposals (RFP26009C) for comprehensive facility asset inventory services. The procurement seeks qualified firms to conduct an onsite survey and inventory of major facility assets across approximately 5,000,000 interior square feet spanning over 60 sites, including 35 elementary schools, 9 middle schools, 7 high schools, 6 alternative learning centers, and 5 administrative facilities. The scope encompasses photo-verified asset documentation across architectural, mechanical, electrical, plumbing, technology, life-safety, and furniture/fixtures/equipment (FF&E) systems, with location mapping on digital floor plans and delivery of standardized datasets compatible with the district's facilities and work order systems. Key deliverables include project management, field data collection, asset identification and verification, asset photography, floor plan stamping in PDF format, building data quality control and validation, asset database compilation and delivery, and progress and final reporting. Vendors must demonstrate proven experience with K-12 school districts or large public-sector organizations, experience documenting multiple building systems, and the ability to conduct work while minimizing disruption to active school operations. Proposals are due electronically via the Bonfire platform by 2:00 PM on February 10, 2026, with a last day for vendor questions on February 3, 2026; evaluation runs February 11-20, 2026, with award notification expected February 23, 2026, and contract commencement March 1, 2026 through August 31, 2026. Evaluation criteria consist of six weighted scoring categories totaling 115 points: Understanding of Scope and Approach (15 points), Experience and Qualifications (15 points), Project Management and Schedule (30 points), Quality of Deliverables and Data Management (20 points), Responsiveness to Proposal Questions (15 points), and Pricing/Cost and Overall Value (20 points).

The RFP contains no stated set-aside designations or restrictions limiting participation to specific enterprise categories; however, proposals must include a completed signature page, three client references from the past two years, and a detailed pricing and cost proposal in the provided Excel format. The cost worksheet requires proposers to provide fully burdened unit costs and extended costs for all base scope items, with confirmation of pricing inclusivity across six asset categories and optional add-on services such as data import into TPS systems, barcode/QR code asset tagging, mobile data collection platform access, lifecycle and condition assessment scoring, staff training, and custom reporting and dashboards. Vendors must ensure pricing remains firm through August 31, 2026, and proposals must comply with Tacoma School District's standard contract terms and conditions available on the district's purchasing website, with objections to standard terms requiring documented submission for negotiation. The contract does not fall under prevailing wage requirements. No incumbent vendors or specific budget range has been identified in the available documentation; however, the contract encompasses comprehensive district-wide services with the potential for significant value given the scope of 5,000,000 square feet across 60+ facilities over a six-month performance period.