RFP26009C Facility Asset Inventory Services

TACOMA SCHOOL DISTRICT #10

Purchasing Department 3321 S. Union Ave

Tacoma, WA 98409

253-571-3380

Purchasing Department RFP Document

RFP26009C Release Date: January 21, 2026

Title: Facility Asset Inventory Services

Classification/Commodity Code(s): 910-52, 918-70, 965-55, 958-15, 958-82, 914-10 and

958-05

Purpose: Tacoma Public Schools (TPS) is soliciting proposals from qualified firms to provide comprehensive, district wide facility asset inventory services. The purpose of this RFP is to obtain accurate, photo verified, and location mapped asset data across all TPS instructional and non-instructional facilities to support facilities planning, maintenance, capital planning, and lifecycle management.

Registration and Proposal Submittal Instructions go to Bonfire web site at:

https://tacoma.bonfirehub.com/portal/?tab=openOpportunities

Proposal Due Date/Time: 2:00pm, February 10, 2026

Questions: May be submitted by using tab on the Bonfire bid page. Last day for questions is

Tuesday February 3, 2026, 2pm

Submission of Proposal: Closely follow the instructions for proposal submittal and document upload into Bonfire provided in Section 2 of this document.

Estimated Contract Start Date: March 1, 2026

Contents of the RFP: Proposers are responsible for thoroughly reviewing the information provided in the following sections. Failure to follow instructions may disqualify a proposal.

Section 1. Statement of Need and Background Information

Section 2. Submittal Instructions https://tacoma.bonfirehub.com/portal/?tab=openOpportunities

Section 3. RFP Terms and Conditions

Section 4. Evaluation Criteria and Scoring

Section 5. District Specifications and Requirements

Section 6. Proposal Specifications and Requirements

Attachment A: Proposal

Attachment B: Signature Page

Attachment C: Customer Reference Forms

Attachment D: Price and Cost Proposal Excel sheet

Exhibit A. District Site Locations/Phone

Exhibit B. TPS School Calendar

Section 1

Statement of Need and Background Information

1.0 Purpose

Tacoma Public Schools (TPS) is soliciting proposals from qualified firms to provide comprehensive, district wide facility asset inventory services. The purpose of this RFP is to obtain accurate, photo verified, and location mapped asset data across all TPS instructional and non-instructional facilities to support facilities planning, maintenance, capital planning, and lifecycle management.

The selected vendor will conduct an onsite survey of major facility assets across approximately 5,000,000 interior square feet of TPS buildings and deliver a complete, standardized asset dataset compatible with TPS systems.

1.1 Statement of Need

Tacoma Public Schools (TPS) requires a comprehensive, accurate, and standardized inventory of facility assets across all instructional and non-instructional buildings to effectively support operations, maintenance, capital planning, and long-term stewardship of district resources. The District encompasses approximately 5,000,000 square feet of facilities with diverse mechanical, electrical, plumbing, architectural, technology, life-safety, and FF&E systems distributed across numerous active school sites.

At present, asset information is incomplete, inconsistently documented, or not uniformly mapped to floor plans, limiting the District’s ability to make data-driven decisions related to maintenance prioritization, lifecycle replacement, budgeting, and capital improvement planning. A district-wide, photo-verified asset inventory is necessary to establish a reliable baseline dataset that aligns asset locations, attributes, and documentation within the District’s facilities and work order systems.

TPS seeks a qualified vendor with demonstrated experience in K-12 or public-sector environments to conduct an onsite inventory that minimizes disruption to school operations while ensuring accuracy, consistency, and completeness. The resulting asset database will serve as a foundational tool to improve operational efficiency, enhance planning and reporting capabilities, support compliance and safety efforts, and enable consistent data capture for future construction and facility modifications.

1.2 District Background

The City of Tacoma is located on Puget Sound, the nation’s most beautiful salt water inland sea, in the heart of the Pacific Northwest’s evergreen playground. Tacoma has an area of nearly 48 square miles including 66 miles of shoreline. Tacoma School District

No. 10 is the fourth largest district in Washington State, serving approximately 29,000 children in preschool through grade 12. The District consists of over 60 sites, 35 elementary schools, 9 middle schools, 7 high schools and 6 alternative learning centers and 5 administrative facilities. The District encompasses 56 square miles. The District has over 4,500 full and part-time employees. Please visit the following web page for more information about the District:

http://www.tacoma.k12.wa.us/information/Pages/AboutUs.aspx

1.3 Key Action Dates

Event: Date:

Release of RFP January 21, 2026

Last Day for Vendor Questions February 3, 2026

Addendum Posted if Needed February 4, 2026

Proposals Due (2:00pm PST) February 10, 2026

Evaluation Period February 11 – 20, 2026

Notice to Award February 23, 2026

Board Meeting (TBD) February 26, 2026

Contract to Commence March, 2026

1.4 Contacts

Tacoma School District No.10, Purchasing Department

Cheri Estrada 3321 South Union Avenue Tacoma, WA 98409 253-571-3385 telephone E-mail: cestrad@tacoma.k12.wa.us http://www.tacoma.k12.wa.us/information/Pages/AboutUs.aspx mailto:cestrad@tacoma.k12.wa.us

Section 2

Submittal Instructions

2.0. Submittal Details

Contractors are required to follow the outline below when preparing their proposals: all parts, pages, figures, and tables should be numbered and clearly labeled. Each section of the proposal shall reference the guiding section number of the corresponding section of the RFP as described below:

A. The Proposal contains the written response elements that will be evaluated. All documentation supporting answers to questions must be cross-referenced to those particular questions within the RFP. All proposals must be formatted to print on eight and one-half by eleven (8.5x11) inch paper, typed, single spaced, double spaced between paragraphs, with tabs separating the major parts as defined in section. Upload the completed Proposal prior to the RFP due date/time.

B. Attachment B, the Signature Page Form, must be completed and uploaded prior to the

RFP due date/time. It must include the legal name of the Proposing entity and indicate the type of company, such as sole proprietor, partnership, corporation, or other legal entity. The original proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract. An RFP response by a corporation shall further give the state of incorporation. A proposal submitted by an agent shall have a current power of attorney attached certifying the agent’s authority to bind the

Proposer. **Failure to sign and return the signature page will result in the proposal being declared non-responsive and will not be reviewed/evaluated**

Any interpretation, correction or change of the solicitation Documents will be made by written Addendum and posted on the District’s Bonfire website. Interpretations, corrections or changes of the Solicitation Documents made in any other manner will not be binding, and Proposer shall not rely upon such interpretations, corrections and changes. It is the Proposer’s responsibility to ascertain prior to submitting the proposal that the Proposer has received all Addenda issued and shall acknowledge their receipt in the space provided on the bottom of the Signature Form (Attachment B).

This is required to be completed in Bonfire to be considered a responsive bidder/proposer.

C. Attachment C, the Customer Reference Forms, please provide three client references your company has done business with within the last two years, which you provided the same services you are proposing. The contact person named should be familiar with the day-to-day management of the contract with the respondent and be willing to respond to questions regarding the type, level, and quality of service provided by the Respondent.

D. Attachment D, Pricing and Cost Proposal, spreadsheet must be completed and uploaded prior to the RFP due date/time. Should include Total cost for the full scope of services, unit or lump-sum pricing, as applicable, and optional add-on services.

2.1 Proposals

The vendor’s proposal shall be submitted as described in Section 2.0. Only information asked for will be considered as the proposal. Each proposer shall propose exactly as specified herein. This RFP will be managed electronically using the Bonfire on-line bid site for the District at: https://tacoma.bonfirehub.com/portal/?tab=login

2.2. Opening

All proposals will be opened in public at the time and place specified via a Zoom meeting.

All proposers and other interested persons are invited to be present; however, only the names of proposers will be announced at the time of opening. All Proposal responses are to be submitted electronically by inputting information and uploading proposal documents to: www.Bonfire.com. Submittals must be uploaded prior to the deadline of 2:00 PM on

February 10, 2026. Please use the information below for the Zoom meeting:

Join Zoom Meeting:

https://us06web.zoom.us/j/84156502189?pwd=HL0V3obIVTodrBzokDOGqK6wdXKpE r.1

Meeting ID: 841 5650 2189

Passcode: 6dkLzn

Any firm who would like to attend can also email the buyer, Cheri Estrada, cestrad@tacoma.k12.wa.us to receive a direct invite via email.

2.3. Withdrawals

No proposer may withdraw a proposal after the hour set for the opening thereof or before the award of the contract unless said award is delayed for a period exceeding ninety (90) days. The proposal must remain valid for at least one hundred eighty (180) days from the deadline for receipt of proposals. No alteration in any of the terms, conditions, delivery, quality, quantities, or specifications of this solicitation will be considered without prior

District consent.

2.4. Steps for Submission of Vendor Bid (uploaded to Bonfire) https://tacoma.bonfirehub.com/portal/?tab=login https://tacoma.bonfirehub.com/portal/?tab=openOpportunities https://us06web.zoom.us/j/84156502189?pwd=HL0V3obIVTodrBzokDOGqK6wdXKpEr.1 https://us06web.zoom.us/j/84156502189?pwd=HL0V3obIVTodrBzokDOGqK6wdXKpEr.1 mailto:cestrad@tacoma.k12.wa.us

A. Proposal Response

B. Signature Page (Attachment B)

C. Customer References (Attachment C)

D. Pricing and Cost proposal spreadsheet (Attachment D)

E. Exceptions to the Districts Standard Terms and Conditions(optional)

Fax copies of the vendor’s proposal will not be allowed.

Section 3

RFP Terms and Conditions

3.1. Addenda

Should the District consider it necessary to revise any part of this RFP, an addendum will be made available to all interested parties by updates to the RFP on Bonfire web site. All official clarifications or interpretations of the proposal documents will be by written addenda and will also be posted on the District’s web site. Clarification given in any other form will be informal and unofficial.

It is the Bidder’s responsibility to ascertain prior to submitting the Bid that the Bidder has received all Addenda issued and shall acknowledge their receipt in the space provided on the bottom of the Signature Form (Attachment B).

This is required to be completed in Bonfire to be considered a responsive bidder. The person signing the form must be a person in your company with the authority to bind your company to its proposal.

3.2. Awards

The successful vendor(s) will be notified by the Purchasing Office following purchase approval by Tacoma School District No. 10. The District reserves the right to reject any and all proposals, to waive any and all informalities and the right to disregard all non-conforming, non-responsive, or conditional responses and to negotiate any prices or services offered by the Contractor.

The District may conduct such investigations as it deems necessary to assist in the evaluation of any proposal and to establish the qualifications, and financial ability of the vendor to supply materials and/or services to the District's satisfaction within the prescribed time.

The District may with the consent of the Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties.

The District reserves the right to reject the proposal of any vendor which does not pass any such evaluation to the District's satisfaction. If the contract is to be awarded, the District anticipates that it will give the successful vendor (the Contractor) a Notice of Award within ninety (90) days after the Proposal Due Date.

All vendor proposals that have passed the initial forms compliance review shall be evaluated in accordance with the evaluation criteria set forth in this RFP document

(reference Section 4, RFP Proposals Evaluation Criteria). Any post-proposal discussions, interviews, demonstrations, and contract award will be based upon the District having completed the evaluation process and scoring each proposal using only the evaluation criteria published in this RFP document (Section 4, RFP Proposals Evaluation Criteria).

3.3. CONTRACT DURATION

The subsequent contract will be for the time period of March 2026 to August 31, 2026.

The cost will remain firm through the initial contract term and will include all charges that may be incurred in fulfilling the requirements of this initial contract.

3.4. Contractual Terms

If selected by the District to provide the services, equipment and features in this RFP, the

District and the apparent successful proposer will enter into a contract for the services, equipment and features determined to be provided by the proposer, incorporating the services, equipment and features, the proposer’s responses to this RFP and the District standard contract terms and conditions. Proposers must review these standard terms by going to the District web site at:

https://www.tacomaschools.org/purchasing/Pages/default.aspx Link provides the standard terms and conditions, which are included with the District’s contract template on this page. Proposers who object to any of these standard terms and conditions must upload a document titled “Proposer Objection to District Standard Terms and

Conditions” with their submittal in Bonfire that clearly specifies the objectionable items.

This document must include a rationale for the objections and proposed alternative language. Any objections noted will be subject to negotiation with the apparently successful proposer and subsequent approval by the District’s General Counsel. If the

District is unable to agree on contractual terms and conditions with the apparent successful proposer, the District may, at its discretion, enter into negotiations with the next top scoring proposer.

3.5. Format of RFP

Due to the internal purchasing policies of Tacoma School District, this RFP is created to determine the best Facility Asset Inventory service provider for the District. To this end, the District requires all vendors to use the forms provided within the RFP to furnish information for evaluation. This may not be the format that is usual for proposer or company; however, it is a requirement of this RFP process.

3.6. Tacoma School District No. 10 Not Responsible for Preparation Costs

Costs incurred by a vendor in preparation of its proposal, including any travel and personal expenses, may not be charged as an expense of performing the contract awarded as a result of the vendor’s submission of a proposal to the RFP. The District shall not pay for costs incurred for proposal or contract preparation as a result of termination of this RFP or termination of the contract resulting from this RFP.

3.7. Disclosure of Proposal Contents

All proposals and other material submitted become the property of the District and may be returned only at the District's option. The District reserves the right to use any ideas https://www.tacomaschools.org/purchasing/Pages/default.aspx presented in response to the RFP. The District is a public entity covered by the Washington

Public Records Act, Chapter 42.17 RCW, and will release records submitted to it in compliance with this Act.

3.8. Minority Owned and Women Owned Business Enterprises

The District encourages the participation of minority owned and women owned business enterprises in this proposal.

3.9. Prevailing Wages; Public Works/Small Works Projects

This project does not fall under the prevailing wage requirements. The successful proposer will not be required to submit prevailing wage documentation to the District.

3.10. Questions Received Prior to Opening of Proposals

All questions must be submitted electronically through www.Bonfire.com using the questions tab on the Bonfire bid page. There are generally two types of questions. One involves directing the questioner to the specific section of the RFP where the answer may be found. The second type of question involves clarifying or interpreting parts of the RFP.

Response to the second type of question will be provided to all potential vendors by written addendum posted on the Bonfire web site by no later than one (1) day prior to the due date.

3.11. Required Review

Proposers shall carefully review this solicitation for defects and questionable or objectionable material. Comments concerning any defect, and/or questionable or objectionable material must be made in writing and received by the Purchasing Director at least ten (10) business days prior to the deadline for receipt of proposals. This will allow for issuance of any necessary amendments/addendums. It will also help prevent the opening of a defective solicitation and exposure of vendors’ proposals upon which award could not be made. Protests based upon any omission, error, or the content of the solicitation will be disallowed if not made in writing to the Purchasing Director at least ten

(10) business days prior to the deadline for receipt of proposals.

3.12. Billing

Payment will be made from vendor's original invoices. Purchase order number(s) must appear on the invoice(s) along with the employee’s name. Itemization must show quantity, unit, name of article or description, price and total. Payment will not be authorized until equipment and installation, or services have been accepted by the District.

3.13 Licenses

The successful Contractor(s) shall have and maintain a valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses.

3.14. Appeals

http://www.bonfire.com/

Firms who wish to appeal a disqualification of proposal or the award of contract may submit the appeal in writing to the District Office within seven (7) calendar days of the postmark on the Notice of Award or disqualification.

Appeals should be sent to the following address:

Cheri Estrada, Director of Purchasing

RFP26009C Appeal

Tacoma Public Schools

3321 South Union Ave.

The appeal must describe the RFP and specific citation of law, rule or regulation upon which the protest is based. Include any and all supporting documentation. Neither the judgment used in the scoring by individual evaluators nor disagreement with the procurement process shall constitute grounds for appeal. The District will not consider any protest based on items that could have been or should have been raised prior to the deadline for submitting questions or requesting addenda. The filing of a protest shall not prevent the

District from executing a contract with any other firm.

3.15 Protests

Proposers who want to protest an award decision will have five (5) business days following the announcement of the apparently successful proposer in which to file a protest (based on postmark date).

Protests should be sent to the following address:

Cheri Estrada, Director of Purchasing

RFP26009C Protest

Tacoma Public Schools

3321 South Union Ave.

Requirements. The written protest must include a detailed statement of legal and factual grounds for the protest, including a description of the resulting prejudice to the protestor.

The subjective evaluation decisions of the District Evaluation Team are not subject to protest. The protest must be timely, and the protestor must be an interested party. Failure to comply with these requirements may be grounds for dismissal of the protest.

The Director of Purchasing will respond in writing to any protests within five (5) business days after receipt.

3.16. Documentation

A. If documentation is required by Section 2.0, Attachments, in order to support answers to the written submittal, it must accompany the response, via upload to

Bonfire. All documentation supporting answers to response elements must be cross-referenced to a particular element within the Attachment Questions. Do not reference pre-printed, glossy, sales brochures or pre-printed documents as the source of reference for the documentation.

B. The District reserves the right to check vendor references with additional customers not listed as a reference by the Proposer in Attachment C and use these additional references in the evaluation process.

Section 4

Evaluation Criteria and Scoring

4.0. Scoring Criteria

An award, if any, will be made to the most responsive and responsible proposer(s) whose proposal is judged by the District to best fulfill the District’s requirements, as described in this RFP document. The District will consider and rate the experience in providing successful projects of similar scope and nature in a regional setting and with K-12 educational institutions similar to Tacoma School District. All valid vendor proposals will be evaluated according to the following weighted methodology:

SELECTION CRITERIA POINTS

Understanding of Scope and Approach 15

Experience and Qualifications (references 3 Attachment C) 15

Project Management and Schedule 30

Quality of Deliverables and Data Management 20

Responsiveness to Proposal Questions 15

Pricing/Cost and Overall Value (Spreadsheet, Attachment D) 20

Total Points Available 115

4.1. Evaluation and Oral Interviews

A District evaluation team will judge written submissions against these criteria. The evaluation team may, but need not, invite supplementation of the written submissions via oral interviews with the top-rated vendor or vendors. In this event, the oral interviews will have an additional point rating. These interviews will be conducted in order to discuss the proposals submitted and to evaluate company expertise, qualifications, operations, and services deemed by Tacoma School District to be in its best interests. Different rating criteria will be used to evaluate finalists in the interview process.

Section 5

DISTRICT SPECIFICATIONS AND REQUIREMENTS

5.1 Detailed Scope of Services

The vendor shall provide all labor, supervision, equipment, tools, and expertise necessary to complete the services described below.

5.2 Asset Inventory and Data Collection

The vendor shall perform a comprehensive onsite inventory of all visible and accessible in-scope assets, including but not limited to:

• Architectural systems

• Mechanical systems

• Electrical systems

• Plumbing systems

• Technology and life-safety systems

• Furniture, Fixtures, and Equipment (FF&E)

For each asset, the vendor shall capture and record, at minimum:

• Asset name and description

• Building, room/space, and system/subsystem

• Model and serial numbers

• Asset type and category

• Location stamp on TPS-provided floor plans

• Photographs of each asset and data tag

• Descriptive notes as needed for identification and verification

Data collection may be performed using photographic documentation supplemented by field verification. All asset locations shall be clearly identified on TPS-provided PDF floor plans.

5.3 Asset Types in Scope

Assets include, but are not limited to, the categories and examples listed below:

Architectural: Elevators, exterior and overhead doors, partition walls, roof access components, roof drains

Mechanical: AHUs, boilers, chillers, condensing units, exhaust fans, pumps, RTUs, unit heaters, unit ventilators, heat exchangers, fuel tanks, gas valves, dust collectors

Electrical: Breaker panels, meters, switchgear, transformers, generators, transfer switches, emergency and exit lighting, EV charging stations

Plumbing: Backflow preventers, drinking fountains, water heaters, sump pumps, water meters, main water valves, pressure reducing valves, sprinkler control boxes

Technology & Life Safety: Fire alarm control panels, card readers, intercoms, lockdown systems, network racks, security cameras, PA systems

FF&E and Specialty Equipment: AEDs, kitchen equipment, hoods, bleachers, playground equipment, fire extinguishers, eyewash stations, gym equipment

5.4 Vendor Deliverables

The vendor shall provide the following deliverables:

• A complete, accurate, photo-verified inventory of all in-scope assets across all TPS facilities

• Documentation of 100% of accessible in-scope systems, mapped to correct building and room locations

• Asset photographs linked to asset records and locations

• Floor plans stamped with asset locations for all inventoried assets

• A complete asset dataset delivered in formats compatible with TPS Facilities Drawings and Work Order/Asset Management systems

• Regular progress reports and a final project report

• Written documentation and instructions for capturing asset data for future construction or major facility modifications

• Project will be completed by August 31, 2026.

5.5 District Responsibilities

TPS will:

• Provide access to all facilities included in the scope

• Provide verified digital floor plans (PDF format)

• Coordinate site access and security requirements

• Provide Wi-Fi or alternative connectivity where available

• Provide a primary project manager for coordination and decision-making

• Provide a list of sites, working hours, and school calendars as attachments to this RFP

5.6 Sites, Working Hours, and School Calendar

A. List of Sites

The inventory will include all TPS instructional and non-instructional facilities. A complete list of sites, including addresses and facility types, will be provided as Exhibit A – TPS Facility

List. Assets could be located both interior and exterior of the facility.

B. Working Hours

• Standard access hours will generally align with normal school operating hours and non-instructional building schedules.

• Vendors must plan work to minimize disruption to instructional activities.

• Extended hours, evenings, weekends, or non-school days may be required and shall be coordinated in advance with TPS.

C. School Calendar

The official TPS school calendar, including instructional days, breaks, and summer periods, will be provided as Exhibit B – TPS School Calendar and must be considered when developing the project schedule.

5.7 Vendor Requirements and Qualifications

A. Minimum Qualifications

Vendors must demonstrate the following:

• Proven experience performing facility asset inventories for K-12 school districts, higher education institutions, or large public-sector organizations

• Proven experience documenting mechanical, electrical, plumbing, architectural, and technology systems

• Experience working with digital floor plans and asset-tagging workflows

• Ability to collect and verify asset data using photographic documentation

• Staff trained in facility asset identification, hierarchy mapping, and data quality control

• Demonstrated ability to coordinate work within active school environments and meet schedule requirements

B. Project Team

Proposals must identify key personnel, roles, qualifications, and relevant experience, including a designated project manager.

Section 6

PROPOSAL SPECIFICATIONS AND REQUIREMENTS

The District evaluation team will evaluate proposals in order to determine the proposal(s) representing the overall best value to the District. In arriving at this determination, the evaluators will assess the methodology, schedule, experience, and pricing with value adds of the proposals received as described in this section.

6.0 Vendor Proposal Questions

Vendors must respond to the following questions. Responses should be clear, concise, and directly address TPS requirements. Please see section II, Submittal Details, for instructions on submittal process and format.

Scope and Methodology

1. Describe your proposed methodology for conducting a district-wide facility asset inventory in an active K-12 environment.

2. Explain how asset data will be collected, verified, and quality-checked to ensure accuracy and completeness.

3. Describe your process for stamping asset locations on digital floor plans.

Project Management and Schedule

4. Provide a proposed project schedule that aligns with the TPS school calendar and access constraints.

5. Describe how you will coordinate site access and minimize disruption to school operations.

6. Identify potential project risks and your mitigation strategies.

Data, Deliverables, and Systems

7. Describe the format and structure of the final asset dataset and its compatibility with asset management and work order systems.

8. Explain how photographs will be organized, labeled, and linked to asset records.

9. Describe how progress and final reporting will be provided to TPS.

Experience and Qualifications

10. Provide examples of at least three (3) similar projects completed within the last five years, including client references.

11. Describe your team’s experience with K-12 or public-sector facilities.

Value and Pricing

12. Describe any value-added services or optional enhancements that TPS should consider.

13. Provide a detailed pricing structure, including optional add-on services.

Tacoma School District No. 10 – RFP26009C

Attachment A

Proposal Form:

Please upload your own written response, per instructions in section II, Submittal details, A. This should be formatted per instructions and uploaded as a PDF.

Attachment B

SIGNATURE PAGE

FIRM NAME:

ADDRESS:

TELEPHONE NO w/area code:

EMAIL:

NAME (typed printed):

TITLE:

SIGNATURE:

(Electronic Signature is accepted)

DATE:

Note: By signing this document, the firm is acknowledging acceptance of the requirements outlined in Section 3.3, Contractual Terms, of this RFP.

FEDERAL TAX ID # _____________________________

WA STATE UBI # ___________________________

CORPORATE SEAL _________________________________________________

STATE OF INCORPORATION:

(e.g., Washington, Oregon, Arkansas, etc.)

TYPE OF COMPANY:

Accepts Major Credit Cards (Visa, MasterCard) ____yes ____no

ADDENDA: Receipt of addenda numbered ______through______ is hereby acknowledged

Failure to submit a complete form on-time will result in the proposal being rejected.

Attachment C

Customer Reference Form (1 of 3) Using the format outlined below, please provide three client references your company has done business with within the last two years, which you provided the same services you are proposing.

The contact person named should be familiar with the day-to-day management of the contract with the respondent and be willing to respond to questions regarding the type, level, and quality of service provided by the Respondent.

Company/Organization:

Contact Name: Title:

Address:

City: State: Zip:

Telephone Number with area code:

Email Contact:

Internet Address:

Describe in one page or less the services provided for this customer:

Customer Reference Form (2 of 3) business with within the last two years, which you provided the same services you are proposing.

The contact person named should be familiar with the day-to-day management of the contract with

Customer Reference Form (3 of 3) business with within the last two years, which you provided the same services you are proposing.

The contact person named should be familiar with the day-to-day management of the contract with

Failure to submit a complete form on-time will result in the proposal being rejected

Attachment D

This is a place holder for the Excel sheet file which is in Bonfire for download. You must upload this exact excel file into Bonfire completing the required information.

EXHIBIT A

SITE LOCATION AND PHONE LIST

TELEPHONE

SCHOOL NUMBER ADDRESS

HIGH SCHOOL:

Foss 571-7300 2112 So. Tyler, 05

IDEA/ Park Ave 571-2555 6701 South Park Ave, 08

Lincoln 571-6700 701 So. 37th Street, 18

Mt. Tahoma 571-3800 4634 So. 74th Street, 09

Oakland Alternative 571-5100 3319 So. Adams Street, 09

Environmental Learning Ctr. 571-2300 5715 N. Animal Loop Road, 07

(ELC/SMAI)

SAMI Camp 6 Portables 571-2300 5502 Five Mile Drive, 07

SOTA-1950 571-7900 1950 So. Pacific Avenue, 02

SOTA – 9th/Broadway 571-7900 302 S. 9th Street, 02

Stadium 571-3100 111 North E. Street, 03

Silas 571-6000 1202 No. Orchard Street, 06

INTERMEDIATE SCHOOL:

Wainwright 571-2100 130 Alameda Avenue, 66

MIDDLE SCHOOL:

Baker 571-5000 8001 South J Street, 08

First Creek 571-2707 1801 E. 56th Street, 04

Giaudrone 571-5811 4902 South Alaska St., 08

Gray 571-1860 6229 So Tyler Street, 09

Hunt 571-2400 6501 South 10th Street, 65

Hunt Round Building 6501 South 10th Street, 65

Hilltop Heritage 571-7700 602 North Sprague Ave., 03

Mason 571-7000 3901 North 28th Street, 07

Meeker 571-6500 4402 Nassau Ave. N. E., 22

Stewart 571-4200 5010 Pacific Avenue, 08

Truman 571-5600 5801 North 35th Street, 07

ELEMENTARY SCHOOL:

Arlington 571-3200 3002 South 72nd Street, 09

Birney 571-4600 1202 South 76th Street, 08

Blix 571-7400 1302 East 38th Street, 04

Boze 571-4688 1140 East 60th Street, 04

Browns Point 571-7600 1526 – 51st Street NE, 22

Browns Point Community Center

Bryant 571-2800 717 South Grant Avenue, 05

Crescent Heights 571-5500 4110 Nassau Avenue NE, 22

TELEPHONE

SCHOOL NUMBER ADDRESS

Delong 571-5800 4901 South 14th Street, 05

Downing 571-7100 5130 N 26th Street, 06

Edison 571-1700 5830 South Pine Street, 09

Fawcett 571-4700 126 E. 60th Street, 04

Fern Hill 571-3388 8442 South Park Avenue, 44

Franklin 571-1400 1402 South Lawrence, 05

Geiger 571-6800 7401 So 8th Street, 65

Grant 571-5400 2510 N. 11th Street, 06

Helen B. Stafford 571-4300 1615 South 92nd ,44

Jefferson 571-4000 4302 North 13th Street, 06

Larchmont 571-6200 8601 East B Street, 45

Lister 571-2900 2106 East 44th Street, 04

Lowell 571-1392 810 North 13th Street, 03

Lyon 571-4800 101 East 46th Street, 04

Manitou Park 571-5300 4330 South 66th Street, 09

Mann 571-6300 1002 South 52nd Street, 08

Travis (McCarver) 571-4900 2111 South J Street, 05

Travis (McCarver Primary) 571-4900 2141 South J Street, 05

McKinley 3702 McKinley Avenue, 04

Northeast Tacoma 571-6933 5412 – 29th Street NE, 22

Point Defiance 571-6900 4330 No. Visscher Street, 07

Reed 571-6400 1802 South 36th Street, 08

Roosevelt 571-4400 3550 East Roosevelt Ave., 04

Sheridan 571-5900 5317 McKinley Avenue, 04

Sherman 571-5488 4415 North 38th Street, 07

Skyline 571-7800 2301 North Mildred St., 06

Stanley 571-4500 1712 South 17th Street, 05

Washington 571-5700 2615 N. Adams Street, 07

Whitman 571-7272 1120 South 39th Street, 18

Whittier 571-7500 777 Elm Tree Lane, 66

OTHER DISTRICT SITES:

Central Administration Building 571-1000 601 South 8th, 05

Camp Taylor 884-3854 19607 Bay Road, Lakebay, 349

Facilities/Planning and Const 571-3300 3223 S. Union Ave, 09

Hoyt Early Learning Ctr. 571-1590 2708 N. Union Ave, 07

Lincoln Tree Farm 571-1024 28001 Mountain Hwy.,98387

Purchasing/Nutrition Services 571-3380 3321 S. Union Ave, 09

Professional Development Ctr. 571-3500 6501 North 23rd Street, 06

Transportation 571-1900 4002 South Cedar Street, 09

Tacoma Public Schools 2025-26 School Year Student Calendar – Revised 4/7/25

1st Labor Day Holiday

3rd First Student Day

8th Kindergarten Start

10th Late Starts Begin

20 student days

SEPTEMBER 25

S M T W Th F S

H N SS 4 5 6

7 KS 9 LS 11 12 13

14 15 16 LS 18 19 20

21 22 23 LS 25 26 27

28 29 30

OCTOBER 25

S M T W Th F S

LS 2 3 4

5 6 7 LS 9 10 11

12 N *14 LS E E 18

19 20 21 LS 23 24 25

26 27 28 LS 30 31

13th Waiver Day (no school)

14th Elementary Conferences *Early release grades K-5

15th Late-Start school day, no early release

16th - 17th All grades conferences Early release grades K-12

22 student days

10th Non-School Day

11th Veterans’ Day Holiday

26th – 28th Thanksgiving Break

15 student days

NOVEMBER 25

S M T W Th F S

2 3 4 LS 6 7 8

9 N H LS 13 14 15

16 17 18 LS 20 21 22

23 24 25 N H N 29

DECEMBER 25

S M T W Th F S

1 2 LS 4 *5 6

7 8 9 LS 11 12 13

14 15 16 LS 18 19 20

21 N N N H N 27

28 N N N

5th Elementary Trimester Break *No school for elementary students only

8th 2nd trimester begins

Dec 22 – Jan 2 Winter Break/ No school

14 days – Elementary students 15 days – Secondary students

1st New Year’s Day holiday 2nd No school

5th School resumes

19th Martin Luther King Jr. Day

30th Secondary Semester Break *No school for secondary students only

19 days – Elementary students 18 days – Secondary students

JANUARY 26

S M T W Th F S

H N 3

4 5 6 LS 8 9 10

11 12 13 LS 15 16 17

18 H 20 LS 22 23 24

25 26 27 LS 29 *30 31

FEBRUARY 26

S M T W Th F S

1 2 3 LS 5 6 7

8 9 10 LS 12 S 14

15 H N LS 19 20 21

22 23 24 LS 26 27 28

2nd 2nd semester begins

13th Snow make-up day

16th Presidents’ Day Holiday

17th Waiver Day (no school)

17 student days

12th – 13th All grades conferences Early Release for all students

19th 3rd trimester begins

22 student days

MARCH 26

S M T W Th F S

1 2 3 LS 5 6 7

8 9 10 LS E E 14

15 16 17 LS 19 20 21

22 23 24 LS 26 27 28

29 30 31

APRIL 26

S M T W Th F S

LS 2 3 4

5 N N N N N 11

12 13 14 LS 16 17 18

19 20 21 LS 23 24 25

26 27 28 LS 30

6th – 10th Spring Break

17 student days

22nd Snow make-up day

25th Memorial Day Holiday

19 student days

MAY 26

S M T W Th F S

1 2

3 4 5 LS 7 8 9

10 11 12 LS 14 15 16

17 18 19 LS 21 S 23

24 H 26 LS 28 29 30

JUNE 26

S M T W Th F S

1 2 LS 4 5 6

7 8 9 LS 11 12 13

14 15 16 E S H 20

21 S 23 24 25 26 27

28 29 30

17th Last Day of School/ Early Release

18th Snow make-up day, if needed

19th Juneteenth holiday

22nd Snow make-up day, if needed

13 student days

N = Non-School Day H = Holiday (no school) SS = School Starts KS = Kindergarten Start Date

LS = Late Start Day E = Early Release S = Snow Make-Up Day

EXHIBIT B