1-RFP26009C Cost Worksheet.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Facility Asset Inventory Services
- Solicitation number
- RFP26009C
- Issued by
- Pierce County, Washington
About this file
This is a cost worksheet for a Request for Proposals (RFP26009C) issued by Tacoma Public Schools (TPS) in Washington for comprehensive facility asset inventory services. The RFP solicits proposals from qualified firms to provide district-wide asset data collection, photography, verification, and database compilation across all instructional and non-instructional facilities. The primary objective is to obtain accurate, photo-verified, and location-mapped asset data to support facilities planning, maintenance, capital planning, and lifecycle management. The base scope encompasses project management, field data collection across an estimated 5,000,000 square feet, asset identification and verification, asset photography, floor plan stamping in PDF format, building data quality control and validation, asset database compilation and delivery, and progress and final reporting. All costs shall be fully burdened and include labor, travel, equipment, software, overhead, and incidental expenses necessary to deliver the described services.
The cost worksheet requires proposers to provide unit costs and extended costs for all base scope items submitted as lump sum or per-unit fees. Proposers must confirm whether pricing is inclusive of six asset categories: Architectural Systems, Mechanical Systems, Electrical Systems, Plumbing Systems, Technology and Life Safety, and FF&E/Specialty Equipment. The worksheet includes optional add-on services such as data import into TPS systems, barcode/QR code asset tagging, mobile data collection platform access, lifecycle and condition assessment scoring, staff training, and custom reporting and dashboards. Schedule adjustment options allow proposers to price evening/weekend work, accelerated schedules, and phased delivery by school level. Proposers must complete the total summary tab consolidating all costs and disclose pricing assumptions, exclusions, limitations, asset density considerations, access constraints, and confirm that pricing is firm through August 31, 2026.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-RFP26009C Facility Asset Inventory Services.pdf |
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Instructions
| Instructions to Proposers: |
| TAB A Base Scope - Required district-wide services |
| Complete all sections found on Tab A. Costs shall be fully burdened and include all labor, travel, equipment, software, overhead, and incidental expenses necessary to deliver the services described in RFP26009C. TPS will evaluate pricing based on total cost and overall value. *Quanties are provided for evaluation consistency; proposers may explain assumptions in their narrative Tab F_Assumptions |
| TAB B Asset Categories - confirmation of included asset types |
| Proposers shall indicate whether pricing above is inclusive of all categories listed in Section 5.3 of the RFP |
| TAB C Optional AddOns - optional and value add services |
| Proposers shall indicate any of these services and fees associated with each |
| TAB D Schedule Adjustments - access and schedule impacts |
| Proposers shall complete each item |
| TAB E Total Summary - total cost roll-up |
| Proposers shall complete each item as listed on other tabs A-D |
| TAB F Assumptions - pricing assumptions and clarifications |
| Proposers can provide additional details related to TABS A-E, to allow the distric to evaluate pricing based on total cost and overall value. |
A_Base_Scope
| Cost Category | Unit | Estimated Quantity | Unit Cost ($) | Extended Cost ($) |
| Project Management | Lump Sum | 1 | ||
| Field Data Collection – Facilities | Sq. Ft. | 5000000 | ||
| Asset Identification & Verification | Included | |||
| Asset Photography | Included | |||
| Floor Plan Asset Stamping (PDF) | Buildings | |||
| Data Quality Control & Validation | Lump Sum | 1 | ||
| Asset Database Compilation & Delivery | Lump Sum | 1 | ||
| Progress & Final Reporting | Lump Sum | 1 | ||
| *Quanties are provided for evaluation consistency; proposers may explain assumptions in their narrative Tab F_Assumptions | ||||
| Instructions to Proposers: | ||||
| Complete all sections above, on TAB A. Costs shall be fully burdened and include all labor, travel, equipment, software, overhead, and incidental expenses necessary to deliver the services described in RFP26009C. TPS will evaluate pricing based on total cost and overall value. |
B_Asset_Categories
| Asset Category | Included in Base Price? (Y/N) | Notes |
| Architectural Systems | ||
| Mechanical Systems | ||
| Electrical Systems | ||
| Plumbing Systems | ||
| Technology & Life Safety | ||
| FF&E / Specialty Equipment | ||
| Proposers shall indicate whether pricing above is inclusive of all categories listed in Section 5.3 of the RFP |
C_Optional_AddOns
| Optional Service | Unit | Quantity | Unit Cost ($) | Extended Cost ($) |
| Data Import into TPS Asset/Work Order System | Lump Sum | 1 | ||
| Barcode / QR Code Asset Tagging | Per Asset | |||
| Mobile Data Collection Platform Access | Lump Sum | 1 | ||
| Lifecycle / Condition Assessment Scoring | Per Asset | |||
| Training for TPS Staff | Session | |||
| Additional Reporting or Custom Dashboards | Lump Sum | 1 |
D_Schedule_Adjustments
| Adjustment | Unit | Quantity | Cost ($) |
| Evening / Weekend Work | Hour / Day | ||
| Accelerated Schedule | Lump Sum | 1 | |
| Phased Delivery by School Level | Lump Sum | 1 |
E_Total_Summary
| Description | Amount ($) |
| Base Scope Total | |
| Optional Services Total | |
| Schedule Adjustments Total | |
| Total Proposed Contract Cost |
F_Assumptions
| Pricing Assumptions, Clarifications, and Disclosures |
| Instructions |
| Proposers must disclose: |
Any assumptions related to square footage, asset density, or access constraints
Any exclusions or limitations not expressly stated in the RFP
Confirmation that pricing is firm through August 31, 2026
File details come from the government source that posted it. Updated .