EMA - Sole Source - WebEOC Software Maintenance and Migration to Cloud

The Illinois Emergency Management Agency (EMA), through the State of Illinois Chief Procurement Office for General Services, is issuing a notice of intent to award a sole source contract to ESi Acquisition, Inc. for WebEOC software maintenance and migration services. The procurement encompasses a support, licensing, and maintenance agreement for the agency's existing WebEOC system, coupled with a comprehensive migration from the current on-premise Version 8.x environment to the Nexus Cloud platform. The contract will require ESi Acquisition, Inc. to provide technical expertise in managing the transition to cloud-based infrastructure while maintaining system functionality and data integrity throughout the migration process. A public hearing has been scheduled for May 28, 2026, at 2:00 p.m. via WebEx to address the sole source procurement justification. Interested parties must submit written comments or request a public hearing by May 23, 2026, at 4:00 p.m., directed to Dianne Richman at Dianne.Richman@illinois.gov or 217-622-1857. The hearing will be canceled if no interested parties submit comments or requests by the May 23 deadline. Following the hearing, the Chief Procurement Officer will determine whether to approve the sole source procurement method.

This procurement is designated as a sole source award under the Illinois Procurement Code (BidBuy number 26-588IEMA-MGMTA-B-52523), indicating that ESi Acquisition, Inc. is determined to be the only vendor capable of providing the specialized WebEOC software maintenance and Nexus Cloud migration services required. The sole source justification likely addresses the unique technical requirements and vendor-specific capabilities necessary for seamless system integration and continuity of the existing on-premise Version 8.x environment. No specific contract value or budget range is disclosed in the available procurement documents, though typical software maintenance and cloud migration services for enterprise systems can involve substantial investments depending on system complexity and data volume. The procurement documents do not indicate any set-aside designations, disadvantaged enterprise restrictions, or alternative contracting opportunities for other qualified vendors. Interested parties have the opportunity to present testimony either supporting or opposing the sole source contract award during the May 28 public hearing, with both written comments and oral testimony receiving equal consideration in the decision-making process.