Douglas County Fleet Vehicles

Douglas County, Colorado has issued Invitation for Bid (IFB) #027-25 for Fleet Vehicles, seeking to procure a comprehensive range of vehicles for its government operations. The solicitation covers 22 distinct vehicle specifications for the 2026 model year, including multiple vehicle classes such as SUVs (small, medium, and large), pickup trucks (1/2 ton to 2-ton), cargo and passenger vans, electric vehicles, and specialized patrol/utility vehicles. The county currently maintains approximately 700 light-duty vehicles and anticipates acquiring around 60 vehicles annually. Bids must be submitted electronically through the Rocky Mountain E-Purchasing/BidNet System by November 7, 2025, at 3:00 PM, with the initial contract period spanning from January 1, 2026, to December 31, 2026. Each vehicle specification exhibit requires detailed information including make, model, trim level, standard features, warranty details, EPA fuel ratings, and pricing, with a standard requirement of white-colored vehicles featuring power locks, windows, cruise control, automatic transmission, remote keyless entry, and backup cameras.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The bid allows automotive dealerships to submit proposals for one or more vehicle body types, with the contract offering the potential for four additional one-year renewal periods. While no specific total contract value is listed, the document suggests pricing will be firm and fixed for the initial contract period, with potential for cooperative purchasing by other government agencies. The specifications cover a wide range of vehicles from manufacturers like Ford, Chevrolet, RAM, Jeep, GMC, and Toyota, indicating an open and competitive bidding process. Each vehicle type includes a standard 3-year/36,000-mile bumper-to-bumper warranty, and the county requires comprehensive documentation including manufacturer color charts, detailed warranty descriptions, and specific vehicle configuration information. The procurement appears designed to provide Douglas County with a versatile and standardized fleet that meets diverse operational needs across various departments.