DMS-2526-032 - Irrigation System Management Services

The Florida Department of Management Services (DMS), Division of Real Estate Development Management, is seeking contractors for Irrigation System Management Services across multiple state-owned facilities in Tallahassee and Tampa. The solicitation (DMS-2526-032) requires a Florida-certified plumbing or irrigation specialty contractor to provide comprehensive irrigation system maintenance, including quarterly inspections, system testing, repairs, and component replacements. Key service requirements include maintaining specific watering schedules (twice weekly from April through October, once weekly from November through March), operating irrigation zones between 10:00 pm and 6:00 am, and ensuring water application does not exceed 3/4 inch per session. Bidders must demonstrate a minimum of three years of irrigation system maintenance experience, have a crew of at least three members, and provide sufficient commercial equipment. The solicitation includes a mandatory site visit requirement for facilities including the Capitol Circle Office Complex, First District Court of Appeal, and multiple state department buildings. Proposals are due by November 21, 2025, with the Department intending to award to the responsible and responsive bidder submitting the lowest total price, reserving the right to reject any bid or make no award.

The procurement does not explicitly outline set-aside designations for disadvantaged enterprises. Vendors must complete a Vendor Certification Form (PUR-7801) that confirms compliance with various statutory requirements, including E-Verify participation, restrictions on doing business with scrutinized companies, and prohibitions against boycotting Israel. The contract will have an initial five-year term beginning January 1, 2026, with the possibility of five additional renewal years, subject to annual performance evaluations and fund availability. While specific budget ranges are not detailed, the pricing structure allows for hourly rates for additional services and a percentage markup on parts. The contract includes performance standards with financial penalties for non-compliance, with potential invoice deductions ranging from 5% to 10% for sites associated with substandard service. Funding is specifically allocated from the SB2500 Special Categories - Contracted Services line item for fiscal year 2025/2026, with the Department maintaining the flexibility to terminate the contract with 30 days' notice and the right to seek alternative service providers if performance standards are not met.