Attachment B - Quarterly Summary Report.xlsx

This is a Quarterly Summary Report attachment related to an irrigation system management services solicitation issued by the Florida Department of Management Services (DMS), Division of Real Estate Development Management. The solicitation (DMS-2526-032) seeks a Florida-certified plumbing or irrigation specialty contractor to provide comprehensive irrigation system maintenance services across multiple state-owned facilities in Tallahassee and Tampa. Service requirements include quarterly inspections, system testing, repairs, and component replacements, with specific operational standards including twice-weekly watering from April through October and once-weekly watering from November through March, with all irrigation operations occurring between 10:00 pm and 6:00 am and water application not exceeding 3/4 inch per session. Bidders must demonstrate a minimum of three years of irrigation system maintenance experience and maintain a crew of at least three members with sufficient commercial equipment. A mandatory site visit is required for facilities including the Capitol Circle Office Complex and the First District Court of Appeal. Proposals are due November 21, 2025, with contract award to the responsible and responsive bidder submitting the lowest total price. The contract will commence January 1, 2026, with an initial five-year term and the possibility of five additional renewal years, subject to annual performance evaluations and fund availability.

The pricing structure includes hourly rates for additional services and a percentage markup on parts, with the Department maintaining flexibility to adjust compensation based on performance. No explicit set-aside designations for disadvantaged enterprises are outlined in the solicitation. Vendors must complete a Vendor Certification Form (PUR-7801) confirming compliance with statutory requirements including E-Verify participation and restrictions on doing business with scrutinized companies. Performance standards include financial penalties for non-compliance, with potential invoice deductions ranging from 5% to 10% for sites associated with substandard service. Funding is allocated from the SB2500 Special Categories - Contracted Services line item for fiscal year 2025/2026. The Department reserves the right to terminate the contract with 30 days' notice and to seek alternative service providers if performance standards are not met. All solicitation documents and addenda are posted on the Vendor Information Portal (VIP), with vendors responsible for monitoring the platform throughout the procurement process.