Continuing Professional Planning, Landscape Architecture and Surveying Services

The City of Sebastian, Florida, is seeking highly qualified firms to provide professional planning, landscape architecture, and surveying services through a Request for Qualification (RFQ) solicitation. The procurement aims to select multiple firms for non-exclusive contracts with an initial three-year term and potential three additional one-year renewal options. Services will encompass comprehensive municipal project support, including permitting and plan review, land development review, urban planning and design, landscape architecture, surveying and mapping, and related professional consulting services. Proposers must demonstrate a minimum of five consecutive years in business, current Florida licensure in applicable disciplines, and relevant professional experience. The evaluation will be based on a 100-point scoring system considering firm profile, knowledge and methodology, regulatory experience, staff credentials, and references. Key deadlines include a question submission deadline of January 22, 2026, at 2:00 PM local time, with proposals due February 6, 2026, by 2:00 PM. The solicitation limits individual project work to construction costs not exceeding $7.5 million or study activities under $500,000, as defined by Florida Statute 287.055.

The RFQ does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must obtain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Professional Liability ($1,000,000 each claim, $2,000,000 annual aggregate), with the City named as additional insured. Compensation will be structured through Continuing Services Agreements on a task-order basis, with fees proposed by the consultant and mutually agreed upon by the City. Each task will require a detailed scope of work, schedule, and not-to-exceed budget with itemized cost breakdowns. While no specific funding source is identified, the contract allows for flexible pricing arrangements, including fixed-price and time-and-materials options. The City reserves the right to terminate contracts with thirty days' notice and will present award recommendations to the City Council for final approval. Prospective contractors should be prepared for ongoing project management through regular review meetings and potential audits for up to five years after contract termination.