I_-_26-8-RFQ_-_Continuing_Professional_Planning_Landscape_Architecture_and_Surveying_Services_-_Meeting_Notice.pdf

This is a Meeting Notice issued by the City of Sebastian, Florida's Procurement Division regarding the Evaluation Team meeting for RFQ 26-8 for Continuing Professional Planning, Landscape Architecture, and Surveying Services. The evaluation team will convene on March 17, 2026, at 2:00 PM local time at City Hall (1225 Main Street, Sebastian, FL 32958) to discuss and rank proposals submitted by offerors. The meeting will be conducted as a public session with virtual attendance available via Zoom. The City seeks to select multiple qualified firms for non-exclusive contracts with an initial three-year term and three potential one-year renewal options. Services encompass professional planning, landscape architecture, and surveying support for municipal projects including permitting, plan review, land development review, urban planning, design, and related consulting. The question submission deadline was January 22, 2026, at 2:00 PM local time, with proposals due February 6, 2026, by 2:00 PM.

The evaluation will employ a 100-point scoring system assessing firm profile, knowledge and methodology, regulatory experience, staff credentials, and references. Proposers must demonstrate a minimum of five consecutive years in business with current Florida licensure in applicable disciplines. Contractors must obtain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Professional Liability ($1,000,000 each claim, $2,000,000 annual aggregate), with the City named as additional insured. Compensation will be structured through Continuing Services Agreements on a task-order basis with fees proposed by consultants and mutually agreed upon with the City. Individual project work is limited to construction costs not exceeding $7.5 million or study activities under $500,000, as defined by Florida Statute 287.055. The City reserves the right to terminate contracts with thirty days' notice, and award recommendations will be presented to City Council for final approval.