D_-_26-8-RFQ_-_Continuing_Professional_Planning_Landscape_Architecture_and_Surveying_Services_-_Addendum_2.pdf

Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231

(Rev. 12/2025) Page 1 of 6

ADDENDUM NO. 2

POSTING DATE: January 23, 2026

26-8-RFQ

Continuing Professional Planning, Landscape Architecture, and Surveying Services

The original Request for Qualification shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

SECTION I: REVISED DUE DATE

Please note that the due date for this solicitation has changed. Please see below for the revised due date.

SECTION II: QUESTIONS

• Question 1: Do the Cover Page, Table of Contents, Cover Letter, Tabs, and Resumes count toward the page limit?

Answer: The cover page, table of contents, cover letter and tabs do not count toward the page limit. However, resume’s do count toward the page limit.

• Question 2: Can the City confirm that firms are required to submit two separate files: (1) one electronic copy of the Compliance Check, and (1) one electronic copy of the Proposal Submittal titled “Submittal – Engineering and Architecture”?

Answer: Correct. Two (2) separate files.

• Question 3: The RFQ references coastal engineering services. Can the City confirm whether coastal engineering will be required within the scope of services?

Answer: This was corrected with Addendum 1. Please review Addendum 1.

PROPOSED SCHEDULE

EVENT DATE TIME

RELEASE DATE: Thursday, January 8, 2026 -

QUESTIONS DUE DEADLINE Thursday, January 22, 2026 2:00 PM Local Time

PROPOSAL DUE DATE Thursday, February 12, 2026 2:00 PM Local Time

EVALUATION MEETING TBD TBD

RECOMMENDATION OF AWARD TBD TBD

(Rev. 12/2025) Page 2 of 6

• Question 4: For Section 4, Regulatory Knowledge and Methodology (Page 16), Can the City confirm that firms submitting have had to have previous experience with Army Corps and FDEP?

• Question 5: The RFQ contains references to Coastal Engineering in various sections. Should this be considered part of the scope?

• Question 6: Are the front and back covers included in the 50-page limit?

Answer: No.

• Question 7: Should copies of licenses and certifications be included in the proposal and uploaded to the city's procurement website?

Answer: Yes, please see Addendum 1 and Section III of this Addendum.

• Question 8: Do firms need to submit qualifications for each service (Planning, Landscape Architecture, and Survey Services), or can they submit for only the services they provide?

Answer: No. Awards will be based on each firm’s overall portfolio. All interested firms are encouraged to submit a proposal, even if they do not provide all the disciplines listed in the solicitation.

Firms are not required to offer every discipline identified in the solicitation document

• Question 9: Do firms need to provide resumes for subconsultants, or would a brief description of the services and firms be sufficient?

Answer: A brief description of the services and firms be sufficient.

• Question 10: If our firm submits as a prime consultant for one or more disciplines, are we also permitted to participate on other teams as a subconsultant for one or more disciplines?

Answer: Yes

• Question 11: What projects are expected to be included in this contract?

Answer: Continuing contracts do not have pre-determined projects.

• Question 12: How much was awarded in the previous contract?

Answer: Continuing contracts do not have an award amount.

(Rev. 12/2025) Page 3 of 6

• Question 13: Section 3 (page 15) states "Write a statement of understanding showing your firm is thoroughly versed in the coastal engineering services and understands the requirements from project inception to completion." Is this supposed to be "Coastal Engineering" or should it be “Planning, Landscape Architecture, and Surveying”?

• Question 14: Section 6 (page 16) states “projects that showcase your abilities in coastal engineering”. Should this be “planning, landscape architecture, and surveying”?

• Question 15: Engineering & Architecture Knowledge & Methodology – Is this supposed to say “Planning, Landscape, and Survey” Knowledge and Understanding?

• Question 16: Outline your firm’s experience in securing Army Corps, FDEP, and other regulatory project approvals – is this expected in the Planning/Larch/Survey contract?

• Question 17: Under Evaluation Criteria the RFQ states that there is five additional points for MBE/WBE/DBE business. Is this scoring still applicable given USDOT Interim Final Rule (IFR) regarding DBE/MBE guidance issued October 3, 2025. DOT grant recipients may not set DBE contract goals until the applicable state's UCP recertification is complete. Will an amendment to this RFQ be issued to address the DOT's IRF and guidance on this topic?

Answer: To clarify, none of the projects completed under this RFQ will be funded by FDOT.

Additionally, as stated in the solicitation, the points are only applied in the event of a tie among the highest-ranked firms; they are not automatically granted.

• Question 18: As currently worded, we believe that the indemnity provision (section 19.1, located on pages 15 and 16) of your sample Non-Exclusive Professional Services Agreement contract is not in compliance with FL Statute 725.08 and is unenforceable. Would the City consider rewording same to conform with the statute? Suggested language per FL Statutes 725.08: “The design professional shall indemnify and hold harmless the City, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.”

Answer: No. The indemnity language on pages 15 and 16 complies with Florida statutes. Our language requires the contractor and subcontractors to indemnify and hold the city harmless. By indemnifying and holding the City harmless, the contractor and subcontractors are defending the City from third-party claims relating to damage, loss, injuries, etc.

(Rev. 12/2025) Page 4 of 6

• Question 19: Would the city please remove any reference to liquidated damages? We believe they are not applicable to the services of design professionals, as we do not control, set, or manage the project schedule--this is a contractor-specific issue and should be removed from our contract.

Answer: Yes.

• Question 20:

Section 2.4.2.B

Which certifications are specifically required vs desired for which services?

Answer: The Certifications listed in Section 2.4.3 are required.

Which planning certifications are considered industry standard (i.e. AICP, CNU, etc.)?

Answer: Please refer to section 2.4.3.

Which environmental certifications are required for environmental consultants (i.e. Qualified

Environmental Professional, Qualified Stormwater Management Inspector, etc.?)

Answer: Environmental certifications are not listed in the solicitations. However, if your firm holds environmental certifications, you can submit that information when describing staff credentials.

What is the industry standard number of certified planners based on (i.e. population of municipality; specific scope of work; etc.)?

Answer: The number of certified planners is at the Firm's discretion. The Firm must provide enough qualified staff to complete the assigned scope of work.

Do subconsultants count toward meeting minimum industry standards?

Answer: The number of staff required is at the Firm's discretion. The Firm must provide enough qualified staff to complete the assigned scope of work.

• Question 21:

2.4.3 Certifications

This section of the RFP states “Architects and Surveyor/Mappers shall hold professional licensure to practice in the State of Florida.” Are these the only required licenses? Any other licenses required for any other services or disciplines?

Answer: All required certifications are listed in section 2.4.3.

(Rev. 12/2025) Page 5 of 6

• Question 22:

Section 5 – Required Forms

Subconsultant Form

If % of work to subs is considered, does it weaken our chances if we have subs on the team to provide a greater variety of project experience?

Answer: No. Awards will be based on each firm’s overall portfolio.

• Question 23:

Local Vendor Preference Affidavit This form does not include a section to indicate that the form is not applicable for non-local vendors. Will non-local vendors be disqualified if they (a) do not submit the form (b) submit it with a watermark or redline indicating “Not Applicable” (c) submit a blank form?

Answer: No. If the form is not applicable, do not submit it.

• Question 24: If a firm has offices in Florida but its headquarters is in a different state, should the firm include the mailing address of the local Florida office responsible for this contract or the City’s request for the out-of-state headquarters address?

Answer: Include the address and contact information for the office that is responsible for this contract.

• Question 25: Many public sector projects exceed the design and construction duration of 5 years due to budgeting and the actual construction RFP process. If projects were planned outside of the 5-year period requested would these be excluded?

• Question 26: If the firm has successfully completed other public planning review contracts exceeding the 5-year limitation, would those contracts also be excluded from consideration?

• Question 27: Will the Planning review for development applications also require public hearing representation or will this be managed by staff with information transmitted to staff for final public agenda development?

Answer: Attendance at public hearings will depend on the project.

• Question 28: For certain landscape architectural project s there will be a need for other consultant team members such as architecture, civil engineering, structural, geo-technical engineering and environmental services. Does the City have current master services agreements in place with other consulting firms to provide these services or will it be the responsibility of the Landscape Architect to assembly these team as necessary.

(Rev. 12/2025) Page 6 of 6

Answer: Yes, the City currently has contracts, and will have new firms at the time this contract is awarded. Whether the Landscape Architect decides to work with the City’s contracted firms or their own consultants is at the Firm's discretion.

• Question 29: If the City does have other consultants under other agreements, are we limited to only using those consultants?

• Question 30: Does the City have a project budget limitation with respect to projects contracted under this RFP? (I.e. any projects exceeding $100k will be required to go out for a separate RFP and not be sole-sourced to the consultants selected)

Answer: Please refer to Section 2.1.2 of the solicitation document.

SECTION III: REVISIONS TO THE SCOPE OF WORK

• Page 14, Section 3.8.1, shall be amended to add item J.

J. Proof that the proposer meets the Contractor Minimum Qualifications listed in section 2.4.1.

SECTION IV: ATTACHMENTS

• N/A

Sincerely, Jessica Graham, CPPB, FCCM Procurement Manager