G_-_26-8-RFQ_-_Continuing_Professional_Planning_Landscape_Architecture_and_Surveying_Services_Proposal_Opening_Agenda.pdf

This is a Proposal Opening Agenda document for the City of Sebastian, Florida's Request for Qualification (RFQ) 26-8-RFQ for Continuing Professional Planning, Landscape Architecture and Surveying Services. The RFQ seeks to select multiple qualified firms to provide comprehensive municipal project support, including permitting and plan review, land development review, urban planning and design, landscape architecture, surveying and mapping, and related professional consulting services. The proposal opening occurred on February 12, 2026, at 2:11 p.m. local time, with proposals due that same day at 2:00 p.m. Nineteen firms submitted proposals, including Axis Infrastructure, Catalyst Design Group, Caulfield & Wheeler, Inc., CoastalWide LLC, Cotleur & Hearing Landscape Architecture LLC, Dix.Hite + Partners, Inc., Florida Technical Consultants LLC, Haley Ward Inc., Inspire Placemaking Collective Inc., Johnston's Surveying Inc., KCI Technologies Inc., Keith and Associates Inc., Kimley-Horn and Associates Inc., Land & Sea Surveying Concepts Inc., LJA Engineering Inc., Masteller, Moler & Taylor Inc., Miller Legg & Associates Inc., Perry Becker Design LLC, and Southeastern Surveying and Mapping Corp. The award is tentatively scheduled for March 11, 2026, with an initial three-year contract term and potential for three additional one-year renewal options.

The RFQ requires proposers to demonstrate a minimum of five consecutive years in business and current Florida licensure in applicable professional disciplines. Evaluation will be based on a 100-point scoring system assessing firm profile, knowledge and methodology, regulatory experience, staff credentials, and references. Individual project work is limited to construction costs not exceeding $7.5 million or study activities under $500,000 as defined by Florida Statute 287.055. Compensation will be structured through Continuing Services Agreements on a task-order basis with fees proposed by consultants and mutually agreed upon by the City. Contractors must obtain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Professional Liability ($1,000,000 each claim, $2,000,000 annual aggregate), with the City named as additional insured. The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, and the City reserves the right to terminate contracts with thirty days' notice, with award recommendations subject to City Council approval.