K_-_26-8-RFQ_-_Continuing_Professional_Planning_Landscape_Architecture_and_Surveying_-_REVISED_Notice_of_Intent.pdf

This document is a Revised Intent to Award notice from the City of Sebastian, Florida's Procurement Division, announcing the selection of fifteen firms to provide continuing professional planning, landscape architecture, and surveying services. The RFQ solicitation sought qualified firms to deliver comprehensive municipal project support, including permitting and plan review, land development review, urban planning and design, landscape architecture, surveying and mapping, and related professional consulting services. The initial contract term is three years with the potential for three additional one-year renewal options. Proposals were due on February 6, 2026, by 2:00 PM local time, with a question submission deadline of January 22, 2026, at 2:00 PM. The City Council is scheduled to approve the awards on Wednesday, April 8, 2026, at 6:00 PM EST. The selected firms are Dix.Hite + Partners, Inc.; Caulfield & Wheeler, Inc.; Kimley-Horn and Associates, Inc.; Keith and Associates, Inc.; Miller, Legg & Associates, Inc.; Perry Becker Design, LLC; Johnston's Surveying, LLC DBA PEC-Surveying & Mapping; Land & Sea Surveying Concepts, Inc.; LJA Surveying, Inc.; Southeastern Surveying and Mapping Corporation; Cotleur & Hearing Landscape Architecture, LLC; Masteller, Moler & Taylor, Inc.; Catalyst Design Group, PC, Inc.; KCI Technologies, Inc.; and Axis Infrastructure, LLC.

Compensation will be structured through Continuing Services Agreements on a task-order basis, with fees proposed by consultants and mutually agreed upon by the City. Each task will require a detailed scope of work, schedule, and not-to-exceed budget with itemized cost breakdowns. The solicitation permits flexible pricing arrangements, including fixed-price and time-and-materials options. Individual project work is limited to construction costs not exceeding $7.5 million or study activities under $500,000 as defined by Florida Statute 287.055. Prospective contractors must maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Professional Liability ($1,000,000 each claim, $2,000,000 annual aggregate), with the City named as additional insured. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned. The City reserves the right to terminate contracts with thirty days' notice.