K_-_26-8-RFQ_-_Continuing_Professional_Planning_Landscape_Architecture_and_Surveying_-_Notice_of_Intent.pdf

This is a Notice of Intent to Award issued by the City of Sebastian, Florida's Procurement Division for RFQ 26-8, concerning Continuing Professional Planning, Landscape Architecture, and Surveying Services. The City intends to award non-exclusive continuing services agreements to nineteen selected firms, including Dix.Hite + Partners, Inc., Caulfield & Wheeler, Inc., Kimley-Horn and Associates, Inc., Keith and Associates, Inc., Miller, Legg & Associates, Inc., Perry Becker Design, LLC, Johnston's Surveying LLC, Land & Sea Surveying Concepts, Inc., LJA Surveying, Inc., Southeastern Surveying and Mapping Corporation, Cotleur & Hearing Landscape Architecture LLC, Masteller, Moler & Taylor, Inc., Catalyst Design Group PC, Inc., KCI Technologies, Inc., Axis Infrastructure LLC, CoastalWide LLC, Florida Technical Consultants LLC, Haley Ward, Inc., and Inspire Placemaking Collective, Inc. The initial contract term is three years with three additional one-year renewal options available. The City Council approval is scheduled for April 8, 2026, at 6:00 PM EST. Questions were due January 22, 2026, at 2:00 PM local time, with proposal submissions required by February 6, 2026, at 2:00 PM.

Compensation will be structured through task-order agreements with fees proposed by consultants and mutually agreed upon by the City, utilizing flexible pricing arrangements including fixed-price and time-and-materials options. Individual project work is limited to construction costs not exceeding $7.5 million or study activities under $500,000 as defined by Florida Statute 287.055. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Automobile insurance of $1,000,000 combined single limit, Workers' Compensation, and Professional Liability of $1,000,000 per claim with $2,000,000 annual aggregate, with the City named as additional insured. The RFQ does not specify explicit set-aside designations for disadvantaged enterprises. The City reserves the right to terminate contracts with thirty days' notice and will conduct ongoing project management with potential audits extending up to five years after contract termination.