J_-26-8-RFQ_-_Continuing_Planning_Landscape_Architecture_and_Surveying_-_Proposal_Tabulation.pdf

This is a proposal tabulation document for Request for Qualification (RFQ) Solicitation #26-8-RFQ issued by the City of Sebastian, Florida, for Continuing Professional Planning, Landscape Architecture, and Surveying Services. The RFQ seeks multiple qualified firms to provide comprehensive municipal project support services including permitting and plan review, land development review, urban planning and design, landscape architecture, surveying and mapping, and related professional consulting services. The solicitation established a 100-point scoring system evaluating firms across five criteria: Firm Profile (24 points), Knowledge and Methodology (20 points), Regulatory Experience (36 points), Staff Credentials and Project Team (20 points), and References (variable points). The proposal tabulation shows scores for 26 submitted firms, with the highest-scoring firm receiving 100 points. The question submission deadline was January 22, 2026, at 2:00 PM local time, and proposals were due February 6, 2026, by 2:00 PM. The initial contract term is three years with potential for three additional one-year renewal options. Award recommendations are subject to City Council final approval.

Pricing terms are structured through Continuing Services Agreements on a task-order basis, with fees proposed by consultants and mutually agreed upon by the City, allowing for flexible arrangements including fixed-price and time-and-materials options. Each task requires a detailed scope of work, schedule, and not-to-exceed budget with itemized cost breakdowns. The RFQ contains no specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet minimum qualifications including five consecutive years in business and current Florida licensure in applicable disciplines. Required insurance coverage includes Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Business Automobile ($1,000,000 combined single limit), Workers' Compensation, and Professional Liability ($1,000,000 each claim, $2,000,000 annual aggregate), with the City named as additional insured. Individual project work is limited to construction costs not exceeding $7.5 million or study activities under $500,000, as defined by Florida Statute 287.055. The City reserves the right to terminate contracts with thirty days' notice and may conduct audits for up to five years after contract termination.