Continuing Contract CCNA Environmental, Commissioning, 3rd Party Inspectors
Awarded State & local contract opportunity
- Solicitation number
- CCNA-EC3P022525
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Tracy Meza tracy.meza@polk-fl.net (863) 534-0500
- Peggy Bannier peggy.bannier@polk-fl.net (863) 534-0620
Updated .
About this opportunity
The School Board of Polk County, Florida, is seeking qualified firms to provide Continuing Contract services for Environmental, Commissioning, and 3rd Party Inspection services across county school facilities. The procurement targets firms capable of performing specialized services including environmental testing (asbestos, indoor air quality, lead, radon, endangered species assessments), building system commissioning, and third-party inspections such as structural, bolt torque, welding, and rebar inspections. Interested firms must attend a mandatory Pre-Submittal Conference, with sessions held on February 25, 2025, and submit initial screening criteria including qualifications resumes, past experience documentation, and proof of Professional Liability Insurance. The evaluation criteria will assess Related Experience (40%), Proposed Project Staff and Functions (40%), Approach to the Project (10%), and Minority/Women Business Participation (10%), with additional points for Local Recognition and School Board Volume of Work. Initial screening criteria packages are due by 2:00 p.m. on March 11, 2025, with short-listing scheduled for March 25, 2025, and Board approval of rankings on April 22, 2025.
The procurement includes opportunities for Minority/Women Owned Business Enterprises (M/WBE), with firms required to complete an M/WBE History Questionnaire and document any certified M/WBE sub-consultants. Vendors must also submit two specific affidavits: one certifying no use of coerced labor and another confirming they are not owned by or controlled by entities from designated foreign countries of concern. The contract is structured to select a minimum of three consultants through a competitive process, with individual contract values capped at $500,000 per project under Florida Statute 287.055(2)(g). The estimated budget for countywide projects is up to $7,500,000.00 for a two-year continuing contract with a possible one-year extension option. Firms must be properly registered, licensed, and certified by the State of Florida, and all visitors to school facilities will be required to obtain visitor passes and provide photo identification. The School Board reserves the right to waive informalities, reject any or all proposals, and disqualify firms that fail to comply with submission requirements.
Opportunity text
PUBLIC ANNOUNCEMENT The School Board of Polk County, Florida (The Board) is interested in entering into a contract with qualified Environmental, Commissioning, or 3rd Party Inspection services firms to provide Environmental, Commissioning, or 3rd Party Inspection services work of a specified nature as outlined in the contract required by The Board. The specified services shall consist of providing Environmental, Commissioning, or 3rd Party Inspection services, for Continuing Contracts as listed below in the scope of services. The Environmental, Commissioning, or 3rd Party Inspection firm is responsible for the successful, timely, and economical completion of any project. To be eligible for consideration, interested firms must be qualified pursuant to the laws of the State of Florida and School Board Policies and Procedures. Those firms desiring to provide professional services as listed must complete and submit initial screening criteria (Section 5) of the Selection Process for Continuing Contract for Environmental, Commissioning, and 3rd Party Inspection Services procedures manual to include a resume of their qualifications and past experience; include proof of Professional Liability Insurance. Firms will obtain a copy of the Selection Process from VendorLink, prior to the mandatory Pre-submittal Conference. Any questions prior to the meeting please call Peggy Bannier, Senior Director of Facilities at (863) 534-0620 ext. 487 or email: peggy.bannier@polk-fl.net. Attendance at the Pre-Submittal Conference is mandatory, and a firm must be present for the entire Conference to receive credit for attending. The sign-in sheet must be signed by a firm no later than 9:00 a.m. on the date specified below. After that time, the sign-in sheet will not be available. Firms that submit the initial screening criteria but whose signature is not on the mandatory Pre-Submittal Conference sign-in sheet will not be given consideration and the initial screening criteria package will be returned. All of our facilities are "controlled access" buildings. All visitors will be required to obtain a visitor's pass. A photo ID is required. Arrive early to allow for the check-in procedure with the receptionist in building A. Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public CCNA openings or meetings should contact the District's Architecture Department, Bartow, Florida (863-534-0620 ext 487) at least five (5) days prior to the date. All application packets must be received by the School Board not later than 2:00 p.m. on March 11, 2025, and addressed to: School Board of Polk County Facilities & Operations: Architectural Services & Code Compliance ATTN: Peggy Bannier 1909 South Floral Avenue Bartow, Florida 33830 CONTINUING CONTRACTS FOR ENVIRONMENTAL, COMMISSIONING, 3RD PARTY INSPECTION SERVICES School Estimated Budget Countywide Projects (2-Two years) up to $7,500,000.00 With Possible 1-One Year Extension CERTIFICATION AND NEGOTIATION COMMITTEE Meeting Dates Time Location Mandatory Pre-Submittal Conference February 25, 2025 9 a.m. Polk County School Board District Office 1915 South Floral Avenue Bartow, Florida 33830 Initial Submission March 11, 2025 2 p.m. 12-125B Short Listing March 25, 2025 8 a.m. 12-119 Board Approval of Ranking April 22, 2025 5 p.m. School Board Auditorium Note: Dates/Times/Locations are subject to change.
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