Additional_Meeting_time_announcement_for_2.25.25_-_Please_read.pdf

This is an announcement regarding meeting time adjustments for the Polk County School Board's continuing contract opportunity for Environmental, Commissioning, and 3rd Party Inspection services in Florida. The School Board seeks qualified firms to provide environmental testing, commissioning, or third-party inspection services for ongoing projects as outlined in the contract scope. A mandatory pre-submittal conference was originally scheduled for February 25, 2025, and has been split into two time slots to accommodate vendor interest and venue capacity constraints: Environmental Testing at 9:00 a.m. and Commissioning & 3rd Party Inspections at 10:00 a.m., with sign-in times matching the meeting start times. The announcement, issued on February 24, 2025, notes that Commissioning & 3rd Party Inspection companies experiencing scheduling conflicts may attend the 9:00 a.m. session, though attendance may be limited if room capacity is reached; in such cases, attendees may be asked to wait for an additional meeting.

To be considered for the continuing contract, interested firms must submit initial screening criteria including resumes of qualifications, past experience documentation, and proof of Professional Liability Insurance. Attendance at the mandatory pre-submittal conference is required, and firms must remain present for the entire conference to receive credit for attendance; sign-in sheets must be completed by 9:00 a.m. on the meeting date, after which they will not be available. Firms that submit screening criteria without a signature on the mandatory pre-submittal conference sign-in sheet will not receive consideration and their submissions will be rejected. Interested applicants may obtain the Selection Process procedures manual from VendorLink and may contact Peggy Bannier, Senior Director of Facilities, at (863) 534-0620 ext. 487 or peggy.bannier@polk-fl.net for additional information.