Bulk Motor Fuels and Fuel-Related Products & Services

The City of Austin, Texas is requesting bids for bulk motor fuels and fuel-related products and services under IFB 7800 MLJ1046, with proposals due October 29, 2026 at 2:00 pm CT. The procurement seeks a single vendor to supply the city's entire vehicle and equipment fleet with unleaded gasoline, ethanol fuels (E10 and E85), diesel, biodiesel, renewable diesel, diesel exhaust fluid (DEF), and associated delivery services over an initial 24-month term with up to three optional 12-month extensions.

Estimated annual volume is approximately 5 million gallons across 130 tank locations citywide. Pricing for market differentials is fixed for the contract life; DEF and transportation services are firm and fixed for the first 12 months, then subject to economic price adjustment. Pricing benchmarks against the Oil Price Information Service (OPIS) at 10:00 a.m. EST on the delivery date, with contractors adding or subtracting a fixed differential. All fuels must meet ASTM, TxLED, and TCEQ standards.

The contractor must maintain a minimum of five years' experience in bulk fuel supply, dedicated bulk storage tank capacity within Central Texas, CDL and Hazmat-certified drivers, secondary product testing capability through independent laboratories, and redundant backup carriers. Delivery must occur within 24 hours of order confirmation (or six hours for Code Red emergency orders); the City reserves delivery priority over non-governmental customers. The contractor is subject to the City of Austin Living Wage Program, requiring minimum compensation of $22.15 per hour for all employees and subcontractors assigned to the contract. Workers' compensation, commercial general liability, business automobile liability, and environmental impairment/pollution liability insurance with specified minimum limits are mandatory.

Evaluation uses best value competition with price discounts applied for local business preference (five percent for bids up to $500,000; three percent for $500,000–$50 million) and small business participation (two percent or one percent based on bid tier). Local business is defined as an entity with headquarters in the Austin–Round Rock–San Marcos Metropolitan Statistical Area. The Small Business Preference Program recognizes certified small business primes and subcontractors representing at least five percent of total bid value. No MBE/WBE subcontracting goals apply.

A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 3:00 pm CT via Microsoft Teams. Written questions are due October 16, 2026 at 4:00 pm CT. All offers must be submitted electronically through Austin Finance Online's eResponse system and remain valid for 150 days following bid opening.