IFB_7800_MLJ1046_ATT_14_v1.pdf

This is an Invitation for Bid (IFB) document for bulk motor fuels and fuel-related products and services issued by the City of Austin, Texas under solicitation IFB 7800 MLJ1046. The City seeks a single vendor to supply unleaded gasoline, ethanol fuels (E10 and E85), diesel, biodiesel, renewable diesel, diesel exhaust fluid (DEF), and associated delivery services to support its entire vehicle and equipment fleet across approximately 130 tank locations citywide. The estimated annual volume is approximately 5 million gallons. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 3:00 pm CT via Microsoft Teams, with written questions due October 16, 2026 at 4:00 pm CT. Proposals are due October 29, 2026 at 2:00 pm CT and must be submitted electronically through Austin Finance Online's eResponse system. The contract will have an initial term of 24 months with up to three optional 12-month extensions. All offers must remain valid for 150 days following bid opening.

Pricing for market differentials is fixed for the contract life, with benchmarks against the Oil Price Information Service (OPIS) at 10:00 a.m. EST on the delivery date; contractors will add or subtract a fixed differential. DEF and transportation services are firm and fixed for the first 12 months, then subject to economic price adjustment. The evaluation uses best value competition with local business preference discounts of five percent for bids up to $500,000 and three percent for bids of $500,000 to $50 million, plus small business participation discounts of two percent or one percent based on bid tier. Local business is defined as an entity with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area. The contractor must comply with the City of Austin Living Wage Program, requiring minimum compensation of $22.15 per hour for all employees and subcontractors. Required qualifications include a minimum of five years' experience in bulk fuel supply, dedicated bulk storage tank capacity within Central Texas, CDL and Hazmat-certified drivers, secondary product testing capability through independent laboratories, and redundant backup carriers. All fuels must meet ASTM, TxLED, and TCEQ standards, and delivery must occur within 24 hours of order confirmation or within six hours for Code Red emergency orders.