IFB_7800_MLJ1046_ATT_11_v2.xlsx

This file is a spreadsheet attachment documenting the City of Austin's projected fuel consumption by location for calendar year 2025 under IFB 7800 MLJ1046 for bulk motor fuels and fuel-related products and services. The attachment details fuel usage across approximately 130 tank locations citywide, encompassing multiple fuel types: unleaded gasoline with 10% ethanol, clear diesel, low cloud point B20 biodiesel, E85 ethanol fuel, diesel exhaust fluid (DEF), and propane. The spreadsheet provides specific data for each location including address, tank size, annual delivery frequency, gallons issued, and gallons received. The city's projected annual fuel consumption totals approximately 5.4 million gallons, with unleaded gasoline accounting for 1.57 million gallons (1,352 annual deliveries), clear diesel representing 3.11 million gallons (1,924 deliveries), and smaller volumes of biodiesel, E85, DEF, and propane. Major consumption centers include facilities such as FS20 (4108 Todd Lane) with over 1 million gallons of diesel annually, SC01 (6302 Harold Court) with approximately 640,000 gallons combined, and SC08 (4411 Meinardus Drive) with over 600,000 gallons combined across fuel types.

Pricing in this contract is benchmarked against the Oil Price Information Service (OPIS) at 10:00 a.m. EST on the delivery date, with contractors applying fixed differentials. The city is seeking a single vendor capable of supplying all fuel types with delivery within 24 hours of order confirmation or six hours for Code Red emergencies. The contractor must maintain a minimum of five years' experience in bulk fuel supply, dedicated bulk storage tank capacity within Central Texas, CDL and Hazmat-certified drivers, secondary product testing through independent laboratories, and redundant backup carriers. All fuels must meet ASTM, TxLED, and TCEQ standards. The City of Austin Living Wage Program applies, requiring minimum compensation of $22.15 per hour for all assigned employees and subcontractors. Required insurance includes workers' compensation, commercial general liability, business automobile liability, and environmental impairment/pollution liability coverage with specified minimum limits. Evaluation incorporates best value competition with local business preference discounts (five percent for bids up to $500,000; three percent for $500,000–$50 million) and small business participation credits (two or one percent based on bid tier) for entities certified as small businesses with at least five percent subcontractor participation of total bid value.