IFB_7800_MLJ1046_ATT_9_v1.pdf

ATTAC H M ENT B

MOTO R FUEL TRANSPO RT AN D DE LIVE RY REQU IREMENTS FOR

CITY OF AUSTI N ABOVE-AN D BELOW-G ROUN D STORAGE TAN KS

MOTOR FUEL TRANSPORT AND DELIVERY REQUIREMENTS - Rev Page 1

The Contractor shall follow the procedures described below when delivering motor fuels to all City of Austin ("City") above- and under-ground storage tanks ("tanks") in addition to all applicable federal, state and local regulations. If the Contractor has any questions, they should contact Fleet Fuel Operations.

Contractor shall confirm that all transport and bobtail trucks are properly sized and equipped for delivery locations; that the proper fuel types and quantities match the order and location; that all Contractor's measuring, safety and operation devices as well as City's tanks are functioning correctly; that all paperwork required by the City is properly completed; and delivery can be made in a safe and timely manner.

In the event of an incident (spill, leak, fire, emergency or other situation), Contractor shall follow its City-approved Response Plan and contact Fleet Fuel Operations immediately. If there is an immediate danger to human health or property, the Contractor shall call 911

1.0 TANK LOCATIONS

1.1 The City has a variety of tanks in many different types of locations (e.g., service centers, fire stations, etc.) and the following guide will help identify what type of fuel vehicles and equipment are needed.

1.1.1 A = Above-Ground Tank

1.1.2 U = Under-Ground Tank

1.1.3 B = Bobtail (less than 6,000 gallon capacity)

1.1.4 T = Transport (greater than 6,000 gallon capacity

1.1.5 P = Pump (necessary to deliver fuel into tank)

1.2 A list of all City tank sites is attached with the above-referenced notations for each site.

Two examples are:

1.2.1 a 10,000 gallon above-ground tank with proper clearance for a large transport:

Designated as A-T-P

1.2.2 a 1,000 gallon under-ground tank with no clearance for large transport:

Designated as U-B

1.3 This list is subject to change; therefore Contractor should ensure that they have the most current version. The Contractor is responsible for ensuring that they have the right equipment and should not rely on this guide when determining what is needed to transport and deliver fuel.

MOTOR FUEL TRANSPORT AND DELIVERY REQUIREMENTS - Rev Page 2

2.0 BEFORE FUEL UNLOADING:

2.1 Upon arrival, the Contractor (typically the transport driver) shall check in at the fuel site's office to notify City personnel of their arrival. Driver shall have a company provided photo identification badge displayed at all time while on City property.

2.2 City personnel will observe fuel transfer process. If no City personnel are present at the time of delivery, the Driver shall contact Fleet Fuel Operations for further directions.

2.3 Driver shall turn off all wireless devices (cell phones, pagers, radios, etc.) and the truck

(unless engine needed to power pump). Driver shall ensure that any other ignition sources are kept away from the fueling area during fuel unloading.

2.4 To prevent cross-contamination of fuels and/or unmetered product from being delivered, Driver shall ensure that fuel transfer hoses have been purged of product before each delivery.

2.5 Driver shall set containment booms, supplied by the Contractor, in a manner to contain a potential spill (refer to Contractor's City-approved Response Plan for proper spill containment procedures).

2.6 Driver shall verify fuel type for each tank and unlock tank fill ports and sticking ports, where applicable.

2.7 The Driver shall take a manual stick reading to determine the current level of the tank and shall record "before" stick reading (inches and gallons using City approved tank chart) on delivery manifest.

2.8 The Driver shall compare the level of the tank with the ordered amount of fuel to verify that sufficient volume (ullage) is available in the tank. The tanks shall be filled to 90% capacity whenever possible.

2.9 If the total amount ordered exceeds 90% of the tank capacity, the Driver will decrease the amount of fuel to be transferred into the tank. This will ensure that the tanks are not overfilled. Note: Any amount over 90% is considered by the City as overfilled.

3.0 FUEL UNLOADING:

3.1 The Driver shall ensure that all fittings and hoses are properly connected (with gasketed tight-fit connections). Where applicable, Stage I hose connections shall be used during delivery.

3.2 The Driver shall remain with the truck during the fuel transfer.

3.3 The Driver shall monitor the truck, pumps and receiving tank (listen for high-level audible or visual alarms). In the event of an overfill alarm, driver shall immediately shut off all valves and pumps on delivery truck.

3.4 Driver shall remove and dispose of all spills (including those into spill containers) that occur during fuel delivery. Driver shall follow its City-approved Response Plan in the event of a spill.

MOTOR FUEL TRANSPORT AND DELIVERY REQUIREMENTS - Rev Page 3

3.5 Driver shall report any significant incidents, spills or violations of City procedures to Fleet

Fuel Operations within one (1) hour of the incident.

4.0 AFTER FUEL UNLOADING:

4.1 To prevent cross-contamination and/or unmetered product from being delivered, Driver shall purge all residual fuel from transfer hose into City tank.

4.2 Any fuel remaining in a spill bucket shall be drained into the City tank. Driver shall utilize absorbent pads to ensure all residual fuel has been removed from spill bucket. The Driver shall be responsible for the proper disposal of used absorbent pads.

4.3 The Driver shall wait a minimum of five minutes after the fuel transfer is complete before taking a manual stick reading of the tank. Driver shall record "after" stick reading (inches and gallons using City-approved tank chart) on delivery manifest. If the stick reading measures greater than 95% of tank capacity, notify Fleet Fuel Operations immediately.

4.4 Driver shall close and lock all tank fill ports and sticking ports.

4.5 City Personnel shall sign, print name and telephone number on the meter ticket and manifest acknowledging the fuel delivery. Driver will sign and provide City with copy of paperwork.

4.6 Accuracy of the fuel delivery will be verified by Fleet Services during a routine fuel inventory reconciliation process.

4.7 Should City personnel observe any incidents of the Driver not conforming to City's procedures:

4.7.1 Within one (1) hour of the incident, City personnel shall report incident to Fleet Fuel Operations.

4.7.2 After receiving the report, the Fleet Fuel Operations shall provide Contractor with a written incident report. This report shall be provided within five (5) business days of the incident.

4.7.3 Contractor shall respond within five (5) business days of receiving the incident report. Their response shall include a plan for corrective action if the situation has not already been resolved to the satisfaction of the City. If necessary, a meeting or conference call will be held to review and agree upon the corrective action.