IFB_7800_MLJ1046_0600_v1.xlsx
XLSX spreadsheet 37 KB Posted
- Solicitation number
- IFB 7800 MLJ1046
- Issued by
- Texas
About this file
This is a bid sheet for Invitation for Bid (IFB) 7800 MLJ1046 issued by the City of Austin, Texas, for bulk motor fuels and fuel-related products and services. The solicitation seeks a single contractor to supply unleaded gasoline (regular and super grades), ethanol gasoline (E-85), diesel fuel (TxLED), renewable diesel (R20), biodiesel (B20), and diesel exhaust fluid (DEF) in various container sizes and delivery formats. Estimated annual quantities include 402,000 gallons of regular unleaded bobtail loads, 1,045,000 gallons of regular unleaded transport loads, and significantly larger volumes for renewable diesel (2,500,000 gallons transport load) and biodiesel (2,500,000 gallons transport load). The City intends to award the contract to the bidder with the lowest total extended price across all categories, with the option to select either renewable diesel or biodiesel during the contract term. The bid sheet uses an informational benchmark date of July 7, 2026, for pricing evaluation purposes based on OPIS indices.
Pricing shall be submitted on the provided bid sheet with differential amounts per gallon for motor fuels and unit prices for DEF and transportation services. Bidders must submit prices for mandatory line items 1.1 through 1.10, 2.1 through 2.5, and 3.1 through 3.6 to be considered responsive; failure to bid on these items or submitting "no bid" responses may result in disqualification. The solicitation includes Category 2 (Alternative Energy/Fuel Blend Trial) with an estimated annual value of $280,000 and Category 4 (Transportation and Delivery Related Services) with flat-rate fees for code red deliveries, dry-run fees, and pump-out and drop services. Category 5 covers secondary product testing at cost with no additional markup. Delivery terms are FOB destination, prepaid and allowed. The contractor must provide all necessary tools, labor, travel, and equipment to perform required services.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_MLJ1046_ATT_7_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MLJ1046_ATT_9_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_13_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_3_v1.docx | DOCX document | |
| IFB_7800_MLJ1046_ADD_3_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MLJ1046_ATT_12_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MLJ1046_0500_v2.pdf | ||
| IFB_7800_MLJ1046_ADD_2_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_8_v1.xls | XLS spreadsheet | |
| IFB_7800_MLJ1046_ATT_11_v1.xlsx | XLSX spreadsheet | |
| IFB_7800_MLJ1046_ATT_5_v1.docx | DOCX document | |
| IFB_7800_MLJ1046_PAC1_v2.pdf | ||
| IFB_7800_MLJ1046_0500_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_14_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_11_v2.xlsx | XLSX spreadsheet | |
| IFB_7800_MLJ1046_0600_v2.xlsx | XLSX spreadsheet | |
| IFB_7800_MLJ1046_ATT_10_v1.xlsx | XLSX spreadsheet | |
| IFB_7800_MLJ1046_PAC1_v1.pdf | ||
| IFB_7800_MLJ1046_ADD_1_v1.pdf | ||
| IFB_7800_MLJ1046_ATT_2_v1.docx | DOCX document |
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Text version
COMMODITIES
BULK MOTOR FUEL AND FUEL RELATED PRODUCTS & SERVICES
PRICE SHEET
CITY OF AUSTIN
| SOLICITATION NO.: | IFB 7800 MLJ1046 |
| PROCUREMENT SPECIALIST: | Marissa Jones |
| Special Instructions: Offerors must use this Bid Sheet to submit pricing. Be advised that altering the bid sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer. |
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "$0.00" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid", a non-numerical value, or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid. Bidders must bid on line items 1.1 - 1.10, 2.1 - 2.5, and 3.1 - 3.6 to be considered for award.
The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City intends to award a single Contractor based on total extended price (total for Category 1 + Category 2 + Category 3). The City also intends to make a choice between awarding Category 1, Option 1 for Renewable Diesel or Category 1, Option 2 for Biodiesel and reserves the right to utilize either option during the Contract term.
CATEGORY 1 - MOTOR FUELS
The extended prices included on the bid sheet shall reflect a total price to the City based on an informational only benchmark date (July 07, 2026) to provide an estimated annual total for each line item. Do not change this benchmark date or information as this is a means to evaluate responses only. The Contract pricing will reflect the benchmark as specified in Scope of Work.
| ITEM NO. | ITEM DESCRIPTION | INDEX | DIFFERENTIAL PER GALLON | *Informational Only* | |||
| 07/07/2026 - OPIS BENCHMARK INDEX AMOUNT | ESTIMATED ANNUAL QUANTITY | ||||||
| (GALLONS) | EXTENDED PRICE | ||||||
| 1.1 | Regular Unleaded - Bobtail Load | Flint Hills: Austin OPIS Gross Contract Low | $2.7644 | 402,000 | |||
| 1.2 | Regular Unleaded - Transport Load | Flint Hills: Austin OPIS GrossContract Low | $2.5944 | 1,045,000 | |||
| 1.3 | Super Unleaded - Bobtail Load | Flint Hills: Austin OPIS Gross Contract Low | $3.4404 | 25,000 | |||
| 1.4 | Super Unleaded - Transport Load | Flint Hills: Austin OPIS Gross Contract Low | $3.3181 | 25,000 | |||
| 1.5 | Ethanol Gasoline - Bobtail Load | Flint Hills, Buda: Austin Gross E-85 Low | $1.1246 | 100,000 | |||
| 1.6 | Ethanol Gasoline - Transport Load | Flint Hills, Buda: Austin Gross E-85 Low | $1.0748 | 515,000 | |||
| 1.7 | TxLED Diesel - Bobtail Load | Flint Hills: Austin OPIS Gross Contract Low | $2.8716 | 110,000 | |||
| 1.8 | TxLED Diesel - Transport Load | Flint Hills: Austin OPIS Gross Contract Low | $2.4840 | 905,000 | |||
| Option 1 (Renewable Diesel): The City intends to purchase either Renewable Diesel or Biodiesel. | |||||||
| 1.9 | Renewable Diesel - R20 - Bobtail Load | TxLED Diesel | |||||
| Flint Hills: Austin OPIS Contract Low | $2.1248 | 415,000 | |||||
| 1.10 | Renewable Diesel - R20 -Transport Load | TxLED Diesel | |||||
| Flint Hills: Austin OPIS Contract Low | $2.1248 | 2,500,000 | |||||
| SUBTOTAL FOR CATEGORY 1 with Option 1 (Renewable Diesel) = | |||||||
| Option 2 (Biodiesel): The City intends to purchase either Biodiesel or Renewable Diesel. | |||||||
| 1.11 | Low Cloud Point B20 Biodiesel - Bobtail Load | Dallas Metro OPIS Gross SME Bio Diesel Average | $3.5945 | 415,000 | |||
| 1.12 | Low Cloud Point B20 Biodiesel - Transport Load | Dallas Metro OPIS Gross SME Bio Diesel Average | $3.4394 | 2,500,000 | |||
| SUBTOTAL FOR CATEGORY 1 with Option 2 (Biodiesel) = |
CATEGORY 2 - Alternative Energy/Fuel Blend Trial The City estimates the annual value of trial and evaluation fuel usage to be approximately $280,000. This estimate is provided solely for planning and pricing purposes and may increase or decrease based on operational needs, availability of alternative fuels, and testing requirements. The City reserves the right to adjust actual usage upward or downward from this estimate.
SUBTOTAL FOR CATEGORY 2 = $280,000.00
CATEGORY 3 - DIESEL EXHAUST FLUID (DEF)
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 3.1 | Diesel Exhaust Fluid - 2.5 Gallon Container | GALLON | 500 | ||
| 3.2 | Diesel Exhaust Fluid - 55 Gallon Container | GALLON | 220 | ||
| 3.3 | Diesel Exhaust Fluid - 275 Gallon Container | GALLON | 550 | ||
| 3.5 | Diesel Exhaust Fluid - 330 Gallon Container | GALLON | 660 | ||
| 3.5 | Diesel Exhaust Fluid (Bulk Delivery - 500 Gallons or More) | GALLON | 78,000 | ||
| SUBTOTAL FOR CATEGORY 3 = |
CATEGORY 4 - TRANSPORTATION AND DELIVERY RELATED SERVICES
The prices in this category shall be a flat rate to be added per delivery as applicable for each delivery type.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 4.1 | Flat Fee for "Code Red" Delivery | EACH | 5 | ||
| 4.2 | Flat Fee for Dry-Run (Dry-Run Fee) | EACH | 5 | ||
| 4.3 | Flat Fee for Pump Out Services - Bobtail Load (Per Fuel Pick Up) | EACH | 10 | ||
| 4.4 | Flat Fee for Pump Out Services - Transport Load (Per Fuel Pick Up) | EACH | 5 | ||
| 4.5 | Flat Fee for Drop Services - Bobtail Load (Per Fuel Drop) | EACH | 10 | ||
| 4.6 | Flat Fee for Drop Services - Transport Load (Per Fuel Drop) | EACH | 5 | ||
| SUBTOTAL FOR CATEGORY 4 = |
| TOTAL EXTENDED PRICE (CATEGORY 1 with Option 1 + CATEGORY 2 + CATEGORY 3 + CATEGORY 4) |
| TOTAL EXTENDED PRICE (CATEGORY 1 with Option 2 + CATEGORY 2 + CATEGORY 3+CATEGORY 4) |
| CATEGORY 5 - OTHER SERVICES | ||
| ITEM NO. | ITEM DESCRIPTION | PRICE |
| 5.1 | Secondary Product Testing as required in Scope of Work | At Cost - No Additional Markup |
DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED
| COMPANY NAME: |
| E-MAIL ADDRESS: |
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