26-017 copy paper

The Houston County School District in Georgia is soliciting competitive bids for copy paper supplies through Invitation to Bid (ITB) 26-017. The procurement seeks white copy paper in 8.5" x 11" format with a 92 brightness rating, packaged at 500 sheets per ream in cases of 10 reams. The total procurement consists of 840 cases per delivery with six scheduled deliveries approximately monthly from February 15, 2026 through July 15, 2026, for a total of 5,040 cases. Acceptable paper brands are limited to Econosource, Fascopy, Xerox, and Boise, with explicit exclusions for Comet, Whitebox, Natural Choice, Scholastic, and E-Copy Global brands. Paper must meet xerographic quality standards and be delivered in high-quality, sturdy, properly sealed packaging with clearly labeled brand identification, with cases glued and shrink-wrapped on extra-strength pallets to prevent shifting during shipment. Evaluation criteria include price, delivery date, and additional fees for credit card payments. All bids must be submitted on USB flash drive in Excel format accompanied by hardcopy documentation, including Attachments A through D (Certification Letter, Certificate Regarding Debarment/Suspension/Ineligibility, Non-Collusion Affidavit, and References with minimum three references preferably from Georgia school systems). Written questions must be submitted by December 10, 2025, with samples required and bids due December 18, 2025 at 2:00 PM EST to Wendy Northrip at the Purchasing Department, 200 Jerry Barker Drive, Warner Robins, Georgia 31088. Award will be made within sixty days of bid opening, with contract pricing remaining firm for the duration of the contract period and a six-month price guarantee requested.

The Houston County School District has not designated set-asides for disadvantaged enterprises or restricted the types of organizations that may respond; however, all bidders must provide certifications regarding debarment, suspension, and ineligibility status, along with references demonstrating prior experience. No incumbent vendors or current contractors are explicitly identified in the procurement documents, though prior award history from the district's Bid 26-018 indicates that vendors such as Pyramid, School Specialty, and Quill have received awards for related office and classroom supplies. The district is exempt from state sales tax and federal excise tax, and all fees including packing, services, and transportation to the delivery location must be included in the bid price on an FOB Destination basis. No quantities are guaranteed by the school district, and the district reserves the right to award to one or more vendors or reject all bids if deemed in its best interest. Estimated procurement value is not explicitly stated; however, based on the volume of 5,040 cases over the contract period, the total award value will depend on unit pricing submitted by responsive bidders.