NIGP 60040: Copy Machines, Coated or Treated Paper Type, Including Parts and Accessories

NIGP 60040 Copy Machines, Coated or Treated Paper Type, Including Parts and Accessories is an Item code that covers photocopiers and copier-adjacent equipment—primarily machines capable of printing on standard office paper stock—along with spare parts and accessories for those devices. State and local governments procure copy machines and related equipment through both direct agency purchases and cooperative purchasing vehicles. Recent solicitations show demand driven by facilities operations, administrative support, and business-office functions across multiple jurisdiction types.

Region 7 Purchasing Cooperative and Sourcewell, a Minnesota local government cooperative, have posted recent opportunities for copy and imaging equipment. Region 7's CM2628 catalog discount bid, posted August 24, 2026 with a September 29, 2026 response date, targets an estimated $9.378 million in expenditures and will establish a two-year term running October 15, 2026 through October 15, 2028; evaluation emphasizes competitive pricing, discount percentages, net payment terms, and commercial flexibility rather than technical specifications. Activity under this code comes from school districts, counties, cities, and special-purpose districts accessing cooperative contracts, with Sourcewell serving as a vehicle for multi-state and multi-entity purchasing. Geographic spread includes Minnesota and participating entities across the Pacific Northwest (Washington state counties including Franklin, Grant, Grays Harbor, Chelan, and Yakima) and broader North American participation. Vendors must be prepared to meet cooperative purchasing submission requirements, including electronic portal submission and compliance with standard terms and conditions specific to each cooperative's framework.