NIGP 60038: Copy Machines, Bond (Plain) Paper Type Including Parts and Accessories

NIGP 60038 Copy Machines, Bond (Plain) Paper Type Including Parts and Accessories is an Item code covering lease and full-service support of multifunction copier and digital production equipment that state and local governments deploy across administrative, judicial, law enforcement, and public-facing facilities. Recent state and local solicitations frame the work as integrated fleet management—equipment supply, installation, network integration with existing print-management and authentication systems, routine and emergency maintenance, training, data sanitization, and per-copy or per-lease pricing. The issuing bodies span county governments, municipal procurement offices, and cooperative purchasing intermediaries acting on behalf of multi-jurisdiction consortia. Denton County in Texas and the City of Phoenix in Arizona have posted RFPs for multifunction copier fleets and high-volume digital color production presses, respectively; Orange County, California's Sheriff-Coroner Department has opened pre-qualification for detention facility security electronics and detention equipment services (a related but distinct scope); and Sourcewell, a Minnesota local government unit cooperative, is fielding an RFP for law enforcement equipment on behalf of its participating entities across Washington state and broader regions, demonstrating the use of cooperative purchasing vehicles to aggregate demand.

Geographic activity spans Texas, Arizona, California, Minnesota, and Washington. Denton County's RFP 26-2902, posted May 22, 2026 with proposals due June 18, 2026, solicits lease and full-service support for approximately 197 multifunction devices across county administrative buildings, courthouses, detention facilities, and satellite offices, with firm fixed-price per-copy pricing covering 7.5 million annual black-and-white copies and 1.1 million color copies, a four-business-hour standard service response time, and integration with PrinterLogic, Microsoft Active Directory, and Tyler Odyssey case-management software. The City of Phoenix's RFP 260158, posted March 12, 2026, sought a five-year lease of one high-volume digital color production press with an effective date around June 15, 2026. Evaluation criteria across these opportunities weight price, technical specifications, service-level agreements, and proposer qualifications; insurance requirements (general liability, cyber liability, workers' compensation) and cybersecurity compliance (HIPAA, DOD 5220.22-M data sanitization) are standard.