UNSPSC 45121514: Photocopier cameras

UNSPSC 45121514 Photocopier cameras, a Commodity code, describes standalone copier equipment and multifunction devices (print, copy, scan) that state and local governments procure as capital or lease-and-service solutions. Recent solicitations show state and local buyers purchasing both standalone Canon copiers and integrated multifunction copier fleets with full technical support, maintenance, and managed-service components. The work spans simple equipment-only buys to comprehensive fleet management contracts that bundle hardware, installation, network integration, supplies, maintenance, and cybersecurity compliance. Issuing bodies include city and county purchasing offices, regional cooperative purchasing vehicles, and state-level cooperative procurement entities. Region 7 Purchasing Cooperative (serving education and municipal entities across multiple states) and Denton County appear as substantive recent buyers.

Recent activity concentrates in Texas and the District of Columbia. Denton County issued RFP 26-2902 on May 22, 2026 for a countywide multifunction copier fleet covering approximately 197 devices across administrative, court, detention, and public-facing facilities, with proposals due June 18, 2026; the contract is a firm fixed-price, per-copy model over 60 months with integrated print management, authentication, and case-management software, pricing weighted at 40 percent in evaluation. Region 7 Purchasing Cooperative released an invitation for catalog discount bid (CM2628) on August 24, 2026 for copy machines with estimated total expenditures of $9,378,324 and a two-year contract term from October 15, 2026 through October 15, 2028, with proposals due September 29, 2026 at 1:30 p.m. The District of Columbia posted two separate Canon copier solicitations in August and September 2026 (DOC842093, August 18 deadline; DOC845392, September 8 deadline) with minimal scope detail in available materials. Sourcewell, a Minnesota cooperative procurement entity, issued RFP 061626 on May 12, 2026 seeking law enforcement equipment; while tagged under this code, the solicitation does not describe copier-specific requirements.