UNSPSC 44101501: Photocopiers

UNSPSC 44101501 Photocopiers is a Commodity code covering the lease, procurement, and full-service support of multifunction imaging devices — primarily copy, print, and scan equipment — deployed across state and local government administrative, operational, and public-facing facilities. State and local governments under this code procure not just hardware but complete managed services including installation, network integration, maintenance, technical support, supply management (toner, consumables), and data sanitization. Counties, cities, and cooperative purchasing vehicles (regional and statewide) are the primary issuing bodies; counties in particular solicit for fleet-wide standardization across multiple departments and satellite locations.

Denton County, Texas issued RFP 26-2902 on May 22, 2026, seeking sealed proposals for lease and full-service support of approximately 197 multifunction devices across administrative buildings, courthouses, detention facilities, and healthcare departments throughout Denton County and five satellite locations, with proposals due June 18, 2026. The County anticipates 7.5 million black-and-white and 1.1 million color copies annually, requires firm fixed-price per-copy pricing over 60 months with four-hour standard and two-hour critical service response times, and mandates integration with PrinterLogic, Microsoft Active Directory, and Tyler Odyssey court management systems. Evaluation weights price at 40 percent, technical approach and equipment at 25 percent, service and SLAs at 20 percent, and proposer qualifications at 15 percent. The City of Phoenix, Arizona issued RFP 260158 in March 2026 for a five-year lease of one high-volume digital color production press with an effective date of June 15, 2026. A Sourcewell (Minnesota local government unit and service cooperative) RFP 061626 posted May 12, 2026 with a June 16 deadline sought law enforcement equipment proposals for participating entities across multiple states, though the solicitation materials provided do not clarify whether photocopiers were within scope.