Spangdahlem Total Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HQC01026QE016
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Rhineland-Palatinate Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency seeks comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany, with proposals due August 5, 2026 at 4:00 PM. This is an unrestricted acquisition under simplified acquisition procedures.
Place of performance is Rhineland-Palatinate, Germany. The contractor must deliver three maintenance categories: Preventive Maintenance (PM) with regularly scheduled inspections, filter replacements, and certifications on structured intervals; Unscheduled Maintenance (UM) with firm-fixed-price estimates due within 14 days and work completed within 45 days of approval; and Emergency Maintenance (EM) requiring a 24/7 hotline, on-site response within 3 hours, and authorization to execute repairs immediately to prevent loss of life, safety hazards, or major product spoilage.
All work must be managed and logged in DeCA's secure Service Order Management System (SOMS); undocumented work is non-performance and will not be paid. The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item to specification, and update inventory quarterly. All work must comply with commercial standards, U.S. military regulations, German law, and EU Directive 2019/771, which mandates a strict 2-year legal warranty on all supplies and installations. The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70 percent of contract workload with internal staff. The NAICS code is 238990, All Other Specialty Trade Contractors, and the PSC is Z1JZ, Maintenance of Miscellaneous Buildings.
Pricing is firm fixed price for PM, UM, and emergency repairs up to EUR 3,000, and repair by replacement up to EUR 10,000. The current inventory spans 206 pieces of equipment purchased between 2012 and 2024, with PM intervals ranging from 2 to 45 weeks. Amendments 1, 2, 3, and 4 (most recently July 29, 2026) extended the deadline, added site visit dates and Q&A responses, and changed CLINs 0004, 1004, and 2004 from firm fixed price to not priced at time of need.
Notice text
5 versions
Update #5 · Latest ·
Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced.
Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).
Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).
Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Update #4 ·
Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).
Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).
Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Update #3 ·
Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).
Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Update #2 ·
Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information.
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Update #1 ·
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Files
Show all 18
Notice history
| Notice | Type | Posted |
|---|---|---|
| Spangdahlem Total Maintenance | Award Notice | |
| This notice | Solicitation | |
| Spangdahlem Total Maintenance | Pre-Solicitation |
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