Spangdahlem Total Maintenance

Pre-Solicitation Notice (Synopses):

(1)Point of contact.

Contract Specialist, Nicholas Ruppert, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Nicholas.Ruppert@deca.mil

Contracting Officer, Daniel Ellis, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Daniel.Ellis@deca.mil

(2) Set-asides. Not Applicable.

(3) Codes for services or supplies. Select the appropriate code(s) (i.e., product service code (PSC) and/or North American Industry Classification System (NAICS) code) to identify services or supplies to be procured.

PSC/FSC: Z1JZ – Maintenance of Miscellaneous Buildings

NAICS: 238990 – All Other Specialty Trade Contractors

(4) Description.

(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.

The contractor must deliver three main categories of maintenance:

• Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
• Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
• Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.

Systems & Compliance

• SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
• Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
• German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
• Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

(ii) Procedured: Simplified.

Anticipated Award Date: 3 August 2026

(iii) World Trade Organization Government Procurement Agreement (WTO GPA) Items: Not Applicable but this yearly acquisition strategy and WTO posting notice previously provided by Notice ID DECAWTO2026.

(iv) Technical Data: Draft requirements are provided.

(v) Equitable adjustments: Not Applicable.

(vi) All responsible sources may submit a quotation upon issuance of the solicitation will be considered by DeCA.

(vii) Noncompetitive Contract Actions: Not Applicable.

(viii) Qualification Requirement: See draft requirements for detailed contractor and personnel qualification requirements.