Integrated Logistics Management System (ILMS)

Attached is the initial set of contractor questions for the ILMS recompete acquisition (Contractor Questions and Answers -- Set 1.xlsx).  The attached set of questions includes the Government's responses.  The list includes questions that were submitted by companies following the posting of a draft solicitation on SAM.gov in July 2021, as well as questions that were submitted by companies following the virtual pre-solicitation event held in November 2021.  The attached set does not include all questions submitted by companies, only those for which the Government is currently able to respond.  Some of the questions are still being investigated, with responses to those questions to be provided in subsequent sets of questions/responses to be posted on SAM.gov.  Also attached is an Interested Parties List (Interested Parties List.pdf).  The companies included in the list are those that agreed to make their company information available to other prospective offerors.

02/03/2022 Notice: The Department of State intends to hold a second virtual pre-solicitation industry event. The event will be live, hosted on WebEx. The event is scheduled for February 23, 2022, starting at 9:00am Eastern. See the attached notice for additional details and registration instructions. 

02/25/2022 Notice: Thank you to all who attended our pre-solicitation event earlier this week! Posted are the slides from the event. Additionally, an updated list of interested parties has been provided. 

Attached is the initial set of contractor questions for the ILMS recompete acquisition (Contractor Questions and Answers -- Set 1.xlsx).  The attached set of questions includes the Government's responses.  The list includes questions that were submitted by companies following the posting of a draft solicitation on SAM.gov in July 2021, as well as questions that were submitted by companies following the virtual pre-solicitation event held in November 2021.  The attached set does not include all questions submitted by companies, only those for which the Government is currently able to respond.  Some of the questions are still being investigated, with responses to those questions to be provided in subsequent sets of questions/responses to be posted on SAM.gov.  Also attached is an Interested Parties List (Interested Parties List.pdf).  The companies included in the list are those that agreed to make their company information available to other prospective offerors.

02/03/2022 Notice: The Department of State intends to hold a second virtual pre-solicitation industry event. The event will be live, hosted on WebEx. The event is scheduled for February 23, 2022, starting at 9:00am Eastern. See the attached notice for additional details and registration instructions. 

Attached is the initial set of contractor questions for the ILMS recompete acquisition (Contractor Questions and Answers -- Set 1.xlsx).  The attached set of questions includes the Government's responses.  The list includes questions that were submitted by companies following the posting of a draft solicitation on SAM.gov in July 2021, as well as questions that were submitted by companies following the virtual pre-solicitation event held in November 2021.  The attached set does not include all questions submitted by companies, only those for which the Government is currently able to respond.  Some of the questions are still being investigated, with responses to those questions to be provided in subsequent sets of questions/responses to be posted on SAM.gov.  Also attached is an Interested Parties List (Interested Parties List.pdf).  The companies included in the list are those that agreed to make their company information available to other prospective offerors.

Interested vendors are notified that the Virtual Pre-Solicitation Event for the ILMS procurement has been posted online and is now available for viewing.  The event is a pre-recorded event that has been posted online as two separate videos. The two presentation videos can be accessed at the following website link:

https://www.state.gov/pre-solicitation-events/

The videos will be available for viewing through November 2, 2021

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12/07/2021 Update: The purpose of this update is to inform the vendor community of the following:

• The Department of State intends to post Questions & Answers received related to both the draft RFP and pre-solicitation event later this month. 
• The issuance of the RFP has been delayed. It is anticipated to be issued in calendar year 2022. 
• The Department of State anticipates holding a second pre-solicitation event in February 2022. This event will be an interactive event with the vendor community.

Please keep an eye on SAM.gov for the posting of the Questions & Answers, and future procurement updates. Thank you.
 

Interested vendors are notified that the Virtual Pre-Solicitation Event for the ILMS procurement has been posted online and is now available for viewing.  The event is a pre-recorded event that has been posted online as two separate videos. The two presentation videos can be accessed at the following website link:

https://www.state.gov/pre-solicitation-events/

The videos will be available for viewing through November 2, 2021

Please note that this is a DRAFT Request for Proposal (RFP) for information purposes only, and does not constitute an invitation for bids, a request for proposals, a solicitation, a request for quotes, or an indication the US Government will contract for services and items contained in this notice. The Government does not reimburse respondents for any costs associated with this Draft RFP release.

Request for Proposal 19AQMM21R0135, Integrated Logistics Management System (ILMS), is herein issued in draft form.  This issuance is for information purposes only.

Executive Summary

This Executive Summary provides a synopsis of important and relevant features of this solicitation. If conflict exists between this summary and the provisions of the solicitation, the provisions of the solicitation govern. Please retrieve all documents from http://www.SAM.gov/.

The Department of State intends to issue Request for Proposal (RFP) 19AQMM21R0135 for the Integrated Logistics Management System (ILMS), the Department’s enterprise supply chain management program. Using a suite of integrated technologies, ILMS supports the requisition, procurement, warehousing, transportation, receipt, and tracking of goods and services, domestically and overseas. Similarly, ILMS supports the processing and management of federal assistance, fleet management, as well as diplomatic pouch and mail (DPM) service. In addition, ILMS provides service management, allowing ILMS users to request Department-wide services, and facilitates the fulfillment of these services. ILMS advances the Department’s mission by getting the right resources to the right place at the right time.

This solicitation will result in a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract as defined in FAR 16.504 for non-commercial items. The Government shall evaluate one proposal from each offeror.  The IDIQ Contract may utilize the multiple types of contracts (e.g. Firm Fixed Price, Time and Materials, etc.).  The contract will be awarded for a base period of one (1) year with nine (9) one year options, to be exercised at the Government's discretion based upon the needs of the Government and continued successful performance of contractor. The NAICS code and size standard used for the ILMS solicitation is 541511 and the size standard is $30M.

There will be a formal source selection with full and open competition, on a Best Value/Trade-off basis.

Offerors must be able to demonstrate the existence of a current U.S. facility clearance to the TOP SECRET level IAW DoDD 5220.22, National Industrial Security Program Operating Manual. This TOP SECRET level clearance may also apply to affiliates, team members, and subcontractors if they have access to classified information or areas.

Pre-Solicitation Event

The Department intends to post online a virtual pre-solicitation event. The event will be pre-recorded, and available to interested parties. The posting is tentatively scheduled for August 2, 2021. Those interested in viewing the pre-solicitation event are required to submit a request to blackce@state.gov, with a copy to hilldk@state.gov, no later than 1pm Eastern on July 28, 2021.

Industry Questions and Feedback

Questions requesting clarification to the solicitation must be submitted in writing via email only, and addressed to blackce@state.gov, with a copy to hilldk@state.gov. The deadline for submission of questions is July 20, 2021 at 1:00pm Eastern. Questions shall be formatted in accordance with applicable draft solicitation instructions for formatting of offeror questions and shall be submitted as a fully searchable Word document. Questions submitted after the deadline may or may not be answered by the Government. At the Government's discretion, questions and answers will be provided to all potential offerors via the Pre-Solicitation Event.

In addition to questions, the Department welcomes feedback from Industry on the posted Draft RFP package. One specific area in which the Department requests input is related to the RFP identified labor categories (see Attachment 6). If you believe that additional labor categories should be considered by the Government, please identify the labor categories and include a proposed personnel description and listing of experience and qualifications in your response.

Questions and feedback should clearly identify the relevant RFP section reference associated with the item.

Tentative Schedule of Events

• July 20, 2021: Draft RFP Response Questions due
• August 02, 2021 (estimated): Pre-Solicitation Event (virtual)
• September 2021 (estimated): RFP release