Attachment 2 - ILMS Systems (Module Inventory).xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- Integrated Logistics Management System (ILMS) Federal contract opportunity
- Solicitation number
- 19AQMM21R0135
About this file
This draft request for proposal concerns the Department of State's Integrated Logistics Management System. The Department intends to issue an indefinite delivery, indefinite quantity contract with a base period of one year and nine one-year options to support its enterprise supply chain management program through a suite of integrated technologies. The incumbent contractor must demonstrate a TOP SECRET facility clearance. The pre-solicitation event will be posted online in August and questions are due by July 20. The RFP is estimated for release in September 2021. Offerors must propose labor categories aligned with the draft Attachment 6.
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Tab 1 (Size Definitions)
| Size | Definition | Size Score |
| X-Small | Mission critical or non mission critical module, unique sill sets may or may be required, between 0 and 1 total external and internal interfaces, between 30 and 900 users | .8 average |
| Small | Mission critical or non mission critical module, unique sill sets may or may be required, between 1 and 5 total external and internal interfaces, between 150 and 3500 users | 2.7 average |
| Medium | Mission critical or non mission critical module with unique skill sets required, between 2 and 6 total external and internal interfaces, between 150 and 5000 users | 4.2 average |
| Large | Mission critical module with unique skill set required, between 3 and 8 total external and internal interfaces, between 400 and 30,000 users | 6.2 average |
| X-Large | Mission critical module with unique skill set required, 10 or more total external and internal interfaces, 30,000 or more users | 8 average |
Tab 2 (Module Inventory)
| System | Product/Service Grouping | Module/Integration | Description | Primary Supporting Technologies | Size |
| DS Supply Chain | DS Supply Chain | CMMS Integration | Two-way integration between DS Maximo system and ILMS Asset Management that allows annual inventory to be conducted in ILMS Asset Management as the system of record. | PeopleSoft 9.2 | Small |
| DS Supply Chain | DS Supply Chain | CPME Schedule Board | ServiceNow module that assigns individual couriers to scheduled trips and tracks passport / visa information for all couriers. | ServiceNow | Small |
| DS Supply Chain | DS Supply Chain | CPME Mobile App | iOS Mobile App that tracks chain of custody for classified pouches by allowing DS Couriers to sign-for / sign-over classified pouch shipments in the field. It also capture hours worked and various trip expenses for submission of trip reports. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Medium |
| DS Supply Chain | DS Supply Chain | Diplomatic Security Planning Structure (DSPS) | DS plans and executes over 120 programs and activities in support of the DS mission. EX/MGT/PPD established the DSPS in FY2010 in an effort to standardize and integrate processes to assist in improved planning and decision-making for the Bureau. DSPS complements the Bureau’s mission and strategic goals by enhancing communication between Program Managers and Senior Leadership to promote accountability and improve alignment to the DS Mission. | X-Small | |
| DS Supply Chain | DS Supply Chain | Marine Corps Embassy Security Guard (MCESG) Warehous Management System (WMS) | MCSEG uses shared WMS functionality developed for MCESG Headquarters warehouse personnel and Detachment personnel. WMS functions include Receive, Replenish, Returns and Transfers, Manage, and Report. | PeopleSoft 9.2 | Small |
| DS Supply Chain | DS Supply Chain | Special Program for Embassy Augmentation and Response (SPEAR) | The SPEAR procures and delivers equipment, training, and support to high-threat Posts to increase the capabilities and readiness of partner nations to effectively respond to security incidents against U.S. diplomatic facilities. Unlike other Antiterrorism Assistance (ATA) programs supported through Foreign Assistance funding, SPEAR is supported through Worldwide Security Protection funds. As part of the program, SPEAR is responsible for the transfer and loaning of equipment to partner nations – from classroom materials, to high-value asset items including ballistic plates, helmets and vests. | X-Small | |
| ILMS | Cross Functional | ILMS Portal | The ILMS Portal is the landing page for all ILMS users to access the various ILMS modules according to their security profile. | PeopleSoft 9.2 | Large |
| ILMS | Cross Functional | ILMS GO Browser | In order to provide access to ILMS in a secure, remote environment, ILMS modules are made available through DOS's Go Browser. | Microsoft Go Browser | Large |
| ILMS | Mobile | Medical Expendables (MedEx) | iOS Mobile App that allows overseas Health Units to dispense medicine and supplies to patients while updating inventory levels. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small |
| ILMS | Mobile | Asset Management | iOS Mobile App that allows property clerks to conduct annual inventories, residential check-in/check-out invetories, and perform asset management functions like location transfers in real time using iPhone camera functionality or manual input. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Medium |
| ILMS | Mobile | eSignature | iOS Mobile app that enables users to capture electronic signatures for property transfer forms (DS-584) | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | X-Small |
| ILMS | Mobile | Driver | iOS Mobile App that integrates trip tickets from FMIS for drivers to capture trip start/end time and starting/ending odometer readings for individual trips so customers can be billed accordingly. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small/Medium |
| ILMS | Mobile | Loanable Propety | iOS Mobile App that allows users to issue and return loans for items such as cell phones and laptops to individual users. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small |
| ILMS | Mobile | Expendables | iOS Mobile App that allows overseas expendable supplies clerk to pick, issue, and deliver orders to customers while updating inventory levels and capturing customer signature for receipt. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small |
| ILMS | Mobile | Armored Vehicle (AV) Maintenance | iOS Mobile App that allows DS technicians to updated and complete AV work orders by entering parts and labor information which integrates to the work order in FMIS. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small |
| ILMS | Mobile | Armored Vehilce (AV) Inspections | iOS Mobile App that allows DS technicians to perform inspections and record results for armored vehicles being prepped at contractor sites. | See Technical Functions, Hardware, and Languages section in RFP for mobile Apps | Small |
| ILMS | Cross Functional | Status Tracking | Status Tracking enables users to search, view, and track the status of requests from the initial creation of a procurement request to the arrival of an item at the post. | Microsoft .Net | Large |
| ILMS | Requisitioning & Purchasing | eFiling | eFiling provides users with an electronic filing solution that allows procurement staff to manage their required solicitation and award documents electronically in a centralized location. Procure-to-pay modules such as Ariba and eInvoicing automatically generate documents (solicitation documents, awards, receiving reports, invoices, etc.), which are then stored in efiling at the appropriate point in the procure-to-pay process. Procurement staff can also uplate external documents into the appropriate eFile. | PeopleSoft 9.2, OpenText/Brava, Wordsmith | Large |
| ILMS | Requisitioning & Purchasing | eInvoicing | eInvoicing allows voucher processors to route and approve invoice vouchers electronically. Invoices are either entred by Intake personnel or electronically submitted by vendors thtrough the myILMS Vendor Portal. Voucher processors use eInvoicing to validate the fiscal data and whether the goods or services have been received and prepare the voucher package for approval and certification by the Certifying Officer. | PeopleSoft 9.2 | Large |
| ILMS | Requisitioning & Purchasing | myILMS Vendor Portal | Vendors can submit invoices for payment and check on the status of their payment electronically using the myILMS Venfor Portal. This portal also supports the recipient invoice submittal and payment status processing for federal acquuisitions. | ServiceNow | Small |
| ILMS | Motor Vehicles | Fleet Management Information System (FMIS) | FMIS allow Posts to manage their fleet operations including fulfilling trip requests, tracking fuel usage, maintaining vehicles, and maintaining driver records. | Chevin Fleetwave | Large |
| ILMS | Motor Vehicles | Motor Pool Trip Request | Motor Pool Trip Request allows post users to request a motor pool vehicle trip for a specified to/from location, date, and time. Trip requests integrate with FMIS for fulfillment. | ServiceNow, PeopleSoft 9.2 | Small |
| ILMS | Motor Vehicles | Motor Vehicles (Asset Management) | Version of Asset Management used by Overseas Fleet office and Motor Pool Superviors to add/dispose vehicles, request new vehicles, and certify annual fleet usage statistics (e.g., fuel usage, fuel cost, miles driven, maintenace costs, etc.) for federal reporting. | PeopleSoft 9.2 | Medium |
| ILMS | Property & Warehouse | Asset Management | Asset management enables users to manage and inventory property. ILMS creates assets for all procurements above the asset dollar threshold automatically and property managers manage the disposition of assets throughout the assets’ life. In addition, ILMS furnishes reporting capabilities, enabling management to observe post operations and analyze ways posts can improve order cycle time, tracking, and internal business processes for optimal efficiency. | PeopleSoft 9.2, Alteris | Large |
| ILMS | Property & Warehouse | INL End Use Monitoring (EUM) | Asset Management module to manage INL Property donated to host governments, including conducting on-going inspections of the property, and robust reporting capabilities. | PeopleSoft 9.2 | Small |
| ILMS | Property & Warehouse | Excess Property | Sub-module of Asset Management that allows Domestic Accountable Property Officers to flag assets for excess, publishes assets in a catalog for possible reutilization, and helps coordinate transportation scheduling with GSA for disposal. | PeopleSoft 9.2 | X-Small |
| ILMS | Property & Warehouse | Expendables | DOS uses Expendables to manage its expendable supplies. Customers can request expendable supplies using a catalog and expendables supply clerks approve, pick, and deliver requested expendables items systematically. ILMS assists with inventory replenishment when supplies get low and produces helpful reports, including International Cooperative Administrative Support Services (ICASS) billing reports. | PeopleSoft 9.2 | Medium |
| ILMS | Property & Warehouse | Final Receipt | Final Receipt enables customers to mark goods and services as received and generate the required DS-127 receiving report. | PeopleSoft 9.2 | Medium |
| ILMS | Property & Warehouse | Inventory Optimization | Sub-module of Asset Management that recommends residential furniture order quantities to optimize inventory levels based upon the current age of assets, when residences are being vacated, current stock levels, order frquency, and estimated lead times. | PeopleSoft 9.2 | X-Small |
| ILMS | Property & Warehouse | IT Asset Management (ITAM) | ITAM helps IMOs manage assets connected to their networks. ITAM leverages Altiris agents to collect data on connected assets. If Altiris scan data matches a serial number in AM, the AM record is updated and Altiris specific data (e.g., Model, hard drive size, etc.) The asset will also count as inventoried eliminating the need for a physical scan during annual inventory. The ITAM dashboard displays valuable information to mange the netowrk, including assets that have stopped reporting, assets that have chaged IP addresses, assets overdue for replacement, etc. | PeopleSoft 9.2, Altiris | Medium |
| ILMS | Property & Warehouse | Loanable Property | Loanable property supplies a uniform way to track loan issuance and return of property and furnishes comprehensive reporting for non-accountable and accountable assets. | PeopleSoft 9.2 | Small |
| ILMS | Property & Warehouse | Medical Expendables (MedEx) | Similar to Expendables, DOS uses Medical Expendables to manage its expendable supplies. | PeopleSoft 9.2 | Small |
| ILMS | Property & Warehouse | Warehouse Management System (WMS) | WMS is an inventory and distribution tool that tracks the movement of goods from vendor receipt domestically to overseas fulfillment. | PeopleSoft 9.2 | Medium |
| ILMS | Purchase Card Management | Purchase Card Management and Reporting System (PMARS) | PMARS allows purchase holders, approving officials, and quality controllers to perform purchase card tasks, such as applying for a purchase card, requesting one-time or permanent threshold changes to an existing card or changes to merchant category code blocks, requesting authority for a one-time purchase, and tracking pending requests. | MicroSoft .Net | Small |
| ILMS | Requisitioning & Purchasing | Ariba Buyer | Ariba supports DOS's requisitioning process. DOS users use Ariba to request goods and services. Ariba also supports simplified acquisitions and complex contracting. Procurement staff use Ariba to perform numerous contracting actions such as purchase orders, purchase card orders, blanket purchase agreements (BPAs) and associated BPA calls, and indefinite delivery/indefinite quantity contracts and associated delivery orders/task orders. ILMS’s catalog functionality allows requestors to choose common items through vendor catalogs with pre-negotiated prices, streamlining the acquisition process. Financial personnel also use Ariba to apply fiscal information to the awards so the system can automatically check fund availability, then commit and obligate funds. Additionally, DOS uses Ariba Buyer to conduct automated purchase card reconcilliation. | Ariba On-Premise 9R2 migrating to Ariba On-Demand | X-Large |
| ILMS | Requisitioning & Purchasing | Ariba Contracts | Ariba Contracts augments the Ariba functionality, allowing procurement staff to track solicitation and contracting tasks and generate required documents per the terms of the solicitation/contracting actions. | Ariba Contracts | Small |
| ILMS | Requisitioning & Purchasing | Global Financial Management System (GFMS)/Regional Financial Management System (RFMS) Integration | Ariba and PeopleSoft financials integration with DOS's financial management systems to check funds availability, and commit and obgligate funds in real time, as well as exchange vendor and payment information. | Oracle SOA on Ariba/PeopleSoft side and WebMethods from the GFMS/RFMS which uses Momentum | Large |
| ILMS | Shipping, Pouch, & Mail | Courier Travel System (CTS) | CTS allows DPM personnel to manage and track courier travel, including the complex activity of scheduling. | PeopleSoft 9.2 | X-Small |
| ILMS | Shipping, Pouch, & Mail | Diplomatic Pouch and Mail (DPM) | DPM securely manages, tracks, and analyzes global classified pouch and mail services. DPM allows users to receive items and build diplomatic pouches, prepare and manage shipments, manage payments to service providers, capture receipt of pouches, prepare ICASS reports, and reconcile invoices. | PeopleSoft 9.2 | Large |
| ILMS | Shipping, Pouch, & Mail | Diplomatic Post Office (DPO) | DPO integrates with the United States Postal Service to track delivery of mail to recipients at overseas posts. | PeopleSoft 9.2 | Large |
| ILMS | Shipping, Pouch, & Mail | Mail Management System (MMS) | MMS tracks domestic mail between DOS annexes as well as main DOS and pouching facilities. | PeopleSoft 9.2 | Medium |
| ILMS | Shipping, Pouch, & Mail | Transportation | Transportaation facilitates the end-to-end process of moving personal effects for foreign service officers as they transition assignments. Regional dispatch agencies and post shipping offices use transportation to receive, book, and track the status of all personal effects and supply shipments managed by DOS. | PeopleSoft 9.2 | Large |
| ILMS | Shipping, Pouch, & Mail | Transportation Lite (Tlite) | Foreign service officers user Tlite to submit transportation requests to move their personal effects, and track the status of these moves. | PeopleSoft 9.2 | Small |
| myServices | myServices | myServices | myServices is DOS's service request management system. myServices captures, routes, and fulfills service requests originating from all embassy personnel including Department of State employees, employees of other foreign affairs agencies serving at overseas posts, and eligible family members. | ServiceNow | X-Large |
| myServices | myServices | Electronic Country Clearance (eCC) | eCC uses the myServices platform to allow DOS employees and contractors to request and receive approval to visit overseas Posts. | ServiceNow | Small |
| myServices | myServices | Permanent Change of Station Travel (PCS Portal) | The PCS Portal uses the myServices platform to allow Posts and foreign service staff to manage their travel arrangements and track their personal effects. | ServiceNow | Small/Medium (Module continues to grow) |
| myServices | myServices | Official Visits (OV) | Official Visits uses the myServices platform to plan and execute official visits to Posts world wide. | ServiceNow | X-Small |
| SAMS | Federal Assistance | State Assistance Management System (SAMS) Domestic | SAMS Domestic allows Bureaus to process domestic federal assistance acquisitions through the solicitation, award creation and approval, and post-award management and closeout phases. The primary difference between SAMS Domestic and SAMS Overseas is that SAMS Domestic provides a ServiceNow portal that allows recipients/bidders the ability to view federal assistance solicitations, submit proposals, monitor awards, and submit required status reports. | Ariba 9R2 - migrating to ServiceNow, ServiceNow | Medium |
| SAMS | Federal Assistance | State Assistance Management System (SAMS) Overseas | SAMS Overseas allows Posts to process overseas federal acquisitions through the solicitation, award creation and approval, and post-award management and closeout phases. | Ariba 9R2 - migrating to ServiceNow | Medium |
| ILMS | Analytics | Analytics Dashboards | ILMS dashboards provide metrics for users to monitor property, expendables, P2P, fleet, and shipping operations. | Microstrategy, powerBI, Tableau Desktop, SAS Office Analytics, SAS/Access to SAP HANA, SAS/Access to Oracle, SAS/Access to PCFF, SAS/OR | Large |
| ILMS | Analytics | Management Digests/Subscriptions | Subscriptions allow users to subscribe to receive certain management digests which summarize dashboard information through email on a regularly scheduled basis. | Microstrategy, powerBI, Tableau Desktop, SAS Office Analytics, SAS/Access to SAP HANA, SAS/Access to Oracle, SAS/Access to PCFF, SAS/OR | Small |
| ILMS | Analytics | SAMS Analytics | SAMS dashboards provide metrics for users to monitor federal assistance operations. | Microstrategy, powerBI, Tableau Desktop, SAS Office Analytics, SAS/Access to SAP HANA, SAS/Access to Oracle, SAS/Access to PCFF, SAS/OR | Small |
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