2026 Base Wide Flooring
Closed Solicitation Posted
- Solicitation number
- FA860126R0022
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238330 Flooring Contractors
- PSC
- S214 Housekeeping- Carpet Laying/Cleaning
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command at Wright-Patterson Air Force Base seeks award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity contract for base-wide flooring services, with proposals due August 10, 2026 at 1:00 PM EST. The procurement is a 100 percent Total Small Business Set-Aside, restricting competition to firms meeting the $19 million annual receipts size standard for NAICS 238330.
Place of performance is Wright-Patterson Air Force Base, Ohio. The contract covers purchase, installation, repair, and replacement of all flooring types including broadloom carpet, carpet tiles, resilient flooring (vinyl composition tile, luxury vinyl tile, sheet vinyl, rubber), porcelain tile, and associated base and trim materials, plus removal of existing flooring and asbestos abatement. The ordering period runs October 14, 2026 through October 13, 2027, with four additional one-year renewal periods through October 13, 2031, plus an optional six-month extension through April 13, 2032. Maximum order value is $1 million per single item or combination of items.
Offerors must demonstrate prior experience with minimum three flooring contracts within the last five years. Technical proposals (20-page maximum) must address nine subfactors: Quality Control Plan, Scheduling/Staffing Methodology, Equipment and Supplies, Storage and Supply Chain Management, Mandatory Carpet Ordering Requirements, Flooring and Carpet Samples, Response Times, Asbestos Removal capabilities, and Prior Experience. Carpet pricing must be sourced exclusively from Attachment 9 (USAF Carpet II Program Contact Directory) listing seven approved Tier I manufacturers; the standard ordering guide hyperlink is non-functional. All carpet products must meet CRI Green Label Plus certification. The contractor must staff an on-site certified representative available within 24 hours with 4-hour phone response, maintain a job-site foreman certified at C-II level minimum by the Certified Floor Covering Installers, and manage up to 15 concurrent delivery orders with just-in-time delivery capability.
Offerors must submit financial capability documentation including three years of audited or certified financial statements, sales backlog, 18-month sales forecast, cash flow schedule, bank statements, accounts payable/receivable aging, and line of credit documentation. Price proposals must use the Workload Estimate (Attachment 5) as the controlling bid sheet, submitted in both PDF and Excel formats with fully burdened hourly rates including overtime and shift premiums. Offers remain valid for 180 days. Award goes to the responsible offeror with an Acceptable technical rating and lowest Total Evaluated Price provided pricing is not unbalanced and is fair and reasonable. The Government reserves the right to conduct discussions or make no award. No funds are presently available; no award will be made until funding is secured.
Prevailing wage determinations apply per Davis-Bacon Act and Service Contract Act based on county location. The synopsitation is governed by the Revolutionary FAR Overhaul (RFO) 12.202 with R-DFARS class deviations. Three amendments have been issued: Amendment 001 (July 9) incorporating the SF 33 form, Amendment 002 (July 29) updating workload estimates and adding carpet pricing directory, and Amendment 003 (August 6) providing government responses to clarification questions and workload revisions. Contracting officers are Matthew S. Beeler and Matthew Bigelow at (385) 633-2402 or matthew.bigelow.1@us.af.mil.
Notice text
3 versions
Update #3 · Latest ·
Amendment 003 - Clarification of Questions through updates of the following attachments: Attachment 5 - Workload Estimate by Line Item v.3, Attachment 6 - Section L - Instructions To Offerors (Flooring 2026) 5 Aug 2026, and incorporation Attachment 10 - Official Government Responses to Clarification Questions.
Amendment 002 - Updating Attachment 5 - Workload Estimate by Line Item (08 July 2026) Open Version and Additional Attachments and Incorporating Attachment 9 - USAF Carpet II Program Contact Directory Carpet Pricing.
Carpet Pricing Instructions
-
Primary Source: All carpet pricing must be pulled directly from Attachment 9 (USAF Carpet II Program Contact Directory & Carpet Pricing).
-
Hyperlink Warning: The hyperlink contained within the standard USAF Carpet II Program Ordering Guide is currently non-functional and does not permit access to pricing. Offerors shall not rely on the external link and must utilize the attached document instead.
Amendment 001 - Incorporate the Full Solicitation FA860126R0022 0001 Form SF 33 into the attachments
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for commercial services, i.e., Base-Wide Flooring services (including purchase, installation, repair, and replacement) at Wright-Patterson Air Force Base (WPAFB), Ohio, as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) receives a rating of “Acceptable” on the Technical Capability evaluation factor (Attachment 7); and (3) submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.
The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA860126R0022
NAICS Code: 238330 (Flooring Contractors)
Small Business Size Standard: $19.0 Million
Set-Aside: Yes, Total Small Business Set-Aside (100% Set-Aside)
Synopsitation Closing Date: Proposals must be received not later than 1:00 PM EST, 10 August 2026
Submit electronic proposals via e-mail to: matthew.bigelow.1@us.af.mil and matthew.beeler@us.af.mil
Any correspondence sent via e-mail must contain the subject line “FA860126R0022, Base Wide Flooring IDIQ.” The entire proposal must be contained in a single e-mail or emails that do not exceed 15 megabytes (15MB) including attachments, if any. E-mails with compressed files (.zip or .exe) are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents. Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .docx, or .xlsx documents are sent. The email filter may delete any other form of attachments. If submitting PDF documents, do NOT submit any documents that are copied as images; they must enable textual search and copy functions.
Address questions regarding this synopsitation to:
Primary POC: Matthew Bigelow at (385) 633-2402 or via e-mail at matthew.bigelow.1@us.af.mil
Alternate POC: Matthew Scott Beeler at (937) 522-4531 or via e-mail at matthew.beeler@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, performance work statement, and wage determinations, are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and its implementing Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS) class deviations, as of 09 July 2026.
Update #2 ·
Amendment 002 - Updating Attachment 5 - Workload Estimate by Line Item (08 July 2026) Open Version and Additional Attachments and Incorporating Attachment 9 - USAF Carpet II Program Contact Directory Carpet Pricing.
Carpet Pricing Instructions
-
Primary Source: All carpet pricing must be pulled directly from Attachment 9 (USAF Carpet II Program Contact Directory & Carpet Pricing).
-
Hyperlink Warning: The hyperlink contained within the standard USAF Carpet II Program Ordering Guide is currently non-functional and does not permit access to pricing. Offerors shall not rely on the external link and must utilize the attached document instead.
Amendment 001 - Incorporate the Full Solicitation FA860126R0022 0001 Form SF 33 into the attachments
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for commercial services, i.e., Base-Wide Flooring services (including purchase, installation, repair, and replacement) at Wright-Patterson Air Force Base (WPAFB), Ohio, as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) receives a rating of “Acceptable” on the Technical Capability evaluation factor (Attachment 7); and (3) submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.
The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA860126R0022
NAICS Code: 238330 (Flooring Contractors)
Small Business Size Standard: $19.0 Million
Set-Aside: Yes, Total Small Business Set-Aside (100% Set-Aside)
Synopsitation Closing Date: Proposals must be received not later than 1:00 PM EST, 10 August 2026
Submit electronic proposals via e-mail to: matthew.bigelow.1@us.af.mil and matthew.beeler@us.af.mil
Any correspondence sent via e-mail must contain the subject line “FA860126R0022, Base Wide Flooring IDIQ.” The entire proposal must be contained in a single e-mail or emails that do not exceed 15 megabytes (15MB) including attachments, if any. E-mails with compressed files (.zip or .exe) are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents. Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .docx, or .xlsx documents are sent. The email filter may delete any other form of attachments. If submitting PDF documents, do NOT submit any documents that are copied as images; they must enable textual search and copy functions.
Address questions regarding this synopsitation to:
Primary POC: Matthew Bigelow at (385) 633-2402 or via e-mail at matthew.bigelow.1@us.af.mil
Alternate POC: Matthew Scott Beeler at (937) 522-4531 or via e-mail at matthew.beeler@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, performance work statement, and wage determinations, are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and its implementing Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS) class deviations, as of 09 July 2026.
Update #1 ·
Ammendment 001 - Incorporate the Full Solicitation FA860126R0022 0001 Form SF 33 into the attachments
This is a combined synopsis/solicitation (“synopsitation” hereafter), which is expected to result in award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for commercial services, i.e., Base-Wide Flooring services (including purchase, installation, repair, and replacement) at Wright-Patterson Air Force Base (WPAFB), Ohio, as described in the Statement of Work (Attachment 1). The synopsitation is prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) receives a rating of “Acceptable” on the Technical Capability evaluation factor (Attachment 7); and (3) submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.
The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.
Synopsitation Number: FA860126R0022
NAICS Code: 238330 (Flooring Contractors)
Small Business Size Standard: $19.0 Million
Set-Aside: Yes, Total Small Business Set-Aside (100% Set-Aside)
Synopsitation Closing Date: Proposals must be received not later than 1:00 PM EST, 10 August 2026
Submit electronic proposals via e-mail to: matthew.bigelow.1@us.af.mil and matthew.beeler@us.af.mil
Any correspondence sent via e-mail must contain the subject line “FA860126R0022, Base Wide Flooring IDIQ.” The entire proposal must be contained in a single e-mail or emails that do not exceed 15 megabytes (15MB) including attachments, if any. E-mails with compressed files (.zip or .exe) are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents. Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .docx, or .xlsx documents are sent. The email filter may delete any other form of attachments. If submitting PDF documents, do NOT submit any documents that are copied as images; they must enable textual search and copy functions.
Address questions regarding this synopsitation to:
Primary POC: Matthew Bigelow at (385) 633-2402 or via e-mail at matthew.bigelow.1@us.af.mil
Alternate POC: Matthew Scott Beeler at (937) 522-4531 or via e-mail at matthew.beeler@us.af.mil
A detailed description of the requirement including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, performance work statement, and wage determinations, are provided in the attached documents. Upon award, any provisions that were in the draft contract (including representations and certifications) will be removed from the award document.
The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and its implementing Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS) class deviations, as of 09 July 2026.
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