Facility 30011 - Facility Signage Update

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45323

Date: 2 November 2026

Title: Facility 30011 - Facility Signage Update

Request for Quote (RFQ) / Solicitation Number: FA860127Q0018

Quotes Due: 25 November 2026 at 4:00 PM EST

Contact Point(s): Chris Hall, Contract Specialist; christopher.hall.113@us.af.mil

Contact Point(s): Jessica Stamper, Contracting Officer; jessica.stamper.2@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number [FA860127Q0018] is issued as a [request for quote (RFQ)] for [Facility 30011 – Facility Signage Update].

This acquisition [is] set-aside for small business concerns under NAICS code [339950] with a small business size of [500employees]. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all. The Government will make award in accordance with the evaluation criteria stated in Section 1, Evaluation Criteria and Basis for Award. The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Evaluation Criteria and Basis for Award:

The Government intends to award one firm-fixed-price purchase order to the responsible quoter whose quotation is determined to be technically acceptable and offers the lowest evaluated total price.

Award will be made on a lowest-price technically acceptable (LPTA) basis. Technical acceptability and price are evaluated on a pass/fail basis; no tradeoff will be made between technical merit and price.

Technical Acceptability

A quotation will be determined technically acceptable when it demonstrates compliance with all material solicitation requirements, including the Statement of Work (SOW), CLIN/Pricing Schedule, and Project Finishes List/Cutsheets.

At a minimum, the quoter shall submit:

1. A completed pricing schedule with unit and extended prices for all CLINs;
2. A completed Required Information Sheet;
3. The proposed manufacturer and part number for each sign type;
4. Product literature and cutsheets sufficient to demonstrate compliance with the required sign dimensions, materials, finishes, colors, tactile characters, Braille, insert features, mounting method, and other requirements identified in the SOW and Project Finishes List;
5. For any proposed “or equal” product, documentation demonstrating that the product meets or exceeds all stated salient characteristics and technical requirements;
6. A statement confirming that quoted prices include all supervision, labor, materials, equipment, field verification, fabrication, delivery, removal and disposal of existing signs, patching, painting, mounting hardware, installation, cleanup, warranty, and all other work required by the solicitation;
7. A proposed completion date not later than 120 calendar days after contract award; and
8. A warranty statement consistent with the solicitation requirements.

Quotations that take exception to material solicitation requirements, fail to provide required information, or do not demonstrate compliance with the technical requirements may be determined technically unacceptable.

Price Evaluation

The Government will evaluate the total price by adding the extended prices for all CLINs. Quotations shall include pricing for every CLIN. The Government will evaluate prices for completeness, mathematical accuracy, and reasonableness.

The Government may evaluate quotations in order of lowest total evaluated price. If the lowest-priced quotation is determined technically acceptable and the price is determined fair and reasonable, no further quotations may be evaluated.

Basis for Award

Award will be made to the responsible quoter submitting the lowest-priced quotation that is determined technically acceptable and fair and reasonable.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all.

2. Requirement:

This requirement is for Facility Signage Update in accordance with the Statement of Work (SOW), See attached 

3. Delivery:

Supplies: The delivery is required within [120 days] after receipt of order (ARO) to Wright Patterson AFB, Ohio.

4. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

NOTE 2: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is the mandatory minimum requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil). Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record. You must verify the CMMC Level required for this award by checking the provisions and clauses within the solicitation.

5. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at christopher.hall.113@us.af.mil and Contracting Officer at jessica.stamper.2@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 25 November 2026 at 4:00 pm EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860127Q0018, Facility 30011 – Facility Signage Update” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

6. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

7. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

8. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

9. SAM Registration:

Offerors shall be registered in the System for Award Management (SAM) at the time of quotation submission and at the time of award. By submitting a quotation, the offeror represents that its SAM registration is active, current, complete, and accurate, including its legal business name, Unique Entity Identifier (UEI), Commercial and Government Entity (CAGE) code, and Electronic Funds Transfer (EFT) information, as applicable. The offeror shall maintain an active, current, complete, and accurate SAM registration throughout contract performance and through final payment. Failure to maintain the required SAM registration may render a quotation ineligible for award.

Failure to maintain an active, current, complete, and accurate SAM registration may result in the quotation being determined ineligible for award, regardless of whether the quotation is otherwise complete, timely submitted, or technically acceptable. Information to register on SAM can be found at the web site, SAM.gov.

List of Attachments:

1. Solicitation
2. Statement of Work
3. Clin Structure
4. Project Finishes List
5. Required Info Sheet