Appendix D - 01 31 20 PROJECT GENERAL REQUIREMENTS.pdf

SECTION 01 31 20 Page 1

Appendix D FA860126R0022

88 CIVIL ENGINEER GROUP WPAFB 01 31 20 (May 2022)

Preparing Activity: 88 CEG Superseding

WPAFB 01 31 20 (November 2021)

SECTION 01 31 20

PROJECT GENERAL REQUIREMENTS (WPAFB)

05/22

Use this section in all WPAFB construction contracts, except where USACE or other construction agent provides a different front-end specification to address the same requirements.

Where USACE or other construction agent uses a section other than this one, ensure requirements pertaining to Air Force processes are stated verbatim as shown in this section. Resolve any conflicts in coordination with the 88 CEG and construction agent project managers.

For contracts administered by the AFLCMC contracting officer and the 88th Civil Engineer Group, also use

Section 01 31 10, PROJECT MANAGEMENT AND

COORDINATION (WPAFB CONTRACTS ADMINISTERED BY USAF).

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

NOTE: Describe the project (such as facility or infrastructure to be constructed, altered, or removed; approximate square footage or other applicable units of measure; principal types of work involved; unusual requirements; etc) in sufficient detail to convey the general scope.

The contractor shall furnish all labor, equipment, and materials and perform all operations necessary to complete work indicated in the contract documents. The project is located at Wright-Patterson Air Force Base, Ohio. The work includes [ ] and incidental related work.

1.1.2 Contract Drawings

NOTE: Provide a schedule of drawings only when confirmed by the government project manager to be necessary to meet project-specific requirements.

Coordinate exact verbiage with the Contracting

SECTION 01 31 20 Page 2

Officer to avoid conflict with or duplication of information provided in other contract clauses.

[Drawings provided by the Contracting Officer as part of the contract document set accompany these specifications.][The following drawings accompany these specifications:]

[Sheet Number Sheet Title]

[Sheet Number Sheet Title]

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 51B Standard for Fire Prevention During

Welding, Cutting, and Other Hot Work

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

14 CFR 77.21 Department of Defense (DOD) airport imaginary surfaces

40 CFR 247 Comprehensive Procurement Guideline for

Products Containing Recovered Materials

U.S. ARMY CORPS OF ENGINEERS (USACE)

ERDC/ITL TR-12-6 A/E/C CAD Standard

U.S. FEDERAL AVIATION ADMINISTRATION (FAA)

FAA AC 70/7460-1 (2020; Rev M) Obstruction Marking and

Lighting

U.S. FEDERAL HIGHWAY ADMINISTRATION (FHWA)

MUTCD Manual on Uniform Traffic Control Devices

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Traffic Control Plan; G

Radioactive Materials Request; G

Crane Usage Request; G, CENP

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SD-10 Operation and Maintenance Data

Pre-Final O&M Manuals; G

Final O&M Manuals; G

SD-11 Closeout Submittals

Request For Final Acceptance Testing; G

Working BUILDER Update Form; G

Final BUILDER Update Form; G

DD Form 1354 Data; G

Working As-Built Updates; G

Pre-Final As-Built Drawings; G

Final As-Built Drawings; G

1.4 ACCESS TO THE INSTALLATION

1.4.1 General

The Contractor shall request current base-access and identification requirements from the Contracting Officer prior to start of construction.

All personnel shall present identification to the entry controller upon approach to any Wright-Patterson Air Force Base (WPAFB) gate. All vehicles entering and/or within WPAFB are subject to inspection and search. Gate operating hours are subject to change; refer to www.wpafb.af.mil for current information.

1.4.2 Small Vehicles

Contractor personnel in small vehicles such as automobiles, pickup trucks, sport utility vehicles, minivans, etc., may enter WPAFB through any available gate upon presentation of appropriate identification. All personnel shall comply with instructions provided by entry controllers.

1.4.3 Large Vehicles

All tractor/trailers, flatbed trucks, cranes, box trucks, step vans, delivery vans, dump trucks, concrete mixer trucks, and other large vehicles shall enter WPAFB through Gate 26A, the Commercial Vehicle Gate, from Ohio

Route 235. Once processed through the inspection station, vehicles destined for construction sites within Area A (near Fairborn) shall proceed directly to the site. Vehicles destined for construction sites in Area B

(near Riverside) shall exit Gate 26A and proceed to an Area B gate for re-entry to WPAFB. All personnel shall comply with instructions provided by entry controllers.

1.4.4 Time Sensitive Asphalt and Concrete Deliveries

Prior to delivery of hot mix asphalt or ready-mixed concrete, confirm current entry procedures with the Contracting Officer's representative. If approved by the 88th Security Forces Squadron, drivers should pull their vehicles onto the cross-hatched pavement to the west of the signaled queue http://www.wpafb.af.mil/

SECTION 01 31 20 Page 4 lanes and await direction from the entry controllers. Asphalt or concrete trucks in the signaled queue lanes shall be processed in sequence with other vehicles in those lanes.

If asphalt or concrete deliveries are required outside normal gate operating hours, or are required in large volumes within a short period of time, notify the Contracting Officer's representative at least three weeks in advance and request consideration of special access procedures. The

Government will accommodate such requests when feasible, as determined by the 88th Security Forces Squadron, consistent with current mission requirements and capabilities.

1.5 OCCUPANCY OF PREMISES

NOTE: Edit this paragraph as appropriate. For projects involving work in an occupied facility, provide sufficient detail to convey the general requirements and constraints associated with protecting occupants and their operations.

[This contract does not involve work in an occupied facility.][This contract involves work in an occupied facility. Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways. Refer to Section [01 31 10][ ] for service outages affecting occupied facilities.]

1.6 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

NOTE: Include this paragraph only when the

Contractor will be required to install

Government-Furnished Materials and Equipment or provide utilities for same. Refer also to language in UFGS section 01 11 00 SUMMARY OF WORK, and incorporate as appropriate. If section 01 11 00 is used in this specification, edit it or this section to avoid conflict or duplication.

[NOT USED][Pursuant to Contract Clause FAR 52.245-1 Government Property, the Government will furnish the following materials and equipment for installation by the Contractor:]

NOTE: Provide complete description and quantities for Government-furnished and Contractor-installed material and equipment. Identify manufacturer, make, model and operating characteristics.

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1.7 DECONFLICTION WITH AIR FORCE MARATHON

1.7.1 General

The Air Force Marathon is held at WPAFB each year on the third Saturday in

September. The Contractor shall maintain the construction site and shall schedule all work and deliveries so as to avoid conflict with the event.

1.7.2 Route

The marathon route is subject to change from one year to the next. No later than July 1st of each year in which work under this contract will be ongoing, request confirmation from the Government of the current route.

1.7.3 Schedule Coordination

Any alterations, repairs, or closures of marathon route pavements shall be scheduled to ensure completion no less than four weeks prior to the next marathon event, or to commence following the event.

1.7.4 Preparation

Beginning 10 days prior to each marathon, the Contractor shall ensure all

Contractor facilities, staging areas, and construction activities visible from the marathon route present an orderly appearance with no parked equipment or stored materials within 30 feet of the route. All dirt or debris tracked onto the route shall be removed immediately.

1.7.5 Work Restrictions

Beginning at noon on the Friday immediately preceding the event and continuing through noon on the Sunday following the event, the Contractor shall ensure all contract-related activity remains off the marathon route.

PART 2 PRODUCTS: NOT USED

PART 3 EXECUTION

3.1 FIRE PROTECTION

3.1.1 On-Base Emergencies

Call 937-257-9111 to directly reach the WPAFB Fire Department, or call 911 and ask the dispatcher to transfer you to the WPAFB Emergency

Communications Center.

3.1.2 Fire Safety

3.1.2.1 General

Ensure fire safety on the job site and for all work under this contract.

Coordinate fire safety plans with other aspects of the job site safety and health program.

Comply with the WPAFB Contractors Guide for Safeguarding Building

Construction Operations from Fire Hazards. The Guide contains contact and reporting information, procedures for obtaining Hot Work Permits, and general fire prevention requirements. The Government will provide a copy of the latest edition of the Guide during the Preconstruction Conference

SECTION 01 31 20 Page 6 following contract award. The Contractor shall sign an acknowledgment form included in the Guide, and brief all employees and subcontractors on the information presented in the Guide. For additional information, contact the WPAFB Fire and Emergency Services Flight (WPFES) at 937-257-4075.

WPFES will conduct periodic fire safety visits to review the Contractor's fire safety measures.

3.1.2.2 Hot Work

Hot Work is defined by NFPA 51B as work involving burning, welding, or a similar operation that is capable of initiating fires or explosions.

Obtain and maintain on site a Hot Work Permit prior to performing any Hot

Work. Hot Work Permits are valid for a maximum of 24 hours; longer operations require a new permit each day. Hot Work Permits shall be obtained via either of the following methods:

a. Government-issued permits: Call the WPAFB Fire and Emergency Services

Flight (WPFES) Hot Work line, 937-904-3157, 24 hours (one work day) in advance and follow the instructions provided by WPFES.

b. Contractor-issued permits: Provide an individual or individuals to serve as Permit Authorizing Individual(s) (PAI), obtain training from

WPFES, and have the PAI issue permits for Hot Work under this contract. Call the Fire Prevention office at 937-257-4075 to request

PAI training, and provide the name and contact information of the PAI to WPFES and to the Contracting Officer's Representative. WPFES will train and provide supporting materials to the Contractor's PAI, review the area in which Hot Work will be required, and issue a Permit

Authorized Designated Area letter. Once training is complete and the

Permit Authorized Designated Area letter has been issued, the PAI may issue Hot Work Permits for work under this contract within that designated area.

The Contractor may, at the Contractor's option, use either of the above methods. For either method, maintain a file of all Hot Work Permits issued for work under this contract.

Perform all Hot Work in accordance with NFPA 51B and the WPAFB Contractors

Guide for Safeguarding Building Construction Operations from Fire Hazards.

Determine site-specific hazards and appropriate fire prevention and fire protection measures. Ensure appropriate fire extinguishing equipment is readily available on site and personnel are trained in its operation.

Quantity and type of extinguishing equipment shall be as determined by the

Contractor but not less than one type 2A:10B:C dry chemical extinguisher nor less than as may be required by other sections of this contract.

Maintain a fire watch on site for a minimum of one hour after completion of

Hot Work.

3.1.3 Final Acceptance Testing

NOTE: Include this paragraph when the contract involves work on fire suppression and/or fire alarm systems.

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3.1.3.1 General

Where work involves fire suppression and/or fire alarm systems, comply with testing requirements in this section and in the applicable technical specification section(s). In the event of conflict between this section and the applicable technical specification section(s), the more stringent requirement shall govern.

3.1.3.2 Request for Final Acceptance Testing

At least 14 days prior to the proposed start of the Final Acceptance Test for fire suppression and/or fire alarm systems, submit a Request for Final

Acceptance Testing. Include a signed memorandum from the Quality Control

Manager, applicable system completion certificates, and a testing plan.

a. The Quality Control Manager shall certify the system(s) have passed the

Contractor's quality control following the same testing protocols described in the final testing plan, and shall certify all requirements of this section have been met. Include confirmation that each addressable device has been labeled with its assigned address, as-built drawings are complete, and all quality control measures and preliminary tests have been successfully completed with any deficiencies resolved and re-tested.

b. Completion certificates shall include NFPA 13 Material and Test

Certificate, NFPA 72 Fire Alarm System Record of Completion, and/or other similar documentation as applicable.

c. The testing plan shall identify the devices to be tested, the sequence in which they will be tested, the procedures and equipment to be used, applicable NFPA or other standards, the names and qualifications of the

Contractor's installing technician(s) and/or engineer(s) who shall conduct the test, and the communication devices to be used during the test.

3.1.3.3 Test Administration

On the date of Final Acceptance Testing, provide one hard-copy set of as-built drawings at the project site for Government reference during the test, and provide two hard-copy sets of the applicable inspection and testing forms for use by the Fire Department and the Contracting Officer's representative. Conduct the test as detailed in the testing plan.

3.2 PROTECTION OF PROPERTY

3.2.1 General

The Contractor shall be responsible for all aspects of safety and security on the project site and in and around associated temporary facilities and storage areas. Provide safekeeping for all material and equipment.

3.2.2 Existing Conditions

Preserve and protect all existing structures, pavements, utilities, equipment, and vegetation on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. Remove or alter existing work in such a manner as to prevent damage to any portions of the existing work which remain. Erect and maintain dustproof partitions to prevent the spread of dust and dirt to

SECTION 01 31 20 Page 8 parts of the building near work areas, and remove such partitions upon completion of work. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work.

3.2.3 Steel Tracked Equipment

Transport all steel tracked equipment on wheeled trailers. Steel tracked equipment shall not be operated across existing asphalt or concrete pavements, unless such pavements are to be removed under this contract.

3.2.4 Facility Heat

Where construction operations impact portions of an existing facility, maintain 50 degrees F minimum temperatures throughout unoccupied portions and 65 degrees F minimum temperatures throughout occupied portions.

Provide temporary heating as required to maintain those temperatures when construction operations cause the existing heating systems to be inadequate or unavailable.

3.2.5 Flush Valves

Where construction operations result in restrooms being taken out of service for more than four consecutive weeks, exercise flush valves on all devices at least every four weeks to ensure vacuum breakers do not dry out. If exercising flush valves is not feasible, replace vacuum breakers on all devices upon completion of work.

3.3 MAINTENANCE OF TRAFFIC

Maintain and protect traffic during the construction period. Where road closures, lane closures, parking lot closures, and/or detours are necessary to perform work under this contract, provide signage, flagmen, barricades, and other warning devices in accordance with the MUTCD as required to safely route traffic through the construction areas.

Submit a Traffic Control Plan for Government approval at least 28 days prior to the proposed start of any closure or detour. Include drawings and narratives as necessary to explain the planned action, impact on traffic, required signage and/or other traffic controls, proposed dates, etc. The

Government will coordinate the closure with WPAFB emergency response organizations and other stakeholders, and upon plan approval shall notify the Contractor of the approved closure period.

The Government acknowledges the exact dates of the closure may change from those originally proposed. Following approval of the Traffic Control Plan, coordinate any required changes in schedule with the Contracting Officer's representative and Base Civil Engineer project manager. Resubmittal of an approved Traffic Control Plan shall not be required solely to revise the closure dates.

3.4 MATERIALS AND EQUIPMENT

3.4.1 General

All materials and equipment to be incorporated into the work shall be kept clean and dry prior to installation, and shall be handled and installed in accordance with the manufacturer's instructions. Inspect all materials and equipment prior to installation, and replace any items showing evidence of

SECTION 01 31 20 Page 9 damage or defect.

3.4.2 Salvage

No materials or equipment shall be salvaged from existing conditions and incorporated into the work except where specifically indicated in the contract documents, or where specifically approved in advance by the

Contracting Officer. If opportunities exist for reuse of existing materials or equipment, beyond any such requirement indicated in the contract documents, the Contractor may, at the Contractor's option, propose to salvage and refurbish/remanufacture such items for incorporation into the work. For any such proposal, submit a Request for Variation with complete details of the proposal and of any desired deviation from the requirements of the applicable technical specification section. The

Government acknowledges the potential contribution of such reuse toward federal solid waste diversion requirements and the goals of 40 CFR 247, Comprehensive Procurement Guideline for Products Containing Recovered

Materials. The Contracting Officer shall have sole authority to approve or disapprove the requested variation.

3.4.3 Ownership

All materials, equipment, and debris resulting from this work and not designated for reuse in new work, designated to be salvaged for the

Government, nor recyclable in accordance with SECTION 01 35 43 GENERAL

ENVIRONMENTAL PROTECTION REQUIREMENTS (WPAFB), shall become the property of the contractor and shall be removed from the work site as it accumulates.

3.4.4 Disposition

The contractor shall properly dispose of removed materials outside WPAFB.

Excess excavated material shall be disposed of outside WPAFB and outside the boundary of the Huffman Retarding Basin as administered by the Miami

Conservancy District.

3.5 RADIOACTIVE MATERIALS

3.5.1 Government Approval

No tool, gauge, building component, or other item which contains radioactive material or which generates X-rays shall be brought onto WPAFB without prior approval of the Contracting Officer's representative with concurrence from the 88th Medical Group Bioenvironmental Engineering

Office. For any such item, submit a Radioactive Materials Request including manufacturer's data sheets, operator's or installer's qualifications, applicable permits or certificates, and a brief narrative of the item's intended use, at least 60 calendar days prior to the requested date upon which the item is proposed to be brought onto the installation. Examples of items containing radioactive material include non-destructive testing equipment, soil density or moisture gauges, lead paint analyzers, self-luminous exit signs, and smoke detectors.

3.5.2 Removals

Where work under this contract requires removal from service of existing self-luminous exit signs, smoke detectors, or other items containing radioactive material, turn the removed items over to the 88th Medical Group

Bioenvironmental Engineering Office for disposal. Coordinate removal and disposal plans with the Contracting Officer's representative.

SECTION 01 31 20 Page 10

3.6 UTILITIES

3.6.1 General

Water, sanitary sewer, natural gas, primary electric, and some telecommunications utilities on WPAFB are owned and operated by private entities. Steam, high temperature hot water, fuel, secondary electric, storm sewer, and some telecommunications utilities are owned and operated by the Government. Prior to preparing detailed plans for any work involving utilities, the Contractor shall request contact information for each affected utility and shall confirm applicable procedures. Coordinate all work with the Contracting Officer's representative and with the applicable system owner(s).

3.6.2 Temporary Connections

The Contractor may, at the Contractor's option, request temporary utility connections for the Contractor's use during the contract performance period. The applicable system owner shall have sole authority to approve any such request and to determine applicable procedures. The Contractor shall be responsible for all service requests, plans, permits, coordination, work, and costs associated with connection to utilities and with disconnection and site restoration upon completion of work.

Water, sanitary sewer, natural gas, and electric utility usage are centrally metered by WPAFB, and the Government will pay all usage charges.

Jobsite metering for these utilities is not required.

3.6.3 Utility Isolation or Service Outages

The applicable system owner shall operate all controls or valves. At least

17 days prior to the desired start date of work requiring shutdown of exterior utilities, coordinate requirements with the Contracting Officer's representative and the applicable system owner(s). Following advance coordination of the outage date, time, and duration, request Government preparation of an Air Force Form 103, Base Civil Engineering Work Clearance

Request, to obtain formal approval; follow procedures as described below for digging clearances.

3.7 WORK CLEARANCES AND COORDINATION

3.7.1 Digging Clearances

All excavation, trenching, soil boring, directional boring, or similar work requires advance Government approval. At least 17 days prior to the planned work, mark the site with stakes or paint, provide a detailed description and location map to the Contracting Officer's representative, and request Government preparation of an Air Force Form 103, Base Civil

Engineering Work Clearance Request. The Government shall process the Form

103 to obtain coordination from utility system owners, and shall notify the

Contractor of the outcome and, if approved as planned, the date upon which work is approved to proceed. Do not proceed with work prior to receipt of the completed and signed AF Form 103.

3.7.2 Building Systems Service Outages

Where work requires shutdown or modification of fire sprinklers, HVAC systems, electrical distribution, and/or other building systems or

SECTION 01 31 20 Page 11 utilities, follow procedures as described above for digging clearances.

The applicable system owner shall operate all controls or valves. Do not proceed with work prior to receipt of the completed and signed AF Form 103.

3.7.3 Safe Clearance from Underground Utilities

Where work is required within 3 feet of any underground utility, the

Contractor shall physically verify the location and depth of the utility by hand digging using wood or fiberglass handled tools or by hydro-excavation or similar method.

3.7.4 Cranes and Other Tall Equipment

NOTE: If cranes or other equipment used during construction could foreseeably break the plane of imaginary surfaces described in UFC 3-260-01, confirm with the 88 CEG Design Manager that coordination has been completed with Installation

Planning staff concerning airfield waivers or other procedural requirements.

a. For any crane or other item 30 feet tall or above, submit a Crane Usage

Request at least 60 days prior to planned use. Identify the item's maximum height above ground level, the location(s) in which the item will be positioned, the expected dates of its presence, and (where applicable) any obstruction marking and lighting. Provide a crane range diagram or similar drawing depicting how the item will be configured and operated to stay at or below the identified maximum height above ground level. If the crane will be lowered when not in active use, identify the expected daily hours of operation.

b. For any crane or other item tall enough to encroach upon airfield

"imaginary surfaces" as described by 14 CFR 77.21, provide obstruction marking and lighting in accordance with FAA AC 70/7460-1. Items lower than 140 feet above ground level and at least 2000 feet from the nearest runway centerline are unlikely to encroach upon airfield imaginary surfaces, but the Government shall make a determination on a case-by-case basis.

c. When the Government determines a crane or other item will encroach upon airfield imaginary surfaces, the Government shall obtain appropriate waivers to airfield criteria and shall make appropriate notifications to the Federal Aviation Administration. The Contractor shall not raise the item into position prior to receipt of Government confirmation that all applicable waivers and notifications have been completed.

3.8 BUILDER UPDATE

NOTE: During the design process, populate the design portions of the BUILDER Update Form and attach a PDF copy as an appendix to this section.

Include the associated Instructions document as provided by the 88 CEG Design Manager.

SECTION 01 31 20 Page 12

3.8.1 General

The BUILDER Sustainment Management System is an application used by DoD to manage facility data to support operations, maintenance, and future capital investment decisions. The Contractor shall complete a BUILDER Update Form to document the changes to facility data resulting from work under this contract, to the extent applicable to the following thirteen Uniformat II building systems: A10 Foundations, B10 Superstructure, B20 Exterior

Enclosure, B30 Roofing, C10 Interior Construction, C20 Stairs, C30 Interior

Finishes, D10 Conveying, D20 Plumbing, D30 HVAC, D40 Fire, D50 Electrical, and G20 Site Improvements. A partially completed form is attached as "

Appendix A - BUILDER Update Form" to this section. Following contract award, the Government will provide the BUILDER Update Form in Excel spreadsheet format.

3.8.2 Data Completion

The BUILDER Update Form provided by the Government is pre-populated with the types, quantities, and locations of equipment expected to be removed, installed, or replaced under this contract. The Contractor shall update the pre-populated data where necessary to reflect as-built conditions, and for each record shall add the installation date and the manufacturer's name, model number, and serial number as applicable for the installed item. See further instructions provided with the BUILDER Update Form.

3.8.3 Submittals

Quarterly, update and submit a copy of the Working BUILDER Update Form in

Excel spreadsheet format, reflecting as-built information for work completed to date. Submit a Final BUILDER Update Form in Excel spreadsheet format upon completion of work. With each submittal, include a signed memorandum from the Quality Control Manager certifying the form accurately reflects as-built information for work completed to date.

3.9 TRANSFER AND ACCEPTANCE OF REAL PROPERTY - DD FORM 1354

NOTE: During the design process, prepare the draft

DD Form 1354 and attach a PDF copy as an appendix to this section. Delete any cost estimate data from the copy of the form attached to this section.

3.9.1 General

The DD Form 1354 is a document used by DoD to accept new real property into the DoD inventory and to document capital investment into or demolition of existing real property. The Contractor shall report the costs of facilities and the quantities of certain categories of real property provided, altered, or removed under this contract. For purposes of this requirement, a "facility" is defined as any individual structure or type of exterior improvement (utility, road, sidewalk, parking lot, etc.). Within a facility, only certain categories of real property are reportable. The

Government shall notify the Contractor of the final list of facilities, the reportable categories of real property, and the units of measure for each category of real property pertaining to this contract. A partially completed draft form is attached as "Appendix B - Draft DD Form 1354" to this section.

SECTION 01 31 20 Page 13

3.9.2 Submittals

At least four weeks prior to the planned date of project completion, submit the following DD Form 1354 Data:

a. For each facility, report the total construction cost. For projects in which all work is in or on a single building or a single element of exterior infrastructure, the total construction cost shall equal the total contract cost. For projects involving work on multiple

"facilities" as defined above, the sum of all facility construction costs shall equal the total contract cost.

b. For each facility, list each applicable category of real property and report the actual quantity installed, altered, and/or removed under this contract. For removals, report the quantity as a negative number. Where work involves both removal and installation of a given category of real property, use one line for the removal quantity and a separate line for the installation quantity. Where work involves alteration of existing real property but no change in quantity, report the quantity as zero. For each line include a brief remark indicating the scope of work, such as "Remove existing pavement," "Construct new sewer main," or "Renovate area, no change in square footage." Do not provide cost data for individual categories of real property; cost data shall be reported only at the facility level as described above.

c. Include a signed memorandum from the Quality Control Manager certifying the DD Form 1354 data accurately reflects as-built costs and quantities for the facilities and reportable categories of real property identified by the Government. Resubmit DD Form 1354 data as needed to provide updated information or resolve deficiencies noted during

Government review.

3.10 O&M MANUALS

3.10.1 Organization

Assemble O&M data into a series of electronically indexed files using the current version of Adobe Acrobat or similar software capable of producing

PDF file format. Organize the files in numerical sequence corresponding to the individual sections within the construction contract specifications.

a. Provide one individual PDF file containing a table of contents for the entire O&M manual, corresponding to the table of contents for the contract specifications.

b. Provide one individual PDF file for each two-digit numbered division in the contract specifications (e.g., one file for Division 03 Concrete, a separate file for Division 04 Masonry, etc.). At the front of each two-digit numbered division file, provide a table of contents listing each separate specification section within the Division, electronically bookmarked to the first page of O&M data for each section. Arrange PDF pages in sequence according to their specification section number.

Include manufacturer's datasheets, operating instructions, and maintenance instructions. Include copies of final test reports, final commissioning reports, final certification reports, installer's instructions for the operator/user, or similar documents supplementing the manufacturer's information. Where manufacturer's datasheets describe multiple products or versions of products, mark the datasheets to clearly indicate the exact product or version provided. Indicate

SECTION 01 31 20 Page 14 model name, number, configuration, color or style name, optional features selected, etc., as applicable.

c. Use PDF files obtained directly from the manufacturer wherever applicable. Where PDF files must be locally produced, produce such files by direct electronic conversion from the electronic native files wherever applicable. PDF files may be produced by scanning hard copy documents only when electronic originals are not available; notify the

Contracting Officer's representative of any such cases, and perform optical character recognition processing on the resulting scanned documents.

d. Ensure all PDF files are searchable and legible when viewed on a computer monitor. Orient each PDF page such that the predominant information is displayed horizontally on a computer monitor, regardless of "portrait" vs "landscape" format of the page. Provide an electronic header on each page indicating the contract number, project "ZHTV number," and project name. Provide an electronic footer on each page indicating the two-digit numbered division and the sequential page number of each page.

3.10.2 Pre-Final O&M Manuals

At least four weeks prior to the planned date of project completion, submit for Government approval the Pre-Final Operation and Maintenance (O&M)

Manuals for all installed equipment and materials, in electronic PDF format. No hard copy O&M manuals are required with the exception of hard copy laminated schematic diagrams and/or other similar visual aids where applicable for certain components or systems. Include a signed memorandum from the Quality Control Manager certifying the O&M Manuals comply with the standards listed below.

3.10.3 Final O&M Manuals

Following Government approval of the Pre-Final submittal, submit three sets of the Final O&M Manuals. Submit each set on a separate optical disc or set of discs. Provide hard copy laminated schematic diagrams and/or other similar visual aids where required by the applicable specification section.

3.11 AS-BUILT DRAWINGS

3.11.1 Source Files

Upon contract award, the Government will provide an optical disc containing the as-designed electronic two-dimensional CAD files in DWG format to facilitate the Contractor's preparation of as-built drawings. These source files are not contract documents. In the event of any discrepancy between the DWG source files and the contract documents, the contract documents govern.

3.11.2 Working As-Built Updates

Provide and maintain at the jobsite a complete hard-copy set of contract drawings for use as the working As-Built record. Each week in which construction activity occurs, mark the drawings to reflect newly uncovered information about existing conditions, variations between contract drawings and as-built conditions, and confirmed locations, depths, sizes, and material types of utilities provided by and/or uncovered by work under this contract. Transfer all markups to the corresponding working as-built DWG

SECTION 01 31 20 Page 15 files at least quarterly. Ensure all as-built changes made to the Source

Files match the line colors, line weights, lettering standards, and layering conventions of the Source Files, and are clearly marked with revision clouds. Ensure all new drafting work complies with

ERDC/ITL TR-12-6, A/E/C CAD Standard. At least quarterly, submit a PDF copy printed from the working DWG file for any drawing revised since the previous such submittal.

3.11.3 Pre-Final As-Built Drawings

At least four weeks prior to the planned date of project completion, submit for Government approval a full set of as-built drawings in both DWG and PDF formats. Include contract drawings, shop drawings, and any drawings for which the Contractor provided extension of design, such as fire sprinkler drawings. In or near the title block of each drawing, mark "RECORD DRAWING

AS-BUILT" followed by the date, Contractor name, contract number, and project "ZHTV number."

3.11.4 Final As-Built Drawings

At least one week prior to the planned date of project completion, submit final as-built drawings incorporating any revisions noted from the

Pre-Final review and/or other necessary changes. Provide two optical discs each containing full sets of all as-built drawings in both DWG and PDF formats as specified above, plus one clean full size hard copy set printed directly from the PDF drawings. Include a signed memorandum from the

Quality Control Manager certifying the as-builts are accurate and comply with the standards listed above.

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