Attachment 6 - Section L - Instructions To Offerors (Flooring 2026).pdf

Attachment 6

FA860126R0022

09 July 2026

Section L Additional Instructions to Offerors

1) Notice of Governing Regulations and Class Deviations, Revolutionary FAR Overhaul (RFO), and R-DFARS Class Deviations

a) In accordance with the Presidential Executive Order, "Restoring Common Sense to Federal

Procurement", the Federal Government is conducting a comprehensive overhaul of the Federal Acquisition Regulation (FAR). The Department of Defense (DoD) is implementing this transition through active class deviations that revise and supersede portions of the Defense Federal Acquisition Regulation Supplement (DFARS). Consequently, this solicitation, any resulting contract, and all associated procurement activities are strictly governed by the Revolutionary FAR Overhaul (RFO) and its implementing Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS) class deviations.

b) Offerors and prospective contractors are directed to the following official portals for the authoritative, current regulations and active class deviations:

i) Revolutionary FAR Overhaul (RFO) Portal: https://www.acquisition.gov/far-overhaul

ii) DoD Class Deviations Portal:

https://www.acq.osd.mil/dpap/dars/dfars\_far\_overhaul\_class\_deviations.html

c) It is the sole responsibility of the offeror and subsequent contractor to monitor these official sources and ensure continuous compliance with all applicable RFO and R-DFARS regulations, clauses, and provisions throughout the solicitation period and the entire duration of contract performance.

2) Purpose

a) This addendum tailors the provision at RFO 52.212-1, Instructions to Offerors—Commercial

Items and provides additional instructions. Except as specified herein, the offeror must submit all data required by RFO 52.212-1. Non-conformance may result in the elimination of the offer from consideration.

b) Offer Detail: The offer shall be clear, concise, and provide convincing rationale for how the offeror intends to meet the Government's requirements. The offer should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offer submitted.

c) Embellishments Not Desired: Elaborate brochures or documentation, detailed artwork or other embellishments are unnecessary and are not desired.

d) Offer Acceptance and Validity Dates: Paragraph (b) of the provision at RFO 52.212-1 amended to state that the offer must remain firm for 180 days after the solicitation closing date. The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 180 days after the date specified in Block 9 of the solicitation cover sheet Standard Form (SF) 33 for receipt of offers.

e) Disposition of Offers: The Government will retain one copy of all unsuccessful offers. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

f) Systems: The Government will access any systems as required by law and/or regulation (e.g.

System for Award Management (SAM), Federal Awardee Performance and Integrity Information System (FAPIIS), etc.) to aid in the determination of Responsibility.

3) Contacts, Correspondence, and Communications

a) Point of Contact: The primary POC for this acquisition is Matthew Bigelow at (385) 633-2402 or matthew.bigelow.1@us.af.mil. The alternate POC is Matthew Scott Beeler at (312) 672-4531 or matthew.beeler@us.af.mil.

b) All email correspondence shall contain the subject line: “FA860126R0022, Base Wide Flooring IDIQ.” Be advised that .zip or .exe files are not allowable attachments. Emails shall not exceed 15MB. If sending attachments by email, ensure only .pdf, .docx, or .xlsx documents are sent. If submitting PDF documents, do NOT submit any documents that are copied as images. When creating PDF files, always create to enable textual search and copy functions.

c) Discrepancies: If an Offeror believes any part of the solicitation contains an error or is unsound, the offeror shall immediately notify the POC in writing. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO. At the Government’s discretion, a competitive range may also be used if determined necessary by the CO.

4) OFFER FORMAT AND ORGANIZATION

a) The offer shall consist of two (2) separate volumes as specified in the Offer Format and Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. The offeror shall submit the specified number of copies of each volume, which shall be within the specified page limits per the table below. Pricing information shall be addressed ONLY in the Price & Offer Documentation Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

VOLUME VOLUME TITLE PAGE LIMIT

I Technical 20 Pages

II Price & Offer Documentation 10 Pages

b) Electronic Copies: Send electronic copies of each volume via email to the POCs to arrive by the date and time specified in the solicitation. For Volume II, submit the Pricing Attachment (Attachment 5 – Workload Estimate (Bid Sheet) as both a PDF and a Microsoft Excel file. Ensure the Microsoft Excel file is not “Read Only” so the CO/buyer can verify the offeror’s calculations.

c) Page Limitations: Page limitations shall be treated as maximum. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and tables of contents.

d) Page Size and Format: Page size shall be 8.5 x 11 inches, single-spaced, with text no smaller than Times New Roman 10-point font. Use at least one-inch margins. Pages shall be numbered sequentially by volume. Legible tables, charts, graphs, and figures are encouraged and shall not exceed 11 by 17 inches.

e) Cross-Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

5) EVALUATION FACTORS AND OFFER VOLUME CONTENT

a) Part I – Technical Capability Proposal (Volume I)

i) The proposal shall meet all mission capability requirements stated in the Statement of Work

(SOW) and elsewhere in the solicitation to be eligible for award. The offeror should provide documentation which supports all the technical capability sub factors described below. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror’s technical capability.

ii) As the technical approach will primarily describe and demonstrate the capability of the offeror to fulfill all requirements stated in the SOW, the technical capability proposal should be specific and complete in every detail. The proposal shall not merely offer to perform work in accordance with the SOW. It shall outline the actual method proposed as specifically as possible.

iii) It is the offeror’s responsibility to ensure the completeness of the technical capability proposal; therefore, the technical evaluation panel for the Government has been instructed to evaluate on the basis of the information provided. The Government shall not assume an offeror possesses any capability unless specified in its proposal. Understanding of the requirements of the SOW must be demonstrated by more than a reiteration of the SOW.

Repeating the SOW without sufficient elaboration will not be acceptable. Statements such as “the offeror understands,” “can or will comply with all the requirements of the SOW,” “standard procedures will be employed,” etc., are insufficient.

iv) The specific topics to be addressed in Part I are as follows:

(1) SUBFACTOR 1: Quality Control Plan (SOW Para. 5.11)

(a) Instruction to Offeror: Instruct the offeror to provide a detailed Quality Control Plan (QCP) that includes:

(i) Identification of personnel responsible for quality control.

(ii) A description of the inspection system, including the types and frequencies of inspections and the personnel responsible for conducting them.

(iii)A system for preventing the occurrence of deficiencies.

(iv) A description of how inspections will be documented, including sample inspection records for each type of inspection.

(2) SUBFACTOR 2: Scheduling/Staffing Methodology (SOW Sections 5.1, 5.2, 5.5, 5.15, 5.16, & 5.17Appendix C (Section 01 31 10)

(a) Instruction to Offeror: Instruct the offeror to submit a workable schedule and an appropriate staffing plan demonstrating an understanding of SOW requirements and scope. The proposal must describe the approach for covering different and geographically separated buildings, handling the maximum amount of concurrent delivery orders, and executing any required re-performance.

(3) SUBFACTOR 3: Equipment and Supplies (SOW Sections 5.3, 5.5, 5.6, & 5.8)

(a) Instruction to Offeror: Instruct the offeror to submit a complete list of the size, number, and type of all equipment and supplies necessary to demonstrate an adequate understanding of the scope and size of the flooring services required under the SOW.

(4) SUBFACTOR 4: Storage and Supply Chain Management (SOW Section 5.5 and SOW Section 5.8)

(a) Instruction to Offeror: Instruct the offeror to submit a proposal demonstrating their ability and methodology to receive, warehouse, cut, package, and label flooring off-site in order to facilitate Just-in-Time (JIT) delivery as required by the SOW.

(5) SUBFACTOR 5: Mandatory Carpet Ordering Requirements (Section 2.1.1.9 (Page 6 of SOW) and Attachment 2)

(a) Instruction to Offeror: Instruct the offeror to submit a proposal explaining how they will comply with the Mandatory Carpet Ordering Requirements mandated by the USAF Carpet Program Ordering Guide. They must explain how they will ensure adequate carpet ordering for Just-in-Time delivery and how they will ensure they maintain adequate stock to perform all SOW requirements.

(6) SUBFACTOR 6: Flooring and Carpet Samples (SOW Sections 2.1.1 & 2.1.2 and Appendix E (Section 01 33 00))

(a) Instruction to Offeror: Instruct the offeror to provide electronic flooring samples (e.g., electronic booklets, brochures, or catalogs) representing all different SOW flooring requirements, including sheet vinyl, vinyl composition tile (VCT), luxury vinyl tile (LVT), rubber flooring, carpet (for waiver situations), porcelain tile, ceramic/porcelain flooring, and bases.

(7) SUBFACTOR 7: Response Times (SOW Section 5.1 (CR response time), SOW Section 5.14, and Appendix C (Section 01 31 10))

(a) Instruction to Offeror: Instruct the offeror to submit a response plan demonstrating an understanding of the response requirements in the SOW, describing exactly how they will meet all required response times.

(8) SUBFACTOR 8: Asbestos Removal (SOW Sections 3.1.2 to 3.1.8, SOW Section 5.12, and Appendix B (Section 01 35 43), Paragraphs 3.1.2, 3.1.4, & 3.1.)

(a) Instruction to Offeror: Instruct the offeror to submit a plan demonstrating their understanding and capability to meet all requirements concerning asbestos removal, handling, and disposal of Asbestos Containing Material (ACM). They must provide:

(i) Evidence of understanding of all applicable publications pertaining to asbestos work.

(ii) Evidence of employee or subcontractor qualifications, Ohio asbestos licenses, NESHAP compliance, and certifications.

(iii)A description of their plan to execute asbestos work safely and compliantly under the SOW.

(9) SUBFACTOR 9: Prior Experience

(a) Instruction to Offeror: Instruct the offeror to provide relevant experience demonstrating capability to perform flooring requirements, consisting of at least three

(3) contracts or jobs that either began or ended within the last five (5) years (with at least one similar in scope and complexity). For each reference, they must provide:

(i) Company/Division Name

(ii) Program Title (iii)Contracting Agency

(iv) Contract Number

(v) Type of Contract (e.g., Fixed Price)

(vi) Dates of Performance

(vii) Total Contract Value (including exercised options)

(viii) Total Square Footage of the flooring contract

v) NOTE: See Evaluation Factors (Attachment 7) for Measures of Merit for each SUBFACTOR

b) Part II – Price Proposal (Volume II)

i) In the Price and Offer Documentation Volume, the offeror shall:

(1) Provide a cover letter with its Commercial and Government Entity (CAGE) code, Unique Entity Identifier (UEI) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), email address(es), and fax number(s) of the individual(s) authorized to make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually.

Provide in the cover letter a statement that the offer and prices will remain in effect for 180 days after the date in the synopsitation.

(2) A completed Workload Estimate (Bid Sheet) (Attachment 5). State all prices in United States Currency.

(3) Provide a completed copy of the Standard Form (SF) 1442. The offeror shall complete blocks 17a, 26, 30a, 30b, and 30c of the SF 1442 cover sheet. For purposes of proposal submission, ignore the entry ‘(For Govt. Use Only)’ in block 26. All ‘fill-in’ provisions included in the SF 1442 shall be completed prior to proposal submission. The offeror shall enter unit prices and extended prices for all CLINs. State all prices in United States Currency (USD) using only whole dollar amounts. For recurring monthly CLINs, ensure all prices divide evenly among all 12 months (to avoid potential rounding issues).

Signature by the offeror on the SF 1442 constitutes an offer, which the Government may accept.

(4) Provide signed copies of the Standard Form (SF) 30, Amendment of

Solicitation/Modification of Contract, for all amendments to the solicitation, if applicable.

(5) Provide completed Provisions, Representations, Certifications, Acknowledgements, and

Other Statements of Offerors:

(a) NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph. The Government’s preference is that representations and certifications, required by the solicitation, are completed online. If representations and certification are completed online only, please state so in Volume II.

ii) Submit any issues the offeror may have with the terms and conditions of the solicitation or exceptions thereto not previously brought to the attention of the CO. Offers must conform to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and shall include the content specified in the table below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

6) Review of Financial Capability

a) In accordance with RFO 9.104-1(a) and R-DFARS 232.072-1, the Contracting Officer will conduct a review of potential contractors’ financial capability or condition with assistance from the Defense Contract Management Agency (DCMA). In response to the solicitation, include a copy of the following documents:

i) Financial statements for your three most recently completed fiscal years and the most recent interim financial statement if available, inclusive of balance sheet, income statement, and cash flow statement. These statements, if not compiled or audited by a CPA, must be certified by an officer of the company in accordance with R-DFARs 232.072-2(b) (1) (ii). The certification statement should state that to the best of your knowledge and belief, the financial data and accompanying notes to the financial statements are accurate and complete as prepared from the company’s general accounting records as of a certain date.

ii) Statement of your most current dollar sales backlog (unbilled in-house contracts) divided to show amounts funded and unfunded related to Government and Commercial contracts, plus the period of performance remaining on each contract (i.e., final delivery date). We would prefer this to be in Microsoft Excel format sorted by final delivery date.

iii) Your company’s anticipated monthly dollar sales forecast for the next 18 months, divided to show amounts related to Government and Commercial contracts. We would prefer this to be in Microsoft Excel format.

iv) A cash flow schedule (budgeted schedule) indicating the source of receipts/funds and distribution of funds/disbursements, including all contract backlogs and anticipated business, on a month-to-month basis for the next twelve months. Supporting schedules and/or assumptions should accompany the forecast to justify projections.

v) A copy of your most current bank statements to include cash in checking and savings accounts, certificate of deposits, money market funds, and any other "cash equivalents" that can easily be converted to cash.

vi) Copies of your most current accounts payable and accounts receivable aging reports shown at

30, 60 and 90-day intervals.

vii) Lines of credit(s):

(1) If your company has any existing lines of credit (LOC), please provide the following documentation for each LOC:

(2) Copies of the LOC to include any amendments, and

(3) A letter from your financial institution stating the most current status of any LOC to include:

(4) Total dollar amount,

(5) Amount owed/outstanding,

(6) The amount available to borrow,

(7) The interest rate, e.g., 1% over prime,

(8) Maturity (expiration) date of the LOC,

(9) If the maturity date is within 3 months from date of this letter, please state if it is the financial institution’s intention to extend the LOC, and if so, what the new maturity date will be,

(10) Name, title, telephone number, and email address of the financial institution’s Point of Contact (POC) for the LOC(s)

viii) Information on bankruptcy filings, pending lawsuits, liens or judgments either by or against the company. If any, explain the:

(1) current status of each (i.e., nature of issue, actual or potential dollar amount, date or expected timing of settlement) and,

(2) if there will be a material adverse effect on the company’s financial position.

b) The required financial statements/credit documents submitted in response to the 'Review of Financial Capability' section are explicitly excluded from the 50-page limit count of Volume II."

7) Reference

a) Provisions for reference will be physically removed from any resultant award : RFO 52.209-7 -

Information Regarding Responsibility Matters; RFO 52.212-1 - Instructions to Offerors— Commercial Products and Commercial Services

b) Attachment(s) for reference will be physically removed from any resultant award: Attachment 7 –Evaluation Factors

c) Regarding the clause at RFO 52.228-5 – Insurance Work on a Government Installation, see RFO

28.306 for minimum insurance requirements.

8) NOTICE TO OFFEROR(S)/SUPPLIER(S)

a) Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.