Appendix C - 01 31 10 PROJECT MANAGEMENT AND COORDINATION.pdf

SECTION 01 31 10 Page 1

Appendix C FA860126R0022

88 CIVIL ENGINEER GROUP WPAFB 01 31 10 (May 2022)

Preparing Activity: 88 CEG Superseding

WPAFB 01 31 10 (December 2020)

SECTION 01 31 10

PROJECT MANAGEMENT AND COORDINATION (WPAFB CONTRACTS ADMINISTERED BY USAF)

05/22

NOTE: Use this section for contracts administered by the AFLCMC contracting officer and the 88th Civil

Engineer Group. For contracts administered by USACE or other construction agent, use the applicable front end specification as determined by the construction agent.

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1926 Safety and Health Regulations for

Construction

48 CFR 52.236-13 Accident Prevention

48 CFR 52.246-12 Inspection of Construction

48 CFR 52.246-21 Warranty of Construction

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

OSHA VPP Voluntary Protection Program

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES (WPAFB CONTRACTS

ADMINISTERED BY USAF):

SECTION 01 31 10 Page 2

SD-01 Preconstruction Submittals

Quality Control Plan; G

Safety Training Completion Certificate; G

Accident Prevention Plan; G

Site Layout Plan; G

Construction Schedule; G

SD-11 Closeout Submittals

Progress And Completion Photos

Pre-Final Warranty Management Plan; G

Final Warranty Management Plan; G

Punch List

Notice Of Completion

1.3 PERIOD OF PERFORMANCE

NOTE: During the design process, determine the appropriate duration of the construction performance period and edit the sentence below.

The contractor shall commence work under this contract within 14 calendar days after receiving Notice To Proceed, and shall complete all work within

[ ] calendar days after receiving Notice To Proceed.

1.4 AUTHORIZED WORK DAYS AND HOURS

1.4.1 Standard Workweek

The standard workweek shall be Monday through Friday between the hours of

7:00 a.m. and 5:00 p.m. except as described below or otherwise noted. No work shall occur on federal holidays (New Year's Day, MLK Birthday, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas).

1.4.2 Requests for Exceptions

The Contractor may request days and hours outside the standard workweek when necessary to perform a particular task or to maintain or recover schedule. Submit the request no later than the week prior to the desired work date.

1.4.3 Required Exceptions

Work requiring the shutdown of utilities or building services, and which impacts occupied areas beyond the immediate project boundary, shall be accomplished outside the standard workdays and hours. Coordinate details

SECTION 01 31 10 Page 3 and schedules with the Government.

1.4.4 Deconfliction with Air Force Marathon

The Air Force Marathon is held at WPAFB each year on the third Saturday in

September. Activity along the route of the Air Force Marathon shall be restricted beginning at noon on the Friday immediately preceding the event through noon on the Sunday following the event. See Section 01 31 20, PROJECT REQUIREMENTS (WPAFB).

1.5 ON-SITE MANAGEMENT

NOTE: Projects of unusual scope or complexity may warrant more, fewer, or different on-site management positions than listed below. Edit as necessary, in coordination with the 88 CEG Design Manager.

1.5.1 Supervision

The Contractor shall provide at minimum an on-site Superintendent and a separate on-site Quality Control Manager (QCM). For contracts with a value above $3,000,000, the contractor shall also provide a separate individual to serve as Site Safety and Health Officer (SSHO). For contracts with a value of $3,000,000 or below, the Contractor may at the Contractor's option provide a separate individual to serve as SSHO or task the QCM to fulfill

SSHO responsibilities.

1.5.2 Environmental Coordinator

See Section 01 35 43 GENERAL ENVIRONMENTAL PROTECTION REQUIREMENTS

(WPAFB). The Contractor may at the Contractor's option provide a separate individual to serve as Environmental Coordinator or task the

Superintendent, QCM, and/or SSHO to fulfill Environmental Coordinator responsibilities.

1.5.3 General Qualifications

The Superintendent, QCM, and SSHO shall each have experience in the areas of hazard identification and safety compliance, and shall be familiar with the requirements of 48 CFR 52.236-13; 29 CFR 1910; 29 CFR 1926; and

EM 385-1-1. The Superintendent, QCM, and SSHO shall each be capable of reading, writing, and conversing fluently in the English language, and they or alternates meeting the same qualifications shall routinely be on the jobsite throughout the performance of contract work. Occasional absences are understood to be necessary in the normal course of work, but in no circumstance shall work proceed on site unless at minimum either the

Superintendent or QCM is present.

1.5.4 Superintendent

The Superintendent shall have a minimum of 10 years' experience in construction with at least 5 of those years in supervisory roles on projects similar in size and complexity to this project. The

Superintendent shall be capable of interpreting construction drawings and critical path schedules and shall manage and coordinate day-to-day production and schedule adherence.

SECTION 01 31 10 Page 4

1.5.5 Quality Control Manager

The QCM shall be a graduate of an accredited program in architecture, engineering, or construction management, and shall have a minimum of 3 years' experience in construction; or shall be a construction person with a minimum of 8 years' experience including a minimum of 3 years in project supervision or quality control work. The QCM shall establish and maintain an effective quality control system that complies with 48 CFR 52.246-12 and ensures delivery of an end product which complies with the Contract requirements. Submit no later than 30 days after receipt of notice to proceed the Quality Control Plan (QCP), identifying the organizational structure, lines of authority, personnel, and procedures to be used.

1.5.6 Site Safety and Health Officer

The SSHO shall have a minimum of 3 years' experience in construction. In addition, the SSHO (or the QCM when tasked to fulfill SSHO responsibilities) shall have completed the OSHA 30-Hour Construction

Training Course as available at www.osha.com or other formal training recognized by the construction industry as being substantially equivalent to the OSHA 30-Hour Construction Training Course. Submit applicable Safety

Training Completion Certificate. The SSHO shall establish and maintain an effective safety and health program as described in this section; maintain applicable safety reference material on the jobsite; ensure all personnel on site have all applicable training and personal protective equipment;

organize safety meetings for all workers; and participate in all preparatory meetings for specific elements of work. The SSHO shall conduct daily safety and health inspections including preparation of a written log documenting dates of inspection, areas/operations inspected, identified hazards, corrective action plans, follow-up notes, and estimated and actual dates of corrections.

1.6 GOVERNMENT TECHNICAL ADMINISTRATION

1.6.1 Contractual Authority

The Contracting Officer is the sole Government representative with authority to enter into contracts and to provide direction concerning changes in contract requirements.

1.6.2 Technical Administration

The 88th Civil Engineer Group, Project Execution Section (88 CEG/CENMP, 5151 Wright Avenue, WPAFB OH 45433), shall provide technical assistance and advice to the Contracting Officer on the following:

a. Technical review of submittals.

b. Coordination of digging permits, work clearances, utility outage requests, temporary road closures, and similar procedural requirements, following receipt from the Contractor of necessary supporting information.

c. Quality assurance of work with respect to contract requirements.

d. Verification of actual progress in comparison to the approved schedule.

e. Acceptance of completed work.

http://www.osha.com/

SECTION 01 31 10 Page 5

1.7 SAFETY

1.7.1 General

Perform all work in compliance with 29 CFR 1910; 29 CFR 1926; and

48 CFR 52.236-13.

1.7.2 Safety and Health Program

Establish and maintain an effective safety and health program demonstrating active involvement of leadership, employees, and subcontractors; deliberate and ongoing analyses of hazards; actively-managed elimination or control of identified hazards; and systematic training on hazards, safe work procedures, and individual responsibilities for both normal operations and emergency situations. The program shall meet the objectives of the OSHA VPP as described at https://www.osha.gov/vpp/.

1.7.3 Accident Prevention Plan

Within 10 days of Notice To Proceed, submit a job-specific Accident

Prevention Plan meeting the requirements of EM 385-1-1, Appendix A. No physical work shall be performed prior to Government approval of the

Accident Prevention Plan. Post the approved Accident Prevention Plan on a project-site bulletin board or other means accessible by all project-site workers.

1.8 CONSTRUCTION FACILITIES AND JOBSITE STANDARDS

1.8.1 Site Layout

Prior to the start of work, submit an accurately scaled Site Layout Plan showing proposed construction site features applicable to this project.

Include site perimeter fencing, safety fencing, temporary facilities, equipment and material storage areas, trash dumpsters, temporary sanitary facilities, worker parking, access and haul routes, and other features as may be applicable. Identify any areas which may have to be graveled to prevent the tracking of mud.

1.8.2 Temporary Facilities

Temporary facilities shall be of a neutral color, clean, in good condition, and free of rust or surface deterioration. Security fencing shall be six-foot high chain-link or welded-wire fence with dark gray or black privacy fabric, unless noted otherwise in the contract documents.

Facilities shall have a professionally made sign at least 3' wide attached in a prominent location, indicating the Contractor's firm and the name and

24-hour/7-day phone number of an emergency point of contact. The emergency point of contact is permitted to be an answering service, provided calls are answered by a live person and are relayed immediately to a live representative of the Contractor's firm with the authority to initiate response actions.

1.8.3 Site Maintenance

Maintain temporary facilities, material storage areas, and the entire construction site in an orderly manner. Maintain safe vehicular and pedestrian movement lanes. Control grass and weeds. Remove debris, scrap, and trash daily, and properly dispose of outside of Wright-Patterson Air

Force Base. Do not place construction waste or jobsite trash in Government http://www.osha.gov/vpp/

SECTION 01 31 10 Page 6 dumpsters.

1.8.4 Project Completion

Upon completion of work, deliver attic stock required by the contract to the location designated by the Government inspector in coordination with the building's Facility Manager and provide an itemized inventory list.

Remove from the project site all Contractor tools, equipment, surplus materials, and waste. Inspect and clean all finished surfaces and all existing areas impacted by work under this contract. Remove stains, soil, overspray, paint droppings, splashed material, temporary labels, etc.

Clean debris from roofs, gutters, downspouts, and drainage systems. Remove all temporary site facilities, fencing, construction entrances, etc. Sweep paved areas, mow grass, and rake clean landscaped areas.

1.9 WARRANTY

NOTE: Warranty periods greater than one year may be appropriate for mechanical systems of unusual type or complexity or for other unusual systems or components. Specify non-standard warranty periods with prior approval of the Contracting Officer, 88

CEG Design Manager, and applicable funding agency representative. Coordinate with technical specification sections and with requirements for O&M training and third-party commissioning.

1.9.1 Coverage

In addition to any other warranties required by this contract, the

Contractor shall warrant all work performed under this contract for a period of one year from the date of final acceptance, as described by

48 CFR 52.246-21 Warranty of Construction.

1.9.2 Response

If and when notified by the Government of a defect requiring service under the terms of the warranty, the Contractor shall respond as follows:

a. For situations involving safety hazards, non-functioning drain or sewer, or failure of electrical or mechanical systems essential to the end user's mission operations, respond on site within 4 hours to determine a course of action and work continuously to completion or relief.

b. For all other situations, respond within 3 work days and work continuously to completion or relief.

PART 2 PRODUCTS: NOT USED

PART 3 EXECUTION

3.1 CONSTRUCTION SCHEDULE

3.1.1 Schedule

Prior to the start of work, submit a Construction Schedule showing the

SECTION 01 31 10 Page 7 order and planned start and completion dates for the major activities required in preparation, procurement, construction, and closeout. Develop the schedule to a level of detail sufficient for critical-path schedule control and analysis of planned versus completed placement, and such that all non-procurement activities have durations of 30 or fewer calendar days. Assign reasonable costs to each activity. Costs assigned to submission and approval of As-Built Drawings and O&M Manuals shall each be no less than $25,000 or 1 percent of the contract value, whichever is greater. The sum of all activity cost loading shall equal the contract value.

3.1.2 Updates

Update and resubmit the Construction Schedule when actual activity progress varies significantly from the previously submitted schedule; when the plan for completing remaining work has changed significantly; and/or when contract modifications change project requirements or the performance period.

3.1.3 Certification

Submittal of the baseline Construction Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets the requirements of the contract documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

3.2 PROGRESS PHOTOS

Photographically document site conditions prior to start of construction operations and weekly throughout the construction process. Submit monthly, and upon completion of work, color digital Progress and Completion Photos of at least 1600x1067 pixel resolution showing the sequence and progress of work. Take a minimum of 20 digital photographs each week, from sufficient different points of view to illustrate the overall project conditions and to highlight that week's specific areas of work. Change the default file name of each photograph to the date in YYYYMMDD format followed by a brief label for the subject or area depicted. Submitted photographs shall be for unrestricted use by the Government.

3.3 PROJECT COORDINATION

3.3.1 General

The Contractor shall thoroughly familiarize him or herself with the site and working conditions, verify all dimensions in the field, and advise the

Contracting Officer of any discrepancies before performing any work. The

Contractor shall be responsible for the coordination and proper relation of all work for the entire project and for the work of all trades, and for the required quantities, correct fitting, neat appearance, and proper function of all work in this project.

3.3.2 Coordination

Coordinate all construction activities with the Contracting Officer and the

88th Civil Engineer Group Project Execution Section. See also Section

01 31 20 PROJECT REQUIREMENTS (WPAFB).

SECTION 01 31 10 Page 8

3.3.3 Meetings

Host and conduct a weekly coordination meeting involving the Contractor, 88th Civil Engineer Group Project Execution Section, and other appropriate stakeholders to jointly review the Construction Schedule and actual progress, upcoming activities, and issues requiring attention. Provide an agenda and written minutes for each meeting, covering at minimum the following:

a. Attendees.

b. Safety, including ongoing or upcoming safety-related issues or efforts;

hours worked on this project by all Contractor and subcontractor personnel; number of recordable injuries and illnesses experienced on or as a result of this project; and number of recordable injuries or illnesses which resulted in days away from work, restricted work activity, and/or job transfer.

c. Contract required completion date and current anticipated completion date.

d. Scheduled and actual completion percentages as reported in the most recent pay application.

e. Work in progress during the current week, with specific reference to the most recent Construction Schedule.

f. Three Week Look-Ahead at work planned for each of the upcoming three weeks, organized by trade, to expand on information shown in the

Construction Schedule. Indicate upcoming preparatory meetings;

requirements for testing or special inspections; and requirements for advance coordination, such as for road closures, digging clearances, utility isolations, building systems service outages, work hours outside the standard workweek, etc.

g. Submittals currently in process or completed since the previous meeting.

h. RFIs currently in process or completed since the previous meeting.

i. RFPs or contract modifications currently in process or completed since the previous meeting.

j. Items built or discovered requiring update to As-Built Drawings.

k. Old Business (problems/issues currently being worked or completed since previous meeting).

l. New Business (any other problems/issues requiring attention and not already covered under other agenda items).

3.4 WARRANTY MANAGEMENT PLAN

3.4.1 Pre-Final Warranty Management Plan

At least four weeks prior to the planned date of project completion, submit for Government approval a package containing documentation of all warranties required by this contract along with detailed instructions for their use. Mark the plan with the date, Contractor firm name, and contract number, and include the following:

SECTION 01 31 10 Page 9

a. A summary narrative and table of contents to make the package readily usable by future facility managers and service personnel, who may not necessarily be familiar with this contract.

b. A written statement of the general 1 year warranty on all work as specified above, and the anticipated start and end dates of the warranty period. Include the name, email address, and phone number of the Contractor's representative(s) authorized to receive warranty calls.

c. A copy of each warranty certificate and associated documentation for all other warranties required by this contract. For each warranty, ensure the package contains all documentation required by the warrantor to prove warranty coverage. Provide complete information on the warranty details, and on how to contact the warrantor to initiate a warranty claim. If the actual warranty certificates are not yet available, provide details of their delivery status and expected date of receipt. Call attention to any documents which require signature by

Government representatives.

3.4.2 Final Warranty Management Plan

As soon as practicable but prior to contract closeout, submit the final warranty plan incorporating any revisions noted from the Pre-Final review, all warranty certificates and other final documentation, and/or other necessary changes. Provide one clean hard copy package containing original documents, plus two optical discs each containing PDF copies of the entire package as described above.

3.5 FINAL INSPECTION

3.5.1 Punch List Inspection

Near the completion of all work the QCM shall conduct an inspection and develop a punch list of items which do not conform to the contract documents, along with an estimated date by which the deficiencies will be corrected. A copy of the punch list shall be provided to the Contracting

Officer. The QCM shall make follow-on inspections to confirm all deficiencies have been corrected. Government personnel may elect to participate in the punch list inspection but the Contractor shall be responsible for performing the inspection and making necessary corrections regardless of Government participation.

3.5.2 Notice of Completion

Following the QCM's confirmation that all punch list items have been completed, the Contractor shall submit a signed letter confirming the following:

a. The Contractor has thoroughly reviewed all contract documents, and all work has been provided in accordance with the contract documents.

b. All submittals have been provided and have been approved by the

Government.

c. All material and equipment provided under this contract is in sound condition and operating properly.

d. All deficiencies noted on all prior inspections have been corrected.

SECTION 01 31 10 Page 10

e. Final cleaning has been accomplished.

f. All work is ready for final inspection.

3.5.3 Final Inspection

Within seven calendar days of receipt of the Contractor's Notice of

Completion, the Contracting Officer will perform the final inspection and notify the Contractor in writing of any noted deficiencies. The

Superintendent and/or QCM shall attend the final inspection. If deficiencies exist, the Contractor shall remedy them and submit a revised

Notice of Project Completion, and the Contracting Officer will re-inspect the work.

-- End of Section --