Mattresses for Higher Education
The South Dakota Board of Regents is conducting a comprehensive mattress procurement across multiple state universities, seeking to replace residence hall mattresses at three distinct campuses: University of South Dakota, Dakota State University, and South Dakota State University. The procurement involves acquiring a total of 422 dual firmness foam mattresses with specific technical requirements, including a 5-zone 2-inch convoluted high-density plush topper and a 4-inch firm high-density foam core. Each mattress must meet rigorous fire retardant and safety standards, including Federal Specification DOC-FF-4-72, California Technical Bulletin #117, and various CPSC and UL lab certifications. Delivery is uniformly scheduled for no later than July 15-17, 2025, with strict delivery protocols requiring 24-hour advance notice and deliveries between 8:00 AM and 4:00 PM at each campus's designated location. Vendors must provide mattresses with specific technical specifications, including XP FR - FB 210 Denier polyurethane-coated nylon ticking, inverted seam lock stitch construction, and a minimum two-year warranty. The procurement also mandates that mattresses be entirely recyclable and have no vents to prevent bed bug intrusion.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though the State of South Dakota's Vendor Manual suggests a commitment to supporting minority business enterprises. While no incumbent vendors are directly identified, the procurement documents indicate that universities reserve the right to request product samples before finalizing orders, suggesting a competitive and thorough vendor selection process. The Vendor Manual outlines three potential procurement methods: Request for Quotation (for purchases under $50,000), Invitation for Bid (for purchases over $50,000), and Request for Proposal (for complex requirements). The total procurement value appears to be substantial, with an estimated investment ranging between $100,000 and $200,000 based on the number of mattresses and potential per-unit costs. Vendors must comply with state corporate registration requirements, provide non-discrimination statements, and meet specific insurance and performance security standards. The contract opportunity is posted in Kingsbury County and covers multiple jurisdictions within South Dakota, with a submission deadline of May 20, 2025.
South Dakota 5/20/25, 3:00 PM 5/5/25, 2:58 PM Engineered Wood Fiber
The South Dakota Game, Fish & Parks Division of Parks/Recreation is soliciting bids for the procurement of 1,000 cubic yards of engineered wood fiber (EWF) to be delivered to 13 different state park and recreation areas across Jerauld and Kingsbury Counties. The engineered wood fiber is specifically intended for use as protective surfacing under and around playground equipment, with strict requirements for product quality and safety. Manufacturers must comply with ASTM standards for accessibility, impact attenuation, and safety surfacing, and provide toxicity test data demonstrating compliance with current playground safety guidelines. The vendor must carry $1 million in product liability insurance and provide a 2-year limited product warranty. Delivery is scheduled between April 15 and May 15, 2024, with vendors required to contact each drop point at least 2 days prior to delivery to confirm exact drop locations. The bid solicitation (24IFB10156) was posted on February 15, 2024, with proposals due by February 29, 2024.
While the documentation does not explicitly outline specific set-aside designations or preferences, the South Dakota Vendor Manual suggests potential preferences for resident businesses and goods manufactured within the state. No incumbent vendors are identified in the provided documentation, and no specific budget range or award value is explicitly stated. The procurement appears to be an open competitive bidding process that will likely be awarded based on compliance with technical specifications, delivery capabilities, and potentially pricing considerations. Potential bidders must be registered vendors with the South Dakota Office of Procurement Management and must demonstrate the ability to meet the stringent product specifications for engineered wood fiber. The contract appears structured as a firm fixed-price procurement with potential for future extensions, though specific contract duration is not detailed in the available documents.
South Dakota 2/29/24, 3:00 PM 2/15/24, 11:13 AM Paradise Acres
The South Dakota Department of Public Safety Wildland Fire Division (SDWF) has issued a Request for Proposal (RFP) seeking qualified contractors to perform hazardous fuels reduction treatment on approximately 130.5 acres of property near Central City, South Dakota. The primary objective of this procurement is to mitigate wildfire risk through targeted vegetation management, which includes thinning, piling, and potentially chipping/mulching/grinding of vegetation. Contractors will be evaluated based on multiple criteria, including cost per acre, personnel expertise, available resources, project experience, site familiarity, proposed performance methods, project timeline, and biomass utilization strategies. Key dates for this opportunity include site visits scheduled for November 21 and November 28, 2023, with proposal submissions due by December 22, 2023, at 3:00 PM MST. Interested contractors must submit written inquiries to Jordon Harrington at Jordon.harrington@state.sd.us, using the subject line "RFP # 9269", with no inquiries accepted after a specified deadline.
The RFP indicates that multiple contractors may be selected for this project, with the initial contract term set at three years and potential one-year renewal options. There are specific restrictions on contract eligibility, notably prohibiting state legislators or businesses with legislative ownership interests from participating directly or indirectly. While specific budget ranges are not explicitly detailed, the evaluation will prioritize comprehensive and cost-effective approaches to fuel reduction. The contract will be executed through Kingsbury County, with the project located in Section 17, Township 5N, Range 3E. No specific set-aside designations for disadvantaged enterprises were mentioned in the provided documentation. The State reserves the right to reject any or all proposals and to negotiate the scope of services and compensation with the highest-ranked offeror, providing flexibility in the procurement process.
South Dakota 12/22/23, 4:00 PM 11/9/23, 11:53 AM Mattresses for Higher Education
The State of South Dakota is conducting a multi-university procurement for mattress replacement across several state higher education institutions, specifically targeting South Dakota State University (SDSU), Dakota State University (DSU), Northern State University (NSU), and the University of South Dakota (USD). The contract opportunity requires the purchase and delivery of 385 total mattresses, with specific quantities for each institution: 75 for SDSU, 150 for DSU, 10 for NSU, and 150 for USD. The mattresses must be dual firmness foam, fire-retardant, and meet strict federal and state flammability standards, with a required minimum 2-year warranty. Each university has unique delivery windows between May and August 2024, with specific timeframes ranging from May 18 to August 7, 2024. Vendors must adhere to precise delivery specifications, including business hours of 8:00 AM to 4:00 PM and providing 24-hour advance notice. Additional technical requirements include fully recyclable materials, no mattress vents to prevent bed bug intrusion, and specific dimensional and material composition standards.
The procurement opportunity appears to be open to all qualified vendors without explicit set-aside designations for disadvantaged businesses, though the South Dakota Vendor Manual suggests potential considerations for minority business enterprises. No incumbent vendors are identified in the documentation, and no specific budget range or award value is explicitly stated. The procurement will be governed by the policies outlined in the South Dakota Vendor Manual, which covers bidding procedures, contract formation, and compliance requirements. The contract appears to be a one-time purchase for mattress replacement across multiple state universities, with no mentioned options for contract renewal. Interested vendors must carefully review the individual specification sheets for each university, as requirements vary slightly between institutions. Proposals are due by May 3, 2024, with the opportunity posted on April 9, 2024, providing potential bidders approximately three weeks to prepare and submit their responses.
South Dakota 5/3/24, 3:00 PM 4/9/24, 10:09 AM Cleaning and Care of Interstate Rest Area-Spearfish, SD
The South Dakota Department of Transportation is requesting proposals for maintenance and care of the Spearfish single-site interstate rest area on Interstate 90 at milepost 1.0 (Kingsbury County), with proposals due September 21, 2026 at 3:00 PM CDT and mandatory site visits to be completed by September 14, 2026.
The scope encompasses daily restroom cleaning and disinfection, mechanical equipment and lighting inspection, building and grounds maintenance (lawn care, sidewalk edging, native grass areas, trees and shrubs, walkways, parking areas, picnic shelters, trash and recycling containers, pet exercise areas, water systems, and trailer waste stations), plumbing and electrical repairs, kiosk and video surveillance system maintenance, annual deep cleaning, snow and ice removal for non-parking areas, water supply monitoring and treatment, and sewage lagoon management. During peak season (May 17 through September 19), contractors must maintain on-duty presence with a minimum of three hours prior to 11:00 AM and three hours after 3:00 PM daily; during off-peak months, the building must be cleaned prior to 10:00 AM with afternoon checks as needed. The Department provides major repairs, electricity, heating fuel, chlorine, water softener salt, fertilizer, and standard cleaning supplies; the contractor furnishes all equipment, supplies, vehicles, and fuel for normal operations at their own expense.
The contract term runs two years from November 1, 2026 through October 31, 2028. Pricing is submitted as firm yearly amounts for contract years 2026/2027 and 2027/2028. Contractors must maintain commercial general liability insurance of $1 million per occurrence, professional liability insurance of $1 million, and business automobile liability of $1 million per accident. Liquidated damages of $200 per occurrence and up to $1,200 per week may be assessed for failure to maintain satisfactory conditions. Evaluation criteria include cost, experience and reliability, personnel expertise, availability to project locale, and familiarity with the project locale. Proposals require an original and two identical sealed copies submitted to 700 Broadway Avenue East, Pierre, South Dakota 57501. The anticipated award decision is October 12, 2026. Inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with subject line "RFP #26RFP19914" prior to the question deadline.
South Dakota 9/21/26, 4:00 PM 8/17/26, 9:32 AM