Summer Cleaning of Yellow Jacket Apartments

Black Hills State University (BHSU) in Spearfish, South Dakota, is seeking a contractor to perform summer cleaning services for the Yellow Jacket Apartments through Request for Proposal #25RFP14505. The procurement involves providing cleaning services for 63 apartments across 8 buildings, with a guaranteed minimum of 37 apartments to be cleaned. The cleaning will occur during three specific periods: after Spring 2025 student move-out (starting May 10, 2025), before the 2025 Sturgis Motorcycle Rally (July 12-30, 2025), and a final cleaning between August 11-21, 2025. The initial contract term is approximately May 10, 2025, to May 20, 2026, with potential annual extensions for up to four additional years. Bidders must submit an electronic PDF proposal by May 1, 2025, at 3pm Mountain Time to Barbara Mustard, including a per-apartment cleaning rate and detailed cleaning checklists. Evaluation criteria will encompass cost, experience, reliability, personnel expertise, references, timeline adherence, and crew size. Contractors must provide their own cleaning products and equipment, understanding BHSU's commitment to being a "green" facility, and must submit documentation of their contractor's license and liability insurance.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the procurement documents. The solicitation appears open to qualified cleaning contractors who can meet the specified requirements. While no incumbent vendor is identified, the proposal requires contractors to provide past performance references as part of their submission. The procurement does not specify a precise budget range, instead requesting bidders to submit a per-apartment cleaning rate. The total potential contract value would depend on the number of apartments cleaned and the contractor's proposed rate, with a minimum of 37 apartments guaranteed. The university reserves the right to negotiate with the highest-ranked offeror and may terminate negotiations if a fair compensation level cannot be established. Successful bidders must demonstrate capability to clean multiple apartment units efficiently, adhere to specific cleaning checklists, and maintain the university's environmental standards.