Website Content Management System
Closed State & local contract opportunity Posted
- Solicitation number
- 23RFP8886
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
Black Hills State University (BHSU) has issued a Request for Proposal (RFP) for a Web Content Management System (CMS) to replace their current website platform, seeking a contemporary and user-friendly digital solution. The procurement targets a comprehensive CMS that will deliver a high-quality user experience across all device types, enable content publishing by designated contributors, and meet accessibility and brand identity standards. Key objectives include supporting sophisticated digital outreach techniques, accommodating future web technologies, and serving diverse audiences such as prospective students, current students, alumni, faculty, staff, donors, and athletics supporters. Proposals are due by July 13, 2023, with potential oral presentations scheduled for July 27, 2023, and an anticipated contract award and negotiation by August 10, 2023. Interested vendors must submit proposals addressing technical requirements including security, integration capabilities, mobile support, content and workflow management, search functionality, user management, SEO optimization, cloud hosting, and technical support. Offerors are required to email inquiries to Barbara.Mustard@sdsmt.edu with the subject line "RFP #23RFP8886" and can submit proposals for all or individual elements of the RFP.
The RFP is open to both open-source and commercial CMS solutions without specific set-aside designations for disadvantaged enterprises. The current CMS is Cascade CMS, and the new system must integrate with existing technological infrastructure while providing migration support for current content. The university has established a budget not to exceed $120,000 for Year 1, $44,000 for Year 2, and $46,000 for Year 3, with the initial contract term up to one year and potential extensions. The project timeline anticipates design and development completion by April 2024 and a website launch by July 2024. Vendor selection will be based on an internal scoring matrix evaluating technical capabilities, proposed solutions, implementation approach, and alignment with BHSU's strategic objectives. The procurement is specific to Kingsbury County, South Dakota, and will serve Black Hills State University's comprehensive digital communication needs.
Opportunity text
The purpose of this Request for Proposal is to solicit proposals to establish a contract for a Web Content Management System (CMS) for the Black Hills State University (BHSU) website.
BHSU seeks development of a contemporary and easy-to-navigate website built on a leading-edge CMS that meets the following objectives:
1.1.1. Provides the publishing and management platform for delivering a high-quality end user experience and UX for all device types
1.1.2. Enables designated BHSU contributors to publish web content to the website in compliance with accessibility and brand identity standards
1.1.3. Meets present information architecture standards for the web and has the potential to accommodate future web technologies
1.1.4. Supports the collection, analysis, and implementation of sophisticated digital outreach techniques to reach varied audiences
1.1.5. Meets the informational needs of all of BHSU audiences; prospective students, on and off campus students, fans, athletics, parents, donors, research, alumni, faculty/staff, etc.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Barb Mustard at Barbara.Mustard@sdsmt.edu with the subject line "RFP #23RFP8886".
BHSU will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| Response to Offeror's Questions document.pdf |
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