Custodial Services at Spearfish Rest Area

The South Dakota Department of Transportation (SDDOT) is seeking a qualified contractor to provide custodial and maintenance services for the Spearfish Interstate Rest Area located on Interstate 90 at mile marker 1.0. The Request for Proposal (RFP) solicits comprehensive services including maintaining the interior and exterior facilities, performing grounds care, and executing minor plumbing and electrical repairs. The contract period is two years, spanning from November 1, 2022, through October 31, 2024, with proposals due by October 17, 2022, at 11:00 AM CST. An optional on-site visit for interested offerors is scheduled for October 14, 2022, to allow potential bidders to inspect the facility. The SDDOT will evaluate proposals based on multiple criteria, including cost, experience, personnel expertise, and method of performance. Deliverables include daily, weekly, monthly, and semi-annual maintenance tasks such as cleaning buildings, maintaining grounds, managing picnic shelters, maintaining trash containers, and overseeing sewage lagoons.

The RFP does not specify any set-aside designations or restrictions on which organizations can respond to the solicitation. No information is provided about the current incumbent contractor or any specific integration requirements with existing infrastructure. The proposal requires offerors to submit a yearly cost for each of the two contract years, along with a grand total cost. While a specific budget range is not disclosed, the contract will be funded through state sources. The SDDOT plans to award the contract on or around October 21, 2022, with the successful bidder responsible for maintaining the rest area facilities according to the detailed specifications outlined in the 2022 Caretakers Manual. The state will provide necessary supplies, equipment, and materials to support the caretaker's maintenance responsibilities, with the contractor expected to perform comprehensive custodial and grounds maintenance services.