Cleaning and Care of Interstate Rest Areas-Spearfish

The South Dakota Department of Transportation is seeking proposals for the maintenance and care of the Spearfish interstate rest area located on Interstate 90 at milepost 1.0. This Request for Proposal (RFP) #24RFP11059 solicits a two-year contract with an optional two-year renewal, beginning November 1, 2024, and ending October 31, 2026. The scope of work encompasses comprehensive rest area maintenance, including general building upkeep, plumbing and electrical repairs, kiosk and video surveillance system maintenance, annual cleaning, and grounds maintenance. Offerors must submit their proposals by September 27, 2024, at 11:00 AM CDT, with the opportunity to email inquiries to Lexi Lassle at lexi.lassle@state.sd.us prior to the deadline. The proposal must include a detailed cost submission using the provided attachment, which requires a yearly total for both contract years and a grand total. The state reserves the right to negotiate the scope of services and compensation with the highest-ranked offeror, potentially moving to the next highest-ranked offeror if a satisfactory agreement cannot be reached.

The RFP does not specify explicit set-aside designations or restrictions for specific types of organizations. While no disadvantaged enterprise requirements are outlined, potential offerors should carefully review the 2024 Caretakers Manual to understand the extensive responsibilities of the role. The manual provides comprehensive guidelines for rest area maintenance, emphasizing the importance of creating a clean, safe environment for highway travelers. Although no specific budget range is explicitly stated, offerors will be required to provide a detailed cost proposal for the two-year contract period. The contract will require close coordination with the South Dakota Department of Transportation, with caretakers responsible for daily, weekly, monthly, and semi-annual inspections and maintenance tasks. The existing infrastructure includes building facilities, grounds, water systems, sewage lagoons, and video surveillance equipment that the successful contractor will be expected to maintain and operate effectively.